The University of Texas MD Anderson Cancer Center in Houston is one of the world's most respected centers focused on cancer patient care, research, education and prevention. It was named the nation's No. 1 hospital for cancer care in U.S. News World Report's 2024-2025 rankings. It is one of the nation's original three comprehensive cancer centers designated by the National Cancer Institute.

The primary purpose of the Research Data Specialist position is to: manage effort and salary, reconcile industry sponsored financial data, provide Principal investigator(s) Statement of Operation report, provide recommendation on financial planning, review institutional Epic data when invoicing to sponsors, and audit financial accountants when needed. Perform special assignments as required and prepares any financial, audit, or cost report for departmental and institutional use.

KEY FUNCTIONS

1. Account Maintenance Reconciliation and Reporting (50%)

· Reconcile Patient Care expenses for the department and communicate any discrepancies with Clinical Research Finance team and ICT Pre-Award

· Process Patient Travel Reimbursement for patients enrolled on Clinical Trials and pay patients in a timely manner

· Assist in reconcile the financial data with General Ledger and internal database

· Assist in initiating IDTs for payment of internal research-related invoices (such as CTRC invoices for PKs, urinalysis, etc.).

· Perform duties relevant to closing the monthly and annual financial statements and other duties as required.

· Assist Research Data Coordinator in updating sponsor EDC to ensure the data is reflective to the sponsor budget template and their expenses.

· Initiate invoices with sponsor in collecting payment for Patient Travel that was paid to patients

· Communicate with Grants Contracts in ensuring checks or payments are issued to patients

· Assist in maintaining a database that will provide up-to-date financial information about all department sponsored trial and investigator-initiated funding.

· Assist in the preparation of grant budget by applying guidelines and procedures established by the department and by adhering to the granting agency's procedure and stipulations

2. Clinical trial contract invoicing (25%)

· Analyze industry grants and initiate the invoicing process in accordance with contract agreements for patient travel expenses or patient care or research personnel expenses. Work closely with Grants and Contracts Accounting, Research Nurses, and other study personnel to provide the appropriate information for invoicing.

· Interact with external funding agencies to ensure proper invoicing and payment for clinical trials according to the contractual agreements.

· Ensure invoicing is accurate and done per ICT's departmental, Divisional and Institutional guidelines.

3. Clinical Research Management (25%)

· Communicate with sponsors and CRO's regarding any discrepancies on invoicing or payments

· Develop working relationships with ICT's Regulatory team, Clinical staff and Legal Services regarding essential documentation for supporting the clinical trials budgets.

· Coordinate with Clinical Research Finance to ensure that all pertinent information is captured for review and approval of the clinical trial budget.

· Provide finalized documentation for Legal Services and Office of Sponsored Programs to proceed with signature for contract execution.

4. Other duties as assigned.

The above functions require the following abilities and skills:

• Demonstrated proficiency in MS Excel, MS Access, Hyperion, and other institutional financial systems.

• Demonstrated thorough working knowledge of institutional and state guidelines, which include purchasing, check requests, petty cash and travel. Also, a demonstrated working knowledge of mainframe access programs to monitor company center activities.

• Ability to practice independently, have strong verbal and written communication skills, organizational and critical judgment skills, and be able to interact effectively with patients and co-workers.

• Strong attention to detail.

• Strong organizational skills.

• Ability to work with personal computers using standard word processing software, spreadsheets, and programs for database and graphics usage.

• Demonstrate the ability to maintain a satisfactory work environment by organizing and redistributing files, records, etc., requiring bending, stooping, reaching, manual handling, walking, visually inspecting, extended standing, sitting and repetitive motions. May be required to lift to 15 pounds.

• Requires use of computer via keyboard, and operating facsimile machine, calculator, printer, photocopy machine, etc. Requires the use of push-button, multiple line telephone set. Must be able to master new software by utilizing available resources (other program personnel, reference manual, training classes, etc.)

• Be clearly understood by verbal communication in face-to-face encounters and by telephone.

EDUCATION

Required: Bachelor's degree.

Preferred: Master's degree.

EXPERIENCE

Required: Two years research study experience. No experience with preferred degree. May substitute required education degree with additional years of equivalent experience.

Preferred: Post award experience is a plus.

It is the policy of The University of Texas MD Anderson Cancer Center to provide equal employment opportunity without regard to race, color, religion, age, national origin, sex, gender, sexual orientation, gender identity/expression, disability, protected veteran status, genetic information, or any other basis protected by institutional policy or by federal, state or local laws unless such distinction is required by law. http://www.mdanderson.org/about-us/legal-and-policy/legal-statements/eeo-affirmative-action.html

Additional Information

Requisition ID: 173031

Employment Status: Full-Time

Employee Status: Regular

Work Week: Days

Minimum Salary: US Dollar (USD) 48,000

Midpoint Salary: US Dollar (USD) 60,000

Maximum Salary : US Dollar (USD) 72,000

FLSA: exempt and not eligible for overtime pay

Fund Type: Soft

Work Location: Hybrid Onsite/Remote

Pivotal Position: Yes

Referral Bonus Available?: No

Relocation Assistance Available?: Yes

Science Jobs: No

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