Description We are looking for a Property Administrator to join our team in Fairfield, New Jersey. This role will require you to handle a variety of tasks related to the management and operation of real estate properties, while working in a dynamic and fast-paced environment. This position offers a contract to permanent employment opportunity.

Responsibilities:

• Manage residential invoices through scanning, sorting, and forwarding to the billing department

• Handle all aspects of vacant PSEG invoices, including processing, electronic stamping, uploading, and account creation

• Coordinate service requests for residential maintenance, and assist in lease management tasks

• Address resident calls, complaints, and inquiries, providing excellent customer service and acting as a liaison between residents and residential staff

• Oversee email coordination, managing correspondence from various properties related to billing, pest control, and other matters

• Maintain and update the on-call schedule on a weekly basis

• Process move-ins paperwork, print copies of leases for residents, and handle mail distribution

• Maintain and update resident files, ensuring all necessary documentation is present and organized

• Issue parking stickers, visitor passes, and update relevant departments for any changes or charges

• Create and send rent concession agreements to residents, managing the scanning, renaming, and saving of all documents

• Perform office maintenance duties, including filling the front copier with paper and stamping outgoing mail

• Cover phones for the company as needed, and handle vendor insurance requests when necessary

• Utilize CRM to manage customer records and interactions, and assist with budget processes and approved invoices within the property management industry. Requirements • Demonstrated proficiency in CRM (Customer Relationship Management) systems.

• Experience with billing functions, including invoice generation and payment tracking.

• Knowledge of budget processes, including budget planning and financial forecasting.

• Prior experience in property management, including tenant communication, maintenance coordination, and lease administration.

• Ability to process approved invoices, ensuring timely and accurate payments.

• Strong organizational skills to manage multiple properties and client accounts.

• Excellent communication skills, both written and verbal, for interaction with tenants, property owners, and service providers.

• Understanding of real estate regulations and legal guidelines.

• Proficiency in Microsoft Office Suite, particularly Excel for financial reporting and budget management.

• Ability to work independently and as part of a team.

• Strong problem-solving skills to address property-related issues effectively.

• Detail-oriented with the ability to maintain accurate records and reports.

• Bachelor's degree in Business Administration, Real Estate, or related field preferred.

• Relevant certification in Property Management or Real Estate can be a plus.

Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

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All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

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