Working/Functional TitleAcademic Department Administrator

　　Position SummaryThe Eli Broad College of Business is seeking a highly collaborative, extremely responsive, detail-oriented, and technologically savvy Academic Department Administrator to join our team environment and support the operations of the Department of Marketing. The successful candidate will oversee the operational activities of the Department, managing and assisting in planning fiscal and administrative procedures. The Academic Department Administrator serves as the Department's fiscal officer and provides oversight for academic Department operations including serving as the office manager and supervisor of support staff, facilitating Department human resources activities, and overseeing academic program management.

　　The Broad College of Business creates and disseminates knowledge through collaboration, developing global transformational leaders who positively impact organizations and society. Our vision is to be a top-of-mind business school as reflected by the recognition of our brand, the reputation of our people, and the rankings of our programs. The Academic Department Administrator in the Department of Marketing plays an integral role in supporting our distinguished academic programs, faculty and staff, and students.

　　DUTIES INCLUDE:

　　Financial Management and Business Planning -- 35%

　　Prepare and submit annual and mid-year department budgets; monitor, report, and explain budget variances; address variances and present alternatives for achieving goals.Oversee, analyze, reconcile, and review budget/monthly ledgers and all transactions for the department's two master's programs, doctoral program, and all other department accounts.Develop, produce, and analyze quality monthly, quarterly, and annual reports and deliver well-organized, impactful presentations for the Department of Marketing.Process overload funding for the Department of Marketing Accounts.Manage endowment stewardship activity, reinvest/hold, and reports.Prepare budget reports for PIs of grants and assist with grants post-award.Oversee department scholarship and fellowship process.Liaise with the Broad College Budget Officer and other MSU fiscal officers as necessary.Human Resources Management -- 35%

　　Lead departmental strategic planning for staffing; manages department administrative staff.Facilitate fulfillment of staffing needs (e.g., define positions, prepare job descriptions and staffing requests); coordinate employment, department orientation and termination activities.Ensure staff receive the necessary training in order to optimize performance of essential job functions; recommends, arranges for and/or provides training, coaching and developmental activities to shape opportunities for growth within the Department and/or university.Execute posting, recruitment, hiring and immigration paperwork for all hires for the Department.Oversee hiring of hourly students and temporary employees and act as backup approver for student labor hours in SAP.Work with Department staff to coordinate graduate assistant offer letters and maintain GA budget in partnership with the college's finance team.Create, review, and approve all forms in SAP as needed.Assists in the promotion/tenure process; gathers, proofreads, and organizes documents prior to sending to the college for approval.Work with OISS, faculty, and guests to process and coordinate all visiting scholar paperwork for the Department.Assures adherence to all university human resources policies and procedures.Administration and Academic Program Management -- 25%

　　Work with the Department Chair and the Dean's Office regarding resources available or needed to support st