Administrative Program Specialist B

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　　Administrative Program Specialist B

　　Salary

　　$3,186.00 - $6,252.00 Monthly

　　Location

　　Jackson, LA

　　Job Type

　　Classified

　　Job Number

　　villa/lh/01182024

　　Department

　　LDH-Office of Aging & Adult Services

　　Opening Date

　　01/18/2024

　　Closing Date

　　1/28/2024 11:59 PM Central

　　Description

　　Benefits

　　Questions

　　Supplemental Information

　　This position serves as Administrative Program Specialist B for the Accounting Department at Villa Feliciana Medical Complex, an acute and long-term care hospital whose mission is to operate health care programs, which provide medical care and treatment for residents with acute, sub-acute, and chronic illnesses and/or disabilities resulting from trauma or genetic defects

　　The position may be filled by a probation, or a promotion of a permanent state employee.

　　A Resume will not be accepted in lieu of work experience. An application may be considered incomplete if the work experience and education sections are not completed.

　　All candidates for hiremust undergo drug screening and background check(s).

　　AN IDEAL CANDIDATE WILL POSSESS THE FOLLOWING COMPETENCIES

　　Communicating Effectively: The ability to relay information correctly and appropriately to connect people and ideas.

　　Pursuing Professional Development: A personal commitment to take advantage of opportunities to increase your professional knowledge, skills, and abilities.

　　Thinking Critically: The ability to generate ideas, manipulate ideas, and make unconventional connections to develop original approaches.

　　Selected Preferred Competencies:

　　Acting with Ethics and Integrity: The ability to be consistent, honest, and a trustworthy steward of State resources.

　　Adapting to Change: The ability to adjust plans, expectations, and behaviors in response to change.

　　Demonstrating Accountability: The ability to accept ownership for your actions, behaviors, performance, and decisions.

　　Demonstrating Initiative: The ability to assess information and take action independently to help the organization achieve its goals.

　　Demonstrating Persistence: The ability to achieve goals by overcoming adversity.

　　Following Policies and Procedures: The ability to comply with policies and procedures of the organization as well as State Civil Service rules, and all applicable federal and state laws.

　　Managing Time: The ability to control your time to increase effectiveness, efficiency, or productivity.

　　There is no guarantee that all applicants will be interviewed. The hiring manager has 90 days from the closing date of the announcement to make a hiring decision. Should you be selected for an interview, you will be notified by the contact information listed on your application.

　　This position is located inEast Feliciana Parish, Jackson, Louisiana.

　　Applicants are responsible for checking the status of their application to determine where they are in the recruitment process. Further status message information is located under the Information section of the Current Job Opportunities page.

　　For further information about this vacancy contact:

　　OAAS/Villa Feliciana Medical Complex

　　Terrie David, Lacey Hurst, Sara Barton or Marianne Covington, HR Dept.

　　P. O. Box 438, Jackson, LA 70748

　　Phone Number 225-634-4011

　　Qualifications

　　MINIMUM QUALIFICATIONS:

　　A baccalaureate degree plus one year of professional level experience in administrative services.

　　SUBSTITUTIONS:

　　Six years of full-time work experience in any field may be substituted for the required baccalaureate degree.

　　Candidates without a baccalaureate degree may combine work experience and college credit to substitute for the baccalaureate degree as follows:

　　A maximum of 120 semester hours may be combined with experience to substitute for the baccalaureate degree.

　　30 to 59 semester hours credit will substitute for one year of experience towards the baccalaureate degree.

　　60 to 89 semester hours credit will substitute for two years of experience towards the baccalaureate degree.

　　90 to 119 semester hours credit will substitute for three years of experience towards the baccalaureate degree.

　　120 or more semester hours credit will substitute for four years of experience towards the baccalaureate degree.

　　College credit earned without obtaining a baccalaureate degree may be substituted for a maximum of four years full-time work experience towards the baccalaureate degree. Candidates with 120 or more semester hours of credit, but without a degree, must also have at least two years of full-time work experience to substitute for the baccalaureate degree.

　　NOTE:

　　Examples of professional administrative service fields include: Accounting, Financial Auditing, Budget work, Contract/Grants work, Human Resources/Personnel, Information technology, Insurance, Purchasing/Procurement, Quality assurance, Records management, Risk management, and Safety. In the area of wholesale/retail sales, we will also accept store managers, business managers, regional sales managers, or district sales managers as experience in administrative services.

　　NOTE: Any college hours or degree must be from an accredited college or university.

　　Job Concepts

　　Function of Work:

　　To perform responsible, administrative functions in support of an organizational unit.

　　OR

　　To manage a specialized departmental or statewide program.

　　Level of Work:

　　Experienced.

　　Supervision Received:

　　General from higher-level supervisory personnel.

　　Supervision Exercised:

　　May supervise 1-2 lower level personnel.

　　Location of Work:

　　May be used by all state agencies.

