Location: Management Services - 900 Watervliet Shaker Road

　　Basic Function:

　　Performs a variety of routine clerical procedures to support the Substitute Coordination Service of a BOCES. Employees in this class are trained to do specific duties to fulfill the needs of the school districts that participate in the Substitute Coordination Service. The work is performed under direct supervision during training. Employees receive detailed instructions and close supervision at the beginning of their employment and subsequent to new assignments. The Substitute Coordination Services Clerk (BOCES) position may be an entry-level position for advancement to higher level and specialized functional responsibilities within an operating agency. Does related work as required.

　　Responsibilities:

　　Sort, indexes files documents such as substitute files, assignment histories, identifying records and invoices alphabetically, numerically, chronologically and by other predetermined categories. 2. Operates a computer to enter or retrieve data and /or historical information from computerized substitute coordination system. 3. Makes routine clerical checks in processing the mail, vendor bills, substitute employee tax forms, demographic information updates, police reports, and attendance reports. 4. Maintains alphabetic, numeric and chronological files of documents and materials by coding and filing new material, searching for requested material and periodically purging obsolete material in substitute coordination employee systems. 5. Operates a variety of office equipment including a computer, copier machine, mailers, check signers, posting machine or switchboard as an incidental part of the clerical work performed. 6. Communicates with school districts via telephone and email to receive and record complaints and inquiries regarding the substitute coordination service, which are directed to the proper authority for necessary action. 7. May maintain records on assignments worked, pay rates, and makes routine entries on various substitute coordination service records. 8. Logs in mail and information necessary for the proper conduct of the substitute coordination service as well as to form a basis for activity reports. 9. Working knowledge of business arithmetic and English. 10. Working knowledge of office terminology, procedures and equipment. 11. Ability to operate a computer to enter, store and retrieve information and data. 12. Ability to understand and follow oral and written instructions. 13. Ability to get along well with others. 14. Ability to write legibly. 15. Clerical aptitude. 16. Physical condition commensurate with the demands of the position.Job Qualifications

　　A. Graduation from high school or possession of a high school equivalency diploma.

　　Vacancies are filled by certified list provided by Albany County Civil Service. Should no certified list be available, candidates appointed to this position will be serving in a provisional appointment in accordance with New York State Civil Service Law. The candidate must successfully complete a competitive examination and be eligible for appointment in accordance with Civil Service Law and the Civil Service Rules for Albany County to obtain a permanent appointment.

　　Position Start Date:02/05/2024

　　Application Deadline:02/02/2024

　　Civil Service Title: Substitute Coordination Service Clerk (BOCES)

　　Job Number: 2024-64A3