8583BR

　　Position Title:

　　Senior Staff Assistant

　　Organization:

　　CAD Film and Animation

　　Job Responsibilities:

　　Administrative Support:

　　Work with the school and program directors; attend weekly meetings and initiate correspondence.

　　Maintain confidential records

　　Manage the SOFA Administrative Office: hire, train and supervise eight student office assistants; answer questions about the school. Assist with Open Houses and other recruiting and promotional events on campus; maintain the main school office: equipment, supply cabinet; and submit facility requests for any needed cleaning, painting, phone and facilities’ needs for all SOFA faculty and the main office.

　　Take, review, edit, and distribute meeting minutes of SOFA faculty meetings, Town Hall Meetings and retreats

　　Clerical: Schedule meetings and visits; file; communications; maintain file of SOFA course outlines and syllabi, as well as Schedule of Courses.

　　Maintain Honors Show Archive

　　Provide assistance as requests are received from CAD Student Services, CAD Marketing and Communications, CAD Dean’s Office, RIT Admissions, other RIT departments, and alumni.

　　Arrange for families to meet with a program director/faculty member and tour facilities. Provide referrals for hotels, Admissions, Residential Life, other degree programs at RIT; send visit questionnaire.

　　Event Management: reserve rooms and arrange for Catering and room setup

　　Arrange travel for SOFA school director and assist with travel policies and procedures.

　　Compile orientation folders for incoming MFA students.

　　Budget Support:

　　Monthly reconciliation of all SOFA accounts

　　Class Trips: assist faculty with advance purchases, air and lodging arrangements, communication to students, and process travel expense reports.

　　Faculty travel to National Portfolio Day events and process Travel Expense Reports. Record faculty travel and track professional development funding balances.

　　FVASA (Film Video Animation Student Association): purchase supplies; assist with communication; reconcile committee expenses; and record student hours worked

　　Submit business expense reimbursements, faculty payment requests, and guest speakers’ honorariums

　　Order supplies through approved RIT vendors

　　Make deposits at the Office of Student Financial Services

　　Final faculty search candidates: generate reimbursements after campus visits, process hotel payments, and reconcile expenses

　　Student Support:

　　Respond to prospective and current student needs and questions via email, phone, or in-person.

　　2nd-Year Review: Analyze data on all 2nd-year SOFA students—schedule advising meetings as needed

　　Assist academic advisors with Freshmen Enrollment

　　Personnel:

　　Issue adjunct faculty contracts and hire paperwork. Onboard all new faculty.

　　Faculty and staff searches: schedule phone and final interviews, and search committee meetings. Arrange travel, and create and distribute finalists’ itineraries and evaluation questionnaires.

　　Hire SOFA undergraduate and graduate student employees. Provide online time-keeping support, additional training, and sign-off back up.

　　We are seeking an individual to live our values, embrace diverse perspectives, and nurture the RIT community to remain a great place to work for all; who has the ability and interest in leading and contributing to a community committed to student-centeredness; integrity and ethics; respect; innovation and flexibility; and teamwork and collaboration. Select to view links to RIT’s core values (http://www.rit.edu/academicaffairs/policiesmanual/p040) , honor code (http://www.rit.edu/academicaffairs/policiesmanual/p030) , and statement of diversity (http://www.rit.edu/academicaffairs/policiesmanual/p050) .

　　FLSA Category:

　　Non-exempt

　　Requisition Number:

　　8583BR

　　College/Division:

　　College of Art and Design

　　Required Application Documents:

　　Cover Letter, Curriculum Vitae or Resume, List of References

　　Employment Category:

　　Fulltime

　　Additional Details:

　　In compliance with NYS's Pay Transparency Act, the salary range for this position is listed above. Rochester Institute of Technology considers factors such as (but not limited to) scope and responsibilities of the position, candidate's work experience, education/training, key skills, internal peer equity, as well as, market and organizational considerations when extending an offer. The hiring process for this position may require a criminal background check and/or motor vehicle records check. Any verbal or written offer made is contingent on satisfactory results, as determined by Human Resources. RIT does not discriminate. RIT promotes and values diversity, pluralism and inclusion in the work place. RIT provides equal opportunity to all qualified individuals and does not discriminate on the basis of race, color, creed, age, marital status, sex, gender, religion, sexual orientation, gender identity, gender expression, national origin, veteran status or disability in its hiring, admissions, educational programs and activities. RIT provides reasonable accommodations to applicants with disabilities under the Rehabilitation Act, the Americans with Disabilities Act, the New York Human Rights Law, or similar applicable law. If you need reasonable accommodation for any part of the application and hiring process, please contact the Human Resources office at 585-475-2424 or email your request to [email protected]. Determinations on requests for reasonable accommodation will be made on a case-by-case basis.

