Summary *This is not a Tenure Track position. Academic tenure is based upon performance and approval of the faculty and may be considered after initial or subsequent 3-year appointment period. Selectee may be offered an initial appointment with tenure if their academic credentials warrant such action. Performs faculty duties in the Department of Education, in the Graduate School of Engineering and Management at AFIT. Responsibilities The AFIT Registrar ensures compliance with DoD and Dept of Education accreditation and policy guidance. The primary purpose of this position is to administer policies and processes in the collection of all student academic related records. Serves the lead role of course and final examination scheduling and classroom management, as well as maintenance of the academic calendars (term and suspense), student registration, grade reporting, and maintenance of the tools to monitor student progress toward graduation. The AFIT Registrar provides leadership and oversight to all aspects of the office of the Registrar. Provides advice, assistance, and training to faculty, staff, students, administration and educational community per AFIT EN Operating Instructions (ENOI), AFIT policy letters, Air Force Operating Instructions, guidelines of external accrediting agencies, Higher Learning Commission (HLC) of North Central Association of Colleges and Schools (NCA) and Accreditation Board for Engineering and Technology (ABET). Participates in Academic Review Boards and actively participates in external professional organizations/associations/work groups. Develops and publishes the official academic catalog, final exam schedule, technical studies schedule, quarterly section schedule, etc. Maintains Registrar web pages and publishes academic calendar. Develops academic program and course records. Supports the creation and maintenance of course schedules, and graduation. Maintains academic program and course revisions. Activates/deactivates new academic programs and courses. Preserves archived academic programs and courses. Maintains academic records including: grade changes, change of credit hours, awarding of degree, list of approved degree titles, awarding of grades, roster retention. Verifies enrollment for current students, former students, and student loan deferment. Audits transcripts including: academic, doctoral, master's undergraduate, and certificates. Audits academic programs, specializations, majors, requirements, GPA rosters, grade reports, honors listings, etc. Supports, implements and maintains technical software required for academic business processes. Analyzes applicant's previous academic record against AFIT admission criteria for the programs requested by prospective students. Makes decisions to admit, declare academically eligible/ineligible for admission, informs prospective students about final decisions. Follows guidance to ensure student evaluations are completed IAW established policies and in a timely manner. Ensures student evaluations are disbursed to appropriate servicing Human Resource agency for all types of students. Implements and coordinates onboarding and orientation for new students in coordination with academic leadership. Position attends meetings, prepares presentations and reports to all levels of leadership. Advises and provides counsel to employees regarding policies, procedures, and directives of management. Selects or recommends selection of candidates for vacancies, promotions, details, and reassignment in consideration of skills, qualifications, and mission requirements. Develops, modifies, and/or interprets performance standards. Explains performance expectations to employees and provides regular feedback on strengths and weaknesses. Holds employees responsible for satisfactory completion of work assignments. Requirements Conditions of Employment Qualifications Conditions of Employment Continued Term appointment may be extended to the maximum period allowed by law without further competition. NOTE: Current federal civilian employees may apply for this position and if selected, a break in service of at least 3 days may be required prior to appointment to this position. Incumbent may be required to serve a one-year supervisory probation period. Qualifications Masters degree and a minimum of 3 years of experience in a Registrar's office, and school admissions function, to include some supervisory experience. Significant expertise with Student Information Systems (experience in SAP's Student Lifecycle Management is preferred). Experience managing a budget including preparing, reviewing, and defending budget requests. Demonstrated ability to navigate complex organizations, including evidence of innovative thinking and problem solving. History of working collaboratively and professionally with students, faculty, staff, peers, senior leaders, office staff, and other constituents to set and achieve institutional goals. Strong technical and analytical skills, including the ability to review school processes and utilize data to recommend and/or implement improvements to university and government leadership chains. Understanding of the student data steward role and knowledge of best practices across higher education regarding institutional data governance. Possess the ability to