Working Title: Records Manager

　　Job Class: Management Analyst 4

　　Agency: Human Services Dept

　　Who May Apply : Open to all qualified job seekers

　　Date Posted : 02/21/2024

　　Closing Date : 03/12/2024

　　Hiring Agency/Seniority Unit : Human Services Dept / MAPE DHS Central Office

　　Division/Unit : DHS - Central Office / Compliance Mgmt & Policy

　　Work Shift: Day Shift

　　Work Hours : 8;00am to 4:30pm

　　Days of Work : Monday - Friday

　　Travel Required : No

　　Salary Range: $31.57 - $46.82 / hourly; $65,918 - $97,760 / annually

　　Job Class Option : Records Management

　　Classified Status : Classified

　　Bargaining Unit/Union : 214 - MN Assoc of Professional Empl/MAPE

　　FLSA Status : Nonexempt

　　Telework Eligible (https://mn.gov/mmb-stat/policies/1422-telework.pdf) : Yes

　　Re-Posting : Yes

　　Designated in Connect 700 Program for Applicants with Disabilities (https://mn.gov/mmb/careers/diverse-workforce/people-with-disabilities/connect700/) : Yes

　　The Department of Human Services is unable to provide sponsorship for work visas. Applicants must be eligible to work in the United States at the start of employment.

　　Make a difference in the lives of Minnesotans.

　　The work you’ll do is more than just a job. Join the talented, engaged and inclusive workforce dedicated to creating a better Minnesota.

　　*Telework (Within Minnesota or Neighboring States) and Flexible Hours Options Are Available.

　　This position serves as the Department of Human Services‘ (DHS) records manager (RM). In this capacity, the position is the chief coordinator for the department‘s overall records management policy, as well as the manager of the department‘s records and information infrastructure, This position works department-wide as the subject matter expert in the field of record management, developing legally and operationally sound department-wide record management strategies and systems for identifying, storing, accessing, tracking, managing the status of, and disposing of records-in electronic and paper formats. It leads work to evaluate, research, and analyze records management processes, including the development, implementation, and maintenance of policy and procedures, records and information management training, record inventories, and retention schedules. This position is responsible for ensuring compliance with statutory and regulatory requirements to preserve and protect department records. This position knows the locations, formats, and sensitivity of the department’s records and is responsible for the department’s records retention schedules, including use and enforcement.

　　Some responsibilities include, but not limited to:

　　To assume responsibility for on-going design of an agency-wide records and information management structure.

　　In coordination with the Records and Policy manager, this position will provide advice, guidance, and strategies to the members of the Executive Teams, so that programs and divisions are prepared to meet regulatory records management standards.

　　Provides records management direction to staff as needed.

　　Implement and manage an agency-wide records and information management infrastructure.

　　Monitor, assess and enforce compliance with the agency-wide records and information management infrastructure.

　　Oversee, coordinate, and monitors the management of records at offsite storage facilities.

　　Coordinate development of Compliance Office content management and collaboration tools and processes.

　　Minimum Qualifications

　　To facilitate proper crediting, please ensure that your resume clearly describes your experience in the areas listed and indicates the beginning and ending month and year for each job held.

　　Three (3) years professional experience providing records management functions for a large (500+ employees), multi-site organization in both paper and electronic formats.

　　Experience must clearly demonstrate:

　　Practical experience records management that includes nature and rules associated with their lifecycles (Retention).

　　Knowledge of and experience with HIPAA.

　　Experience working electronic records management and understand information management practices.

　　Practical understanding of managing records and data in the context of risk factors associated with records in electronic and paper formats.

　　Microsoft Windows and Microsoft Office, including Word, PowerPoint, Excel, Outlook, and SharePoint.

　　*Bachelor’s Degree in Library and Information Science, Archives and Records Administration, or another closely related fields may substitute for one (1) year of work experience.

　　Master’s Degree in Library and Information Science, Archives and Records Administration, or another closely related fields may substitute for two (2) years of work experience.**

　　Preferred Qualifications

　　Variety of experiences working effectively with others from different backgrounds and cultures.

　　Certified Records Manager, Certified Records Analyst, or Information Privacy Professional certificates.

　　Knowledgeable of DHS communications protocols, channels of communication and policies.

　　Knowledge of privacy and government data practices laws.

　　Experience managing records and data for legal discovery.

　　Experience working with Minnesota Government Data Practices Act.

　　Strong human relations and communication skills; communicate clearly and professionally both verbally and in writing; respond openly to requests and concerns.

　　Additional Requirements

　　Minnesota Department of Human Services (DHS) criminal background check will be conducted on all finalists for this position. Finalists must pass the DHS background check.

　　Employee reference checks will be conducted on all finalists. This may include a review of documentation related to job performance. It also includes contact with the applicant's former employer(s).

　　AN EQUAL OPPORTUNITY EMPLOYER

　　Minnesota State Colleges and Universities is an Equal Opportunity employer/educator committed to the principles of diversity. We prohibit discrimination against qualified individuals based on their race, sex, color, creed, religion, age, national origin, disability, protected veteran status, marital status, status with regard to public assistance, sexual orientation, gender identity, gender expression, or membership in a local commission as defined by law. As an affirmative action employer, we actively seek and encourage applications from women, minorities, persons with disabilities, and individuals with protected veteran status.

　　Reasonable accommodations will be made to all qualified applicants with disabilities. If you are an individual with a disability who needs assistance or cannot access the online job application system, please contact the job information line at 651-259-3637 or email [email protected] . Please indicate what assistance is needed.