Job Family: Internal Services

　　Req ID: 404241

　　Here at Siemens, we take pride in enabling sustainable progress through technology. We do this through empowering customers by combining the real and digital worlds. Improving how we live, work, and move today and for the next generation! We know that the only way a business thrive is if our people are thriving. That is why we always put our people first. Our global, diverse team would be happy to support you and challenge you to grow in new ways. Who knows where our shared journey will take you? 

　　Our Smart Buildings help to create efficient, safe, adaptable, and responsible environments. Our aim isn’t just about improving buildings; it’s about creating perfect places that improve people’s lives.

　　The Administrative Assistant assists in the organization and maintenance of office supplies/files, Schedules resources such as people, meetings, appointments, rooms, and equipment; answers telephone calls, takes messages, responds to questions, and directs callers to appropriate parties, as necessary; sorts and distributes mail, fax, make copies, files. Why is this so important? Among the above tasks, the admin is also responsible for drafting and editing routine memos and other correspondence for all members of the branch, along with assisting with the preparation of presentations, reports, spreadsheets, and other documents. Assists in maintaining database information.

　　As an Administrative Assistant, you will:

　　Under direct supervision, provides general administrative/secretarial support to a department or group of professionals. Exercises limited discretion and independent judgment to respond appropriately to administrative needs. Requires some use of business vocabulary and a general knowledge of company operations, organizational procedures, and personnel

　　Prepares drafts, articles, reports, proposals, charts, and a variety of routine correspondence using appropriate PC-based software packages for word processing, presentation, and spreadsheet applications. Proofreads, edits, drafts and finalize materials for appropriate and consistent format and corrects punctuation, spelling, and grammar

　　Receives and responds to routine correspondence, following established procedures with limited management review. Compiles basic information for inclusion in reports or presentation materials, prepares charts, graphs, and tables as necessary

　　Receives, screens, and routes incoming telephone calls, furnishes information when possible, and conveys messages to appropriate personnel; place calls, receive visitors, and arrange appointments. Receives and distributes incoming mail, assembles correspondence for mailing, receive and collating and assembling documents

　　Monitors inventory levels of office and departmental supplies, initiate purchase orders as necessary to maintain proper inventory or meet department office supply needs. Maintains various department record(s) in accordance with company policies and procedures

　　Schedules internal conferences, meetings, and appointments; notifies attendees and makes necessary arrangements. Arranges and confirms travel reservations selecting an economical and time efficient mode of transportation and lodging. Perform related duties as assigned

　　Assist with processing purchase orders and vendor set ups through Supply Chain Management Systems, as well as maintain Business Licenses

　　Supports lead administrator with onboarding and offboarding, updating organization charts and lists, device ordering and access cards

　　Fleet coordination – assigning vehicles & ordering new vehicles fleet paperwork transfers & terminations

　　Safety admin coordination, SAP, and work center maintenance

　　Coordinating branch events (Culture Club), Certificate of Insurance and Sponsorship and Donations support.

　　You will make an impact with these qualifications:

　　Basic Qualifications:

　　High School Diploma/GED

　　A minimum of 3-8 years of secretarial and administrative experience

　　Great PC skills required for report generation, presentations, and general correspondence

　　Requires the ability to exercise normal independent judgment and basic reasoning skills

　　Legally authorized to work in the United States on a continual and permanent basis without company sponsorship

　　This position supports a Siemens customer that requires all employees and vendors to be fully vaccinated against COVID-19 were permitted by applicable law and in accordance with an accommodation based on legally protected reasons

　　You’ll benefit from:

　　Siemens offers a variety of health and wellness benefits to our employees. Details regarding our benefits can be found here: https://www.benefitsquickstart.com/siemens/index.html

　　The pay range for this position is $54,300 - $108,800. The actual wage offered may be lower or higher depending on budget and candidate experience, knowledge, skills, qualifications, and premium geographic location.

　　Ready to create your own journey?  Join us today and help create a better #TomorrowWithUs!

　　About Siemens:

　　We are a global technology company focused on industry, infrastructure, transport, and healthcare. From more resource-efficient factories, resilient supply chains, and smarter buildings and grids, to sustainable transportation as well as advanced healthcare, we create technology with purpose adding real value for customers.

　　*Our Commitment to Diversity, Equity, and Inclusion: *  

　　We value your unique identity and perspective. We are fully committed to providing equitable opportunities and building a workplace that reflects the diversity of society. Come bring your authentic self and create a better tomorrow with us.  Learn more about our commitment to DEI here (https://www.siemens.com/us/en/company/environmental-society-governance/diversity.html) . 

　　Protecting the environment, conserving our natural resources, fostering the health and performance of our people as well as safeguarding their working conditions are core to our social and business commitment at Siemens. They are an integral part of our Business Conduct Guidelines and our corporate strategy.  

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　　Siemens is an Equal Opportunity and Affirmative Action Employer encouraging diversity in the workplace. All qualified applicants will receive consideration for employment without regard to their race, color, creed, religion, national origin, citizenship status, ancestry, sex, age, physical or mental disability unrelated to ability, marital status, family responsibilities, pregnancy, genetic information, sexual orientation, gender expression, gender identity, transgender, sex stereotyping, order of protection status, protected veteran or military status, or an unfavorable discharge from military service, and other categories protected by federal, state or local law.

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