Description This role is temporary and funded through June 30th, 2024 which will serve as the last day of employment. Job Summary; Under the direction of the Director of Human Resources, this position is responsible for performing administrative and confidential duties for the Human Resources Department. This position performs all administrative and clerical functions related to Human Resources including, but not limited to: preparing reports, providing customer service, filing, greeting visitors and coordinating administrative support projects. This position provides first-line support for general human resources policies, procedures, and administrative matters answering basic questions, providing information, and performing routine to moderate level problem resolution. Creates and maintains human resources documentation and records. This position also supports some administrative functions of the Finance Department. Essential Functions (Not All Inclusive): Duties and Responsibilities: Provide administrative support to the HR Department in the following areas: Office Reception & Resource Management: Welcome guests by greeting them, in person or over the telephone, answer questions and/or direct to the appropriate source in regards to their inquiry. Receive and direct calls and contacts to the proper departments, centers and staff person in a courteous, helpful manner. Receive, evaluate and respond timely and appropriately to requests or inquiries. Initiate action and communicate results. Manage scheduling requests including booking conference rooms and coordinating logistics such as equipment needs, refreshments and the preparation and provision of sign in sheets, agendas and handouts. Document and Report Production: Manage administrative correspondence, forms, PowerPoints and reports. Coordinate the assembly and publication of high-level executive reporting. Assist with research, development, and drafting of documents and reports. Provides first-line support for Human Resources questions Provide general support, coaching, and instruction to employees in all HR functional areas including Recruitment and Retention, Training and Development, Payroll, Benefits, HR Systems, and Employee Relations. Participate in department projects, teams, assigned areas of expertise and back-up of other department staff Participate in staff meetings, project meetings, workshops and training sessions as necessary Ensures confidentiality of employee and agency data and follows HIPAA Privacy Regulations Other duties as assigned Safety: Responsible for conducting all duties in a safe manner. Affirmative Action: Responsible for following the affirmative action plan as set forth and signed by the Board of Directors. Requirements Education & Experience: Associate's Degree in a business-related field and 4 years of experience in an administrative support role or an equivalent combination of education and experience (6 years total) sufficient to successfully perform the essential functions of the job. Minimum of 1 year of Human Resources related experience required. Abilities and Skills: Must be proficient with Microsoft Office Suite, type 40 wpm and able to data entry by 10-Key. Ability to communicate effectively with all levels of employees, constituents and varied socio-economic and multi-ethnic groups and/or individuals. Highly focused and able to work independently while managing multiple tasks and projects with competing priorities and deadlines. Ability to screen and prioritize communications from external and internal sources, and organize and maintain administrative processes. Strong computer skills including high proficiency in Microsoft Office Suite and Google docs, and proficient at executing mail merges and spreadsheets. Experienced with standard office equipment (FAX, scanner, copiers, printers, phones, computer and calculator) and comfortable with learning and adopting new technology as available and appropriate. o Excellent verbal, writt n and interpersonal skills, positive presence on the phone. Demonstrated ability to handle confidential information in a professional and discreet manner. Ability to coordinate and execute projects. Core Technology Competency: Level 2 - Intermediate 1 Environmental Requirements: This job is usually in an office environment, but the mission of the organization may sometimes include non-standard workplaces. The position works a standard work week, but additionally will infrequently work evenings, weekends, and additional hours to accommodate activities such as Board meetings. This position requires personal access to a vehicle to be used for business related matters, and to have a current operator's license and appropriate auto insurance as required by the state of Minnesota. Must be able to travel for training, meetings, and conferences. Work Knowledge: Knowledge of EEO/AA laws, regulations, and guidelines; personnel policies and practices; labor relations; and personnel management. Physical Requirements: Normal office physical exertion required. Requires sitting, standing, walking, bending and reaching with manual dexterity sufficient to operate standard office machines such as computers; fax machines, calculators, copy machines, telephone and other office equipment. Mental Requirements: This position requires an awareness of deadlines, the ability to handle and prioritize multiple tasks, and the ability to function independently. Environmental Requirements: Normal office environment. May be eligible to work a hybrid schedule with 80% of the time in the office with supervisor approval. Benefits Department: Human Resources Starting Salary Range: $23.45 - $ 30.29 Hourly Schedule: M-F, 40 Hours/Week, Temporary Posting Dates: 01/19/2024 - 02/05/2024 Benefits: Community Action offers excellent benefits including generous paid time off (PTO), 14 paid holidays, health, dental & life insurance, retirement, employee discount programs and more. Background Checks: Community Action conducts criminal background checks at the time of hire. Some positions require additional fingerprint and photo verification. Not all backgrounds are a barrier to employment. Community Action is an Equal Opportunity Employer and will not discriminate against or harass any employee or applicant for employment because of race, color, creed, religion, national origin, sex, sexual orientation, disability, age, marital status, familial status, membership or activity in a local human rights commission, or status with regard to public assistance.