Description

　　Summary

　　The Sr. Administrative Assistant in the Biomedical Sciences (BMS) Program provides administrative support to the faculty, staff, adjuncts, and students of the department. The position reports directly to the Administrative Coordinator of Biomedical Sciences.

　　Essential Duties and Responsibilities

　　Greet and assist BMS students and visitors when they enter our program suite

　　Accurately monitor and track budgetary expenses

　　Order office and research supplies and equipment

　　Work with faculty to create quarterly academic block schedules

　　Maintain content on Canvas

　　Schedule classrooms, testing center times, and labs for student courses

　　Update and maintain office and student files (i.e. track student academic progress, course registrations, and program transfers)

　　Maintain confidential student records (e.g., student grades, enrollment reports, leaves of absence, and withdrawals)

　　Maintain and analyze program data as requested

　　Respond to admissions inquiries as needed

　　Prepare adjunct faculty and teaching assistant contracts

　　Create MWU expense reports and check requests as needed

　　Maintain faculty calendars

　　Establish/maintain Standard Operating Procedures (SOP’s) for all processes handled by this position

　　Assist with special program events and projects as necessary

　　Special projects and other duties as assigned

　　Qualifications

　　To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. This individual must be able to work in a constant state of alertness and safe manner and have regular, in-person, predictable attendance. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

　　Education and/or Experience

　　High school diploma or GED equivalent is required. Must have 3-5 years of administrative support experience. Experience working in a team and customer-oriented environment with strong written and verbal communication skills. Bachelor’s degree preferred.

　　Computer Skills

　　Computer proficiency in MS Office Suite (Word, Excel, Outlook) required. Knowledge of Canvas or other digital learning platforms desired.

　　Language Skills

　　Intermediate skills: Ability to read and interpret documents such as safety rules, operating and maintenance instructions and procedure manuals. Ability to write routine reports and correspondence. Ability to speak effectively before groups of customers or employees of organization.

　　Reasoning Ability

　　Intermediate skills: Ability to apply common sense understanding to carry out instructions furnished in written, oral or diagram form. Ability to deal with problems involving several variables in standardized situations.

　　Physical Demands

　　The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

　　While performing the duties of this Job, the employee is occasionally required to stand, walk, use hands to handle or feel and reach with hands and arms. The employee is regularly required to sit, talk and hear. The employee must occasionally lift and /or move up to 10 pounds.

　　Work Environment

　　The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The noise level in the work environment is usually moderate.

　　Midwestern University is a private, not-for-profit organization that provides graduate and post-graduate education in the health sciences. The University has two campuses, one in Downers Grove, Illinois and the other in Glendale, Arizona. More than 6,000 full-time students are enrolled in graduate programs in osteopathic medicine, dentistry, pharmacy, physician assistant studies, physical therapy, occupational therapy, nurse anesthesia, cardiovascular perfusion, podiatry, optometry, clinical psychology, speech-language pathology, biomedical sciences and veterinary medicine. Over 500 full-time faculty members and 400 staff members are dedicated to the education and development of our students in an environment that encourages learning, respect for all members of the health care team, service, interdisciplinary scholarly activity, and personal growth.

　　We offer a comprehensive benefits package that includes medical, dental, and vision insurance plans as well as life insurance, short/long term disability and pet insurance.  We offer flexible spending accounts including healthcare reimbursement and child/dependent care account.  We offer a work life balance with competitive time off package including paid holiday’s, sick/flex days, personal days and vacation days.  We offer a 403(b) retirement plan, tuition reimbursement, child care subsidy reimbursement program, identity theft protection and an employee assistance program.  Wellness is important to us and we offer a wellness facility on-site with a fully equipped fitness facility. 

　　Midwestern University is an Equal Opportunity/Affirmative Action employer that does not discriminate against an employee or applicant based upon race; color; religion; creed; national origin or ancestry; ethnicity; sex (including pregnancy); gender (including gender expressions, gender identity; and sexual orientation); marital status; age; disability; citizenship; past, current, or prospective service in the uniformed services; genetic information; or any other protected class, in accord with all federal, state and local laws, including 41 C.F.R. 60-1.4(a), 250.5(a), 300.5(a) and 741.5(a). Midwestern University complies with the Smoke-Free Arizona Act (A.R.S. 36-601.01) and the Smoke Free Illinois Act (410 ILCS 82/).  Midwestern University complies with the Illinois Equal Pay Act of 2003 and Arizona Equal Pay Acts.

　　#CB

　　Qualifications

　　Education

　　Required

　　High School or betterExperience

　　Required

　　Must have 3-5 years of administrative support experience. Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities

　　The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information. 41 CFR 60-1.35(c)