Summary This position is located in the Accounting Branch of the Business Services Division of the Morale, Welfare and Recreation (MWR) Department, Naval Support Activity Mid-South. Responsibilities Maintains open order files on all purchase orders for the assigned branches. Regularly examines outstanding documents and balances due. Initiates follow-up action when services or merchandise have not been received. Contacts vendor to clarify discrepant data on invoices or differences between purchase orders and receipt documents. Schedules timely payment of invoices Receives invoices and receipt documents, verifies the accuracy and completeness of accounting data; reconciles documents with purchase agreements and discount rates. Reconciles records of accounts payable and, after final reconciliation, schedules timely payment of accounts, and prepares remittance statements to ensure the department receives the benefit of all discounts. Maintains individual activity accounts receivable and accounts payable ledgers. Balances and reconciles accounts receivable and accounts payable ledgers and makes weekly and monthly reports. Researches discrepancies within the accounts and initiates necessary adjustment action with regard to partial receipts from previous transaction, outstanding balances, and cancellations. Maintains general ledger accounts and reconciles with financial statements and subsidiary accounts. Reviews and verifies Daily Activity Records (DARS), sales receipts and other cash control reports. Prepares DARS and related reports, identifying all pertinent transactions and adjustments. Makes final review of commitment / obligation documents, and transfer summaries for submission to SAP. Assures the accuracy of obligations, etc. for inventory control purposes. Examines stock level reports and performs reconciliation and verification of monthly ending inventories. Posts daily issue and transfer summaries, prepares monthly ending summaries and documents as required by current directives. Maintains retail accountability on inventory and sales by balancing all transaction documents. Codes, classifies, prepares, and maintains a system that records fixed assets for the MWR Department; ensures all items are carried under the proper account; computes, records, and reports depreciation on fixed assets in accordance with pertinent instructions; assures all processing deficiencies are promptly reconciled in accounting records and associated accounts. Prepares inventory lists, assists in conducting inventories of MWR property, verifies certificates of disposition for property that is being dropped from property records, and makes necessary adjustment to accounts through the debit and credit process with substantiating documentation. Performs other duties as assigned to ensure the efficient operation of the Accounting Branch. Requirements Conditions of Employment Qualifications Resumes must include information which demonstrates experience and knowledge, skills, and ability (KSAs) as they relate to this position. Applicants are encouraged to be clear and specific when describing their experience level and KSAs. A qualified candidate possess the following: Knowledge of the Department's functional operation and accounting procedures. Knowledge of accounting/ bookkeeping procedures. Skill in operation a computer and proficiency in the use of calculators. Knowledge of the accounting filing system and various references and handbooks commonly used by the staff in order to research reference materials Knowledge of Navy office procedures. Education This position does not have a positive education requirement. Additional Information The Federal government offers a number of exceptional benefits to its employees. Benefits you get to enjoy while working for our TEAM include but are not limited to: Comprehensive benefits package (medical, dental, life insurance, spouse & dependent life insurance, long-term disability, retirement, and 401(k) savings plan, annual and sick leave, tuition reimbursement, etc.). Stability of Federal Civilian Service People with passion for doing work that matters Quality of Work Life Balance Some positions have special requirements- Position is a non-critical, sensitive, position requiring access to IT II system and/or access to PII. An access National Agency Check investigation (ANACI) is required via the SF 86 security form.- Required to submit a Financial Disclosure Statement, OGE-450. Executive Branch Personnel Confidential Financial Disclosure Report upon entering the position and annually, in accordance with DoD Directive 5500-7R, Joint Ethics Regulation, dated 23 March 2006.- Salary is dependent on experience and/or education.- For positions requiring travel more than twice per year, selectee may be required to obtain and maintain in good standing a Government-issued Travel Card for official government travel purposes. This announcement may be used to fill additional vacancies within 90 days of closing date. The Department of the Navy (DON) is an Equal Employment Opportunity Employer. Applicants are assured of equal consideration regardless of race, color, national origin, religion, sex, age, mental or physical disability, genetic information, reprisal, marital status, political affiliation, sexual orientation, or any other non-merit factor. This agency provides reasonable accommodations to applicants with disabilities. Applicants with disabilities who believe they may require reasonable accommodations should email their request to [email protected] to ensure proper consideration is given. The decision on granting reasonable accommodation will be on a case-by-case basis. This activity is a Drug-Free workplace. The use of illegal drugs by NAF employees, whether on or off duty, cannot and will not be tolerated. Federal employees have a right to a safe and secure workplace, and Sailors, their family members, and all other customers have a right to a reliable and productive Federal workforce.