　　Required Minimum Education Level:

　　Associates or Equivalent Experience

　　How To Apply:

　　In order to be considered for this position, you must apply for it at, http://careers.rit.edu/staff . Click the link to search openings and in the keyword search field, enter the title of the position or the BR number.

　　Wage Band (https://www.rit.edu/fa/humanresources/content/staff-wage-grade-bands) :

　　114H

　　Required Qualifications:

　　Associate’s degree or equivalent experience

　　2 years of administrative support work experience

　　Skills:

　　Excellent organizational and customer service skills, strong attention to detail, and comfortable working in a team environment

　　Ability to:

　　Complete tasks efficiently and on-time while handling frequent interruptions

　　Remain calm in stressful situations

　　Successfully work independently, as part of a team, and in a fast-paced environment

　　Adhere to an established work schedule, take instruction, and efficiently delegate tasks to student employees

　　Experience handling confidential information and complying with protocols and policies

　　Adapts quickly to new technology and equipment

　　Advanced knowledge of Microsoft Outlook, Word, Excel and Google Suite

　　Experience scheduling virtual webinars and meetings

　　Preferred Qualifications:

　　Administrative work experience in a higher education environment

　　3-5 years of administrative work experience

　　Proficient working with software related to:

　　Employee time card management (Kronos)

　　Financial reporting (Oracle/CAROL)

　　Travel and business expense reimbursements (Oracle)

　　Room reservations and event management (EMS)

　　Student record management (SIS)

　　Zoom webinar experience

　　Budget and purchasing card reconciliation experience

　　Proficient in American Sign Language (ASL) or willingness to learn

　　Proficient in Microsoft PowerPoint

　　Department/College Description:

　　THE SCHOOL: The internationally recognized School of Film and Animation (SOFA) offers BFA and MFA degrees in film production with emphasis in either Animation or Live-Action, as well as a BS degree in Motion Picture Science. Students work with state-of-the-art equipment and facilities, including the recent addition, MAGIC Spell Studios, with its 7,000 square foot stage, sound mixing theatre, digital color correction suite, and 4K laser projection Atmos theatre. SOFA provides a creative community where students have the opportunity to discover their unique talents and expressive potential, while at the same time developing the skills needed to fulfill any creative or technical role in the film and animation industry. https://www.rit.edu/artdesign/school-film-and-animation .

　　THE COLLEGE: RIT's College of Art and Design is the university's creative hub where art, design, science, and technology intersect in our 200,000+ sq. ft. facility. We are a dynamic and professional arts and design community comprised of nearly 2,000 students (UG and Grad), 140 full-time faculty, 60 creative staff, and a number of professional part-time faculty, all of whom contribute to our College’s ecosystem. The College’s four schools offer programs in Art, Design, Crafts, Film and Animation, Photography and Photographic Sciences. The range of innovative programs offers students a panoramic perspective from creating fine art using centuries-old methods to pushing the boundaries of digital creativity. The College of Art and Design also takes full advantage of RIT’s opportunities in technology, STEM, engineering, sustainability, and entrepreneurism programs, as well as our global campuses, https://rit.edu/artdesign .

　　What do we believe at RIT?:

　　Rochester Institute of Technology is a diverse and collaborative community of engaged, socially conscious, and intellectually curious minds. Through creativity and innovation, and an intentional blending of technology, the arts and design, we provide exceptional individuals with a wide range of academic opportunities, including a leading research program and an internationally recognized education for deaf and hard-of-hearing students. We are dedicated to building a diverse community, one where employees feel a sense of belonging, and are valued for their contributions and the perspectives they bring.

　　As a member of the RIT community, you'll receive a comprehensive employee benefits package (https://www.rit.edu/fa/humanresources/sites/rit.edu.fa.humanresources/files/docs/Benefits_at_a_Glance.pdf) that offers multiple options and access to additional employment advantages. You can tailor your benefit elections to meet your needs (affordable medical/dental/vision benefits; paid vacation/sick time/retirement saving plan with exceptional employer match; and tuition assistance for you and your family, to name a few).

　　Work Location:

　　Hybrid — Remote/On-campus

　　Job Summary:

　　The College of Art and Design at Rochester Institute of Technology is accepting applications for a full-time Senior Staff Assistant position in the School of Film and Animation. The ideal candidate will become one-of-two senior staff assistants providing daily administrative support to the School Director, three Undergraduate Program Directors, one Graduate Director, 22 additional full-time faculty, and 5-10 adjunct faculty. This position is responsible for direct supervision of up to eight student employees, support to 375+ student majors, as well as budget oversight and the day-to-day operations of the main school office. The senior staff assistant is a direct report to the SOFA School Director.

　　Hourly/Salary Minimum:

　　16

　　Hourly/Salary Maximum:

　　20