Description General Description of duties;

The purpose of the position is to provide overall contract management and coordination of the

support functions regarding the monitoring of commercial contracts across all departments of

the Palm Beach County Sheriff’s Office (PBSO). This work requires familiarity with the subject

matter of each contract, however full technical knowledge is not essential as subject matter

experts (SME’s) in the various business units will be utilized for technical assistance. This position

will partner with PBSO Departments; Legal, Procurement, Budget, Accounting as well as internal

stakeholders and suppliers in continued efforts to streamline contract related processes as well

as integrate templates in an effort to improve turnaround time.

Primary responsibilities include but not limited to;

PBSO Procurement Management may assign other duties not listed herein if such functions are

a logical assignment to the position.

In conjunction with SME’s and Procurement Staff, defines requirements, reviews proposals,

negotiates pricing and terms, monitors performance and ensures compliance with contract

requirements.

Ensures all contracts and amendments are up to date and accurate throughout their lifecycle

including insurance and bonding (if applicable).

Manages contract change notices, renewals and terminations as necessary.

Investigates and resolves claims or complaints by collecting and analyzing information.

Answers internal questions from other departments within PBSO regarding contractual policies

and standards.

Researches and interprets contract provisions including explaining contract processes, penalties,

and compliance terms to internal stakeholders.

Prepares comprehensive reports of contracts and contracting activities.

Job qualifications;

Bachelor’s Degree or higher in related field

Minimum 3-5 years’ experience in contract management in a leadership position and/or related

experience in similar field.

Certification preferences:

National Contract Management Association (NCMA)

CPCM – Certified Professional Contracts Manager

CFCM – Certified Federal Contracts Manager

CCCM – Certified Commercial Contracts Manager

Excellent written and verbal skills

High attention to detail, follow up, multi-tasking and conflict resolution.

Considerable knowledge of public and private procurement methods and procedures

Positive attitude

Strong work ethic and a high level of self-accountability

Able to establish and maintain effective working relationships with co-workers and suppliers

Able to use independent judgment and take initiative to improve processes and resolve issues

Excellent Excel skills including pivot tables

Knowledge of ERP systems, specifically Oracle Requirements Contract audits, Contract Administration, Microsoft Excel, Government Procurement, Contract Negotiation, Oracle, Contract Management, Ad Hoc Reporting, Ad Hoc Analysis

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