communicate clearly and expertly (in English) in both verbal and written forms concerning academic, administrative, and technical subject matters. PART-TIME OR UNPAID EXPERIENCE: Credit will be given for appropriate unpaid and or part-time work. You must clearly identify the duties and responsibilities in each position held and the total number of hours per week. VOLUNTEER WORK EXPERIENCE: Refers to paid and unpaid experience, including volunteer work done through National Service Programs (i.e., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religious; spiritual; community; student and social). Volunteer work helps build critical competencies, knowledge and skills that can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience. Education IF USING EDUCATION TO QUALIFY: This position has a positive degree requirement or education forms the basis for qualifications, you MUST submit Doctoral transcripts with the application. Official transcripts are not required at the time of application; however, if position has a positive degree requirement, qualifying based on education alone or in combination with experience, transcripts must be verified prior to appointment. An accrediting institution recognized by the U.S. Department of Education must accredit education. Click here to check accreditation. FOREIGN EDUCATION: Education completed in foreign colleges or universities may be used to meet the requirements. You must show proof the education credentials have been deemed to be at least equivalent to that gained in conventional U.S. education program. It is your responsibility to provide such evidence when applying. If selected, you will be requested to provide original copies of OFFICIAL transcripts for degrees being pursued or obtained (or letter of degree completion if an OFFICIAL transcript is not available due to recent graduation) to support your educational claims as stated in your curriculum vitae. Your transcripts must also reflect the degree awarded/conferred date. Additional Information This job is being filled by an alternative hiring process and is not in the competitive civil service. Late applications from veterans will not be accepted for faculty positions. Late applications for veterans only apply when filling positions in the competitive service. Individuals who are eligible for Schedule A, 213.3102(u) appointments cannot be referred under the Air Force Selective Placement Program process for faculty positions. Schedule A applicants must email a completed application package to the address specified in the "How to Apply" section and it must be received by the closing date of the announcement. Late or incomplete application packages will not be considered. BENEFITS A career with the U.S. Government provides employees with a comprehensive benefits package. As a federal employee, you and your family will have access to a range of benefits that are designed to make your federal career very rewarding. Benefits for federal employees Healthcare insurance Pay and leave https://www.usajobs.gov/Help/working-in-government/benefits/ Eligibility for benefits depends on the type of position you hold and whether your position is full-time, part-time, or intermittent. Contact the hiring agency for more information on the specific benefits offered. Employed Annuitants (Reemployed Annuitants): Applicants in receipt of an annuity based on civilian employment in the Federal Service are subject to the DoD Policy on The Employment of Annuitants. Click here for more information. AFIT is an Equal Opportunity Employer and provides reasonable accommodation to qualified applicants with disabilities. The Air Force believes that diversity is essential to accomplishing its mission. AFIT highly values individuals who have a demonstrated ability to work successfully with and help develop individuals of diverse backgrounds and perspectives. For the Air Force, diversity encompasses: personal life experiences, geographic background, socioeconomic background, cultural knowledge, educational background, work background, language abilities, physical abilities, philosophical/spiritual perspectives, age, race, ethnicity, and gender. Application materials become the property of AFIT and WILL NOT be returned. Applications submitted under this announcement will be considered ONLY for this vacancy. To ensure compliance with an applicable preliminary nationwide injunction, which may be supplemented, modified, or vacated, depending on the course of ongoing litigation, the Federal Government will take no action to implement or enforce the COVID-19 vaccination requirement pursuant to Executive Order 14043 on Requiring Coronavirus Disease 2019 Vaccination for Federal Employees. Therefore, to the extent a Federal job announcement includes the requirement that applicants must be fully vaccinated against COVID-19 pursuant to Executive Order 14043, that requirement does not currently apply. Federal agencies may request information regarding the vaccination status of selected applicants for the purposes of implementing other workplace safety protocols, such as protocols related to masking, physical distancing, testing, travel, and restriction from the workplace. If you have questions regarding this announcement and have hearing or speech difficulties click here.