Reference #: 4353129THE POSITIONThe Governor's Office of Administrative Services is looking for a motivated, well-organized, detail-oriented, collaborative administrative professional to support the Shapiro Administration! The primary purpose of this position is to independently manage the daily administrative operations of the Governor's Philadelphia Regional Office and serve as an administrative liaison between the Philadelphia Office and Main Capitol Building headquarters. Take the next step in your career with the Commonwealth of Pennsylvania!

　　DESCRIPTION OF WORKEveryday is different in the Office of Administrative Services! Some of the duties will include:

　　Oversee guest experience by greeting visitors and providing general support to onsite Governor's Office and Office of General Counsel (OGC) staff.

　　Utilize a reservation system to manage hoteling desks, hoteling offices, and conference rooms.

　　Answer telephone calls and emails from Governor's Office and OGC staff related to office use and availability.

　　Develop and maintain office operations policies and procedures.

　　Monitor office supplies, furniture, appliances, and Information Technology equipment as required. Notify the Governor's Office Information Technology or Administrative Services team of all office needs via an established ticketing system.

　　Troubleshoot basic Information Technology issues (i.e., conference audio and TEAMs connectivity) and coordinate with Information Technology, where appropriate.

　　Serve as the main point of contact for facility maintenance, mailing, shipping, supplies, equipment, and office errands.

　　Responsible for promoting office standards and activities that enhance operational procedures.

　　Other related duties as assigned.

　　Work Schedule and Additional Information:Full-time employmentWork hours are 8:30 AM to 5:00 PM, onsite Monday - Friday, with 60-minute lunch.Given the always-on nature of the Governor's Office, work outside 9-5 is expected as needed.Salary:In some cases, the starting salary may be non-negotiable.You will receive further communication regarding this position via email. Check your email, including spam/junk folders, for these notices.  REQUIRED EXPERIENCE, TRAINING & ELIGIBILITY

　　QUALIFICATIONSMinimum Experience and Training Requirements:One year as an Administrative Officer 1; or

　　Three years of experience in progressively responsible and varied office management or staff work, including experience in personnel management, budgeting, or procurement; and a bachelor's degree; or

　　Any equivalent combination of experience and training.

　　Additional Requirements:You must have strong written and verbal communication skills.You must have strong organizational and time management skills.You must have strong ability to multitask to complete a wide variety of tasks and prioritize work.You must have leadership ability to manage challenges and oversee employee interactions.You must  have proven office management, administrative, or assistant experience.You must pay attention to detail to ensure tasks are completed thoroughly and correctly.You must have computer literacy (Windows and Mac OS experience is required)You must have excellent interpersonal and people management skills.You must have hands-on experience with office machines and equipment.You must have proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, TEAMs, OneDrive, and SharePoint).

　　You must be able to perform essential job functions.

　　How to Apply:You must attach a resume to your application for review by the hiring manager.  However, the information contained therein will not be considered for the purposes of determining your eligibility for the position. Information to support your eligibility for the position must be provided on the application (i.e., relevant, detailed experience/education).If you are claiming education in your answers to the supplemental application qu stions, you must attach a copy of your college transcripts for your claim to be accepted toward meeting the minimum requirements. Unofficial transcripts are acceptable.Your application must be submitted by the posting closing date. Late applications and other required materials will not be accepted.Failure to comply with the above application requirements may eliminate you from consideration for this position.

　　Veterans:

　　Pennsylvania law (51 Pa. C.S. *7103) provides employment preference for qualified veterans for appointment to many state and local government jobs. To learn more about employment preferences for veterans, go to  and click the Veterans' Preference tab or contact us at .

　　Telecommunications Relay Service (TRS):

　　711 (hearing and speech disabilities or other individuals).

　　If you are contacted for an interview and need accommodations due to a disability, please discuss your request for accommodations with the interviewer in advance of your interview date.

　　The Commonwealth is an equal employment opportunity employer and is committed to a diverse workforce. The Commonwealth values inclusion as we seek to recruit, develop, and retain the most qualified people to serve the citizens of Pennsylvania. The Commonwealth does not discriminate on the basis of race, color, religious creed, ancestry, union membership, age, gender, sexual orientation, gender identity or expression, national origin, AIDS or HIV status, disability, or any other categories protected by applicable federal or state law. All diverse candidates are encouraged to apply.