　　Job Distinctions:

　　Note: Agency impact, hierarchy, and reporting relationship patterns will be considered when making allocations to this level.

　　Differs from Administrative Program Specialist--A by the presence of a moderate degree of complexity, impact, or independence in assigned duties and program areas.

　　Differs from Administrative Specialist--C by the absence of a higher degree of complexity, impact, or independence in assigned duties and program areas.

　　Examples of Work

　　Responsible for the management of purchasing and the entire procurement program for the agency

　　Coordinates with State Purchasing in providing information and specifications on purchases that will require the State Purchasing bidding process.

　　Monitors the agency’s compliance with purchasing policies and procedures as established by the Louisiana Office of State Purchasing, the agency’s fiscal office and administration to ensure compliance with all applicable laws.

　　Reviews performance contracts with respect to solicitation provisions and terminates contracts found not to be in the best interest of the agency and the state, or for default or inability to be fulfilled by the contractor.

　　Responsible for all state contract purchases, including the preparation and approval of regular, phone and emergency bid specifications for supplies and equipment for the agency from simple items to more complex items such as x-ray diagnostic equipment to specialized maintenance equipment such as tractors and ground equipment.

　　Reviews specifications before being mailed, for completeness and compliance with statutory and regulatory requirements.

　　Louisiana State Government represents a wide variety of career options and offers an outstanding opportunity tomake a differencethrough public service. With an array of career opportunities in every major metropolitan center and in many rural areas, state employment provides an outstanding option to begin or continue your career.

　　As a state employee, you will earn competitive pay, choose from a variety of benefits, and have access to a great professional development program:

　　Insurance Coverage More information can be found at https://info.groupbenefits.org/

　　Parental Leave– Up to six weeks paid parental leave

　　More information can be found athttps://www.civilservice.louisiana.gov/Parental-Leave/Default.aspx

　　Holidays and Leave – State employees receive the following paid holidays each year:

　　New Year's Day

　　Martin Luther King, Jr. Day,

　　Mardi Gras,

　　Good Friday,

　　Memorial Day,

　　Independence Day,

　　Labor Day,

　　Veteran's Day,

　　Thanksgiving Day and Christmas Day.

　　* Additional holidays may be proclaimed by the Governor

　　State employees earn sick and annual leave which can be accumulated and saved for future use. Your accrual rate increases as your years of service increase.

　　Retirement – State of Louisiana employees are eligible to participate in various retirement systems (based on the type of appointment and agency for which an employee works). These retirement systems provide retirement allowances and other benefits for state officers and employees and their beneficiaries. State retirement systems may include (but are not limited to):

　　Louisiana State Employees Retirement System (www.lasersonline.org). LASERS has provided this video (https://lasersonline.org/wp-content/uploads/2016/07/Your_Retirement_System.mp4) to give you more detailed information about their system

　　Teacher's Retirement System of Louisiana (www.trsl.org),

　　Louisiana School Employees Retirement System (www.lsers.net), among others

　　01

　　Rate your ability to act with ethics and integrity based on our definition: The ability to be consistent, honest, and a trustworthy steward of State resources. 1= I have no experience and/or am uncomfortable acting with ethics and integrity 2= I have limited experience or require assistance to act with ethics and integrity 3= I can act with ethics and integrity 4= I can act with ethics and integrity and help others improve their ability to act with ethics and integrity

　　02

　　Explain your rating by providing specific and relevant examples in the box below.

　　03

　　Rate your ability to communicate effectively based on our definition: The ability to relay information correctly and appropriately to connect people and ideas. 1= I have no experience and/or am uncomfortable communicating effectively 2= I have limited experience or require assistance to communicate effectively 3= I can communicate effectively 4= I can communicate effectively and help others improve their communication

　　04

　　Explain your rating by providing specific and relevant examples in the box below.

　　05

　　Rate your ability to demonstrate persistence based on our definition: The ability to achieve goals by overcoming adversity. 1= I have no experience and/or am uncomfortable demonstrating persistence 2= I have limited experience or require assistance to demonstrating persistence 3= I can demonstrate persistence 4= I can demonstrate persistence and help others improve their ability to demonstrate persistence

　　06

　　Explain your rating by providing specific and relevant examples in the box below.

　　07

　　Have you ever been disciplined for any acts of resident abuse or neglect attributed to you?

　　Yes

　　No

　　08

　　Have you ever been aware of any acts of abuse or neglect and failed to report these acts?

　　Yes

　　No

　　09

　　Did you list all work experience in the work experience section of the application? A Resume will not be accepted in lieu of work experience.

　　Yes

　　No

　　10

　　Have you selected East Feliciana Parish as a parish you are interested in working in?

　　Yes

　　No

　　Required Question

　　Agency

　　State of Louisiana

　　Address

　　For agency contact information, please refer to

　　the supplemental information above.

　　Louisiana State Civil Service, Louisiana, 70802

　　Phone

　　(866) 783-5462

　　Website

　　http://agency.governmentjobs.com/louisiana/default.cfm

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