This position is primarily responsible for ensuring accurate and timely processing of Accounts Payable, including research/resolution of vendor accounts, new vendor paperwork, initiating vendor payments and liaising with internal staff for any accounts payable related matters. 

　　RESPONSIBILITIES:

　　• Perform day-to-day full cycle accounts payable transactions to ensure accurate and timely payment processing and overseeing and monitoring the Accounts Payable Specialist.

　　• Receive, allocate and enter high volume invoices for multiple entities.

　　• Obtain appropriate verification and/or approval for invoices before posting.

　　• Prepare bi-weekly batch for vendor payments.

　　• Perform vendor activity reconciliations, as needed.

　　• Review and enter inter-company payables. Ensure that the balances are always reconciled.

　　• Review and process employee expense reimbursements as per payment schedule.

　　• Review and process employee company credit card reconciliations.

　　• Prepare Form 1099's.

　　• Ability to process and follow up on "Urgent" items.

　　• Timely responses to internal and external accounts payable related inquiries and issues.

　　• Ensure proper accounting of the month-end.

　　• Ensure that all processing and reporting deadlines are consistently achieved.

　　• Assist in annual audit as needed.

　　• Maintain financial security by following internal accounting controls, policies, and procedures.

　　• General administrative duties include but not limited to filing, reproducing copies, accepting payments, running credit cards, emailing customers and vendors, and updating information.

　　• Other duties and special projects, as assigned.

　　SALARY: $59.000 TO $63,000

　　QUALIFICATIONS:

　　• Bachelor's degree in finance, Accounting or a related field from an accredited college or university.

　　• 2-3 years of Accounts Payable experience

　　• Computer training in accounting software and/or other office applications. 

　　• Ability to multi-task and work under time constraints

　　• Proficient with high volume of transactions for multiple entities

　　• Ability to keep office records.

　　• Ability to communicate effectively with staff and external stakeholders.

　　• Ability to work effectively as a member of a team.

　　Physical Demands

　　The physical demands described here represent those that must be met by an employee to perform the essential functions of this job successfully. Reasonable accommodation may be made to enable individuals with disabilities to perform essential functions. While performing the duties of this job, the employee will:

　　• Frequently stand, walk, sit, use hands to file documents, finger, handle or feel objects/ equipment; reach with hands and arms; balance; climb stairs, stoop, kneel/crouch; talk/hear.

　　• Utilize computers and keyboards.

　　• Operate general office equipment such as copier, printer, fax, scanner, and shredder.

　　• Specific vision abilities required by the job include close vision; distance vision; color vision; peripheral vision; and the ability to adjust focus.

　　Work Environment

　　• Work occurs primarily indoors in a professional environment with moderate background noise and consistent temperature; work may occasionally occur outdoors for events.

　　• As necessitated, the schedule may require occasional working of non-traditional hours, such as weekends and evenings.

　　• Travel between locations may be required.