Location

　　Berkshire Place

　　This luxury New York City Hotel allows you to experience the sophistication of an Upper East Side residence with an enviable location in the heart of Midtown Manhattan. The Omni Berkshire Place is steps away from Fortune 500 companies and some of the city’s most illustrious sites like Fifth Avenue Shopping, St. Patrick’s Cathedral, Rockefeller Center, Central Park, and Broadway Theatres. Combining modern technology and fresh contemporary décor, the reinvented New York City accommodations have a residential feel that will appeal to both business and leisure travelers.

　　The Omni Berkshire Place’s associates enjoy a dynamic and exciting work environment, comprehensive training and mentoring, along with the pride that comes from working for a company with a reputation for exceptional service. We embody a culture of respect, gratitude and empowerment day in and day out. If you are a friendly, motivated person, with a passion to serve others, the Omni Berkshire Place may be your perfect match.

　　Job Description

　　Handles all administrative duties required by the Sales and Marketing Divisions in order to provide superior services to our guests.

　　Responsibilities

　　•Schedules and prioritizes work load to meet deadlines of all managers.

　　•Types and distributes all correspondence, including letters, emails, proposals, contracts, etc. for assigned managers. Ensures that all correspondence is 100% accurate.

　　•Maintains reader files.

　　•Maintains account files and ensures that all information is included in file, i.e. post convention reports, letters, fax information, etc.

　　•Checks own mailbox in the morning and afternoon.

　　•Answers calls to sales office by third ring.

　　•Ensures that all managers receive messages in a timely manner. (Messages to include name and phone, group or company name, number of caller, date and time call received.)

　　•Enters group information (sites, resumes) in Access.

　　•Enters work orders in Synergy as directed by managers.

　　•Assists unassigned managers as needed.

　　•Updates bulletin boards on assigned months.

　　•Gathers materials and mails packages to clients as necessary.

　　•Takes detailed inquiry leads and submits to appropriate manager.

　　•Inputs amenities into Epitome for VIP clients and processes paperwork (amenity card, receipt signature from Room Service.)

　　•Processes outgoing mail.

　　•Covers for reception during lunch

　　•Takes minutes at committee/assistant meetings as directed.

　　•Assists with Business Center issues

　　Check daily computer/printer is in working order.

　　Check/fix paper jams.

　　Refill paper / Refill toner

　　Order Toner cartridges through Birchstreet

　　Assist guests with IT or printer issues

　　Hourly salary: $28.84 - $31.25

　　Qualifications

　　•Must be able to work alone as well as work well with others.

　　•Must have good communication skills.

　　•Must be extremely computer savvy (Microsoft Word, Publisher, Outlook, Express, Excel).

　　•Previous knowledge of Salesforce, Opera and Synergy preferred.

　　•Must have good organizational skills.

　　Job LocationsUS-NY-New York

　　Posted Date2 weeks ago(1/17/2024 8:38 AM)

　　Requisition ID 2024-103828

　　of Openings 1Category (Portal Searching) Administrative/Clerical