Position Summary:

　　The Operations Coordinator is part of the Office of Health Sciences Education (OHSE) in the School of Medicine at Vanderbilt University (VUSM) and is a key individual contributor responsible for facilities administration on the School of Medicine floors of the Eskind Family Biomedical Library and Learning Center (EBL) and supporting operations as applicable for the OHSE Core administrative team. This position is an integral part of the coordination and cohesion of all teams within OHSE. Reporting directly to the Administrative Officer, this position coordinates all room scheduling and configurations, manages digital signage, coordinates all building and OHSE office needs for the School of Medicine floors in EBL, and procures supplies needed for the greater OHSE team.

　　The Office of Health Sciences Education (OHSE) governs the range of educational activities of The Vanderbilt University School of Medicine, including administering degree programs that provide students with the knowledge, skills, and attitudes they will need to practice safe, effective, ethical, evidence-based, and patient-centered health care in the 21st century. OHSE is dedicated to the ultimate goal of healthy, thriving persons and communities, and we strongly support efforts towards the health equity upon which such a goal rests. Our mission is to educate diverse, socially and culturally accountable future medical leaders who are prepared to work toward larger systemic changes, understand social determinants of health, and promote equity and justice within their local and global communities. The dedicated staff in OHSE work collectively in service of this mission by providing a range of support for our students, faculty and fellow staff including academic program administration, education design and informatics, financial and administrative oversight, student services and education research resources.

　　Key Functions and Expected Performance:

　　Coordinate all room scheduling within OHSE space using EMS scheduling software.

　　Support all building constituents, resolving any space needs and/or conflicts that may arise.

　　Ensure classrooms are in proper room configuration, move furniture and demountable walls as needed. Liaise with Vanderbilt University Information Technology (VUIT) team and determine appropriate coverage.

　　Communicate with University Card Office to coordinate building and printing access.

　　Liaise and represent OHSE to other University departments including Vanderbilt University Maintenance and Operations, Campus Planning and Construction, and other key constituents on construction, repair, and housekeeping needs.

　　Manage all MD student lockers.

　　Maintain and communicate building emergency preparedness guidelines and procedures.

　　Coordinate digital signage for the two VUSM digital screens.

　　Work with hiring managers to ensure all new hire space and technology needs are met prior to start date. Orient all new team members on building policies and procedures.

　　Manage general office business and logistical needs, including copiers/printers, paper shredding, office supplies, and VUOHSE email inbox.

　　Assist with department events, communication, and logistical needs.

　　Special projects and duties as assigned as time and interests permit.

　　Physical Requirements: This position requires the moving of furniture and demountable walls.

　　Supervisory Relationships: This position does not have supervisory responsibility; this position reports administratively and functionally to the Administrative Officer.

　　Education and Certifications:

　　A high school diploma is necessary.

　　A Bachelor’s degree from an accredited institution is preferred.

　　Experience and Skills:

　　At least three years of related experience is preferred.

　　Experience with complex scheduling/coordination is preferred.

　　Established computer skills, especially Excel, is strongly preferred.

　　Inventory management and/or purchasing experience is preferred.

　　Strong interpersonal and communication skills and the ability to work effectively with a wide range of constituencies in a diverse community is preferred.

　　Demonstrated ability to work autonomously managing operational projects is preferred.

　　Commitment to Equity, Diversity, and Inclusion

　　At Vanderbilt University, we are intentional about and assume accountability for fostering advancement and respect for equity, diversity, and inclusion for all students, faculty, and staff. Our commitment to diversity makes us who we are. We have created a community that celebrates differences and lets individuality thrive. As part of this commitment, we actively value diversity in our workplace and learning environments as we seek to take advantage of the rich backgrounds and abilities of everyone. The diverse voices of Vanderbilt represent an invaluable resource for the University in its efforts to fulfill its mission and strive to be an example of excellence in higher education.

　　Vanderbilt University is an equal opportunity, affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran, or any other characteristic protected by law.

　　Please note, all candidates selected for an offer of employment are subject to pre-employment background checks, which may include but are not limited to, based on the role for which they have been selected: criminal history, education verification, social media review, motor vehicle records, credit history, and professional license verification.