Working Title: Account Clerk Senior

Job Class: Account Clerk Senior

Agency: Human Services Dept

Job ID : 83235

Location : Statewide

Telework Eligible : Yes - This position has a flexible work arrangement that may allow for Telework or a mixture of working in our office and Telework ; Telework (Within Minnesota or Neighboring States) and Flexible Hours Options Are Available; This team is currently Teleworking ; however, this may change in the future with notice.

Full/Part Time : Full-Time

Regular/Temporary : Unlimited

Who May Apply : Open to all qualified job seekers

Date Posted : 01/11/2025

Closing Date : 01/21/2025

Hiring Agency/Seniority Unit : Department of Human Services / DHS Central Office AFSCME

Division/Unit : Direct Care and Treatment / DCT Finance Accts Payable

Work Shift/Work Hours : Day Shift / 8:00 a.m. - 4:30 p.m.

Days of Work : Monday - Friday

Travel Required : Yes - Up to 5% for occasional required on-site meetings and trainings.

Salary Range: $21.90 - $29.65 / hourly; $45,727 - $61,909 / annually

Classified Status : Classified

Bargaining Unit/Union : 206 - Clerical/AFSCME

Work Area : DCT Finance Accts Payable

FLSA Status : Nonexempt

Designated in Connect 700 Program for Applicants with Disabilities : Yes

The work you'll do is more than just a job.

At the State of Minnesota, employees play a critical role in developing policies, providing essential services, and working to improve the well-being and quality of life for all Minnesotans. The State of Minnesota is committed to equity and inclusion, and invests in employees by providing benefits, support resources, and training and development opportunities.

The Department of Human Services is unable to provide sponsorship for work visas. Applicants must be eligible to work in the United States at the start of employment.

Direct Care and Treatment (DCT) is seeking an individual to join our DCT Account Payable Team for an exciting and rewarding opportunity as an Account Clerk Senior! This position will provide specialized accounts payable functions required to support the DCT Accounts Payable Office. This position is responsible for obtaining all necessary information required to ensure invoices for goods and services provided to DCT are processed correctly and in a timely manner. This position will provide on-going support to the DCT Financial Services staff by providing information necessary to complete program analysis and business plans. The position is also responsible for providing back-up coverage for other Accounts Payable staff on an as needed basis.

Primary responsibilities:

Maintain all information required to process the accounts payable for the DCT programs, in compliance with Statewide, DHS and DCT policies, including MN Management and Budget (MMB) “Payment Processing Guidelines” and SWIFT policies.

Assure that all documentation required to support the payment of invoices is complete and that payment occurs on a timely basis and in accordance with the policies of DCT.

Verify and generate expense correction forms for DCT programs and funds.

Work with vendors to resolve payment issues as they occur.

File all paid invoices, supporting documentation, expenditure corrections, etc.

Provide support regarding payment and vendor activities to DCT financial analysts, managers, supervisors, and other staff as needed.

Intake of e-mail communications and invoices received into the AP shared mailboxes.

Minimum Qualifications

Database, Documents, and Records Management skills sufficient to organize and prepare records and reports and to recognize problems and recommend effective solutions.

Customer Service skills sufficient to communicate effectively and problem-solve with internal and external clients and DCT staff.

Data Entry skills sufficient to timely and accurately enter data into various software databases.

English Language skills sufficient to communicate effectively with all customers.

Math skills sufficient to review invoice information, problem-solve and make reasonable decisions in reviewing invoice information.

Spreadsheet skills sufficient to create and use a spreadsheet to record/analyze information.

Word processing skills sufficient to develop and modify a variety of correspondence, records, and forms.

Preferred Qualifications

Knowledge of the different SWIFT accounting components.

Previous Accounting experience handling Accounts Payable.

Working knowledge of various computer software programs such as the Microsoft Office Suite.

Our employees are dedicated to ensuring cultural responsiveness. Preferred candidates will have a variety of experiences working effectively with others from different backgrounds and cultures.

Additional Requirements

To facilitate proper crediting, please ensure that your resume clearly describes your experience in the areas listed and indicates the beginning and ending month and year for each job held.

REFERENCE/BACKGROUND CHECKS - The Department of Human Services will conduct reference checks to verify job-related credentials and criminal background check prior to appointment.

AN EQUAL OPPORTUNITY EMPLOYER

Minnesota State Colleges and Universities is an Equal Opportunity employer/educator committed to the principles of diversity. We prohibit discrimination against qualified individuals based on their race, sex, color, creed, religion, age, national origin, disability, protected veteran status, marital status, status with regard to public assistance, sexual orientation, gender identity, gender expression, or membership in a local commission as defined by law. As an affirmative action employer, we actively seek and encourage applications from women, minorities, persons with disabilities, and individuals with protected veteran status.

Reasonable accommodations will be made to all qualified applicants with disabilities. If you are an individual with a disability who needs assistance or cannot access the online job application system, please contact the job information line at 651-259-3637 or email [email protected] . Please indicate what assistance is needed.