Overview

　　Company Overview

　　Ukpeaġvik Iñupiat Corporation (UIC) is the village corporation of Barrow, Alaska and is recognized as one of Alaska's top 10 companies with approximately 4,000 employees nationwide and revenues above $700M annually. UIC is projected to grow substantially in the coming years to become a top 3 company in Alaska by 2030.

　　As a proud Alaska Native Corporation, our success brings growth and benefits to our Inupiat shareholders. The size and diversity of our operations means we have a broad variety of career opportunities. We recruit only qualified people looking to join a workforce characterized by strong leadership, competent and hard-working staff, and a superior work environment with a focus on career development, great wages and benefits.

　　Summary:

　　Assist in the daily administration and support of commercial construction operations including organization and coordination of workload and project management documentation for one or more project teams. Assist the project Manager with budget analysis, submittals, quality control, tracking, project documentation and record keeping. Applicant able to compile and track Change Order Proposals and Change Orders and O & M manuals, assist with document control which includes creating filing systems, file maintenance, data entry, maintaining certified payrolls and updating various project logs. Other duties as assigned.

　　Responsibilities

　　Essential Functions:

　　Assist in the daily administration and support of commercial construction projects including organization and coordination of project documentation for one or more projects.

　　Knowledge of budgets, purchasing and job cost accounting is required.

　　Assist the Project Manager with submittals, quality control documents, cost tracking, project documentation and record keeping.

　　Applicant to enter & route Purchasing Requisitions for approval.

　　Applicant is able to track Change Order Proposals and Change Orders

　　Prepare, submit, and track Owner Pay Applications

　　Prepare, Execute, and Process Subcontractor Pay Applications

　　Applicant to assemble an O & M manual from vendor/subcontractor supplied product data sheets.

　　Setup and Maintain project invoicing, paper and electronic filing systems, file maintenance, copying, maintaining certified payrolls and updating various project logs.

　　Coordinate and participate in project status meetings, including the ability to take meeting minutes.

　　Collect and prepare weekly timesheets for approval.

　　Applicant to assist Project Team in various tasks such as travel / lodging arrangements and schedule training as required.

　　Other duties as assigned.

　　Knowledge and Critical Skills/Expertise:

　　Knowledge of the construction industry and commonly used construction practices and procedures.

　　Microsoft Office Proficiency (Word, Excel, PowerPoint, and Outlook).

　　Knowledge of construction submittal software (Autodesk, Procore, Primavera Submittal Exchange, etc…)

　　Excellent communication and time-management skills.

　　Organization skills.

　　Strong attention to detail.

　　Computer Literate and competent in the use of Excel spreadsheets, Word and Microsoft Outlook.

　　Punctuality and good attendance is essential.

　　Strong interpersonal and communication skills with the ability to perform in a fast pace environment.

　　Valid Driver's license with good driving record.

　　Knowledge of administrative and clerical procedures and systems such as word processing, managing files and records, designing forms, and other office procedures and terminology.

　　The ability to read and understand information and ideas presented in writing.

　　The ability to communicate information and ideas in writing so others will understand.

　　Providing information to supervisors, co-workers, and subordinates by telephone, in written form, e-mail, or in person.

　　Performing day-to-day administrative tasks such as maintaining information files and document processing.

　　Communicating with people outside the organization, representing the organization to customers, the public, government, and other external sources. This information can be exchanged in person, in writing, or by telephone or e-mail.

　　Developing constructive and cooperative working relationships with others, and maintaining them over time.

　　Qualifications

　　Required Experience:

　　MANDATORY:

　　High school diploma or GED

　　5 or more year’s commercial construction experience in the role of project coordinator.

　　Physical Demands:

　　Position is that of a sedentary nature.

　　Must be able to use standard office equipment.

　　Must be able to lift and carry files weighing up to 10 pounds.

　　Sitting at a computer for long periods of time.

　　Environmental Conditions:

　　Work is in an urban office setting.

　　Non-smoking office.

　　Noise is of a moderate level.

　　May be exposed to heat/cold.

　　PREFERRED:

　　7 years Commercial Construction Industry experience.

　　2-4 year degree in business, accounting or construction management.

　　Alaska Native/Native American Hiring Preference applies

　　Timberline Job cost experience preferred.

　　#L1-WW1

　　#LI-WW1

　　Applicants may be subject to a pre-employment drug & alcohol screening and/or random drug screen, and must follow UIC’s Non-DOT Drug & Alcohol Testing Program requirements. If the position requires, an applicant must pass a pre-employment criminal background history check. All post-secondary education listed on the applicant’s resume/application may be subject to verification.

　　Where driving may be required or where a rental car must be obtained for business travel purposes, applicants must have a valid driver license for this position and will be subject to verification. In addition, the applicant must pass an in-house, online, driving course to be authorized to drive for company purposes.

　　UIC is an equal opportunity employer. We evaluate qualified applicants without regard to race, age, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, and other protected characteristics EOE/AA/M/F/D/V. In furtherance, pursuant to The Alaska Native Claims Settlement Act 43 U.S.C. Sec. 1601 et seq., and federal contractual requirements, UIC and its subsidiaries may legally grant certain preference in employment opportunities to UIC Shareholders and their Descendants, based on the provisions contained within The Alaska Native Claims Settlement Act. Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities. Please view Equal Employment Opportunity Posters provided by OFCCPhere (https://www.dol.gov/agencies/ofccp/posters) .

　　All candidates must apply online at www.uicalaska.com, and submit a completed application for all positions they wish to be considered. Once the employment application has been completed and submitted, any changes to the application after submission may not be reviewed. Please contact a UIC HR Recruiter if you have made a significant change to your application. In accordance with the Americans with Disabilities Act of 1990 (ADA), persons unable to complete an online application should contact UIC Human Resources for assistance (https://uicalaska.com/careers/recruitment/).

　　The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor's legal duty to furnish information. 41 CFR 60-1.35(c)

　　UIC Government Services (UICGS / Bowhead) provides innovative business solutions to federal and commercial customers in the areas of engineering, maintenance services, information technology, program support, logistics/base support, and procurement. Collectively, the fast-growing Bowhead Family of Companies offers a breadth of services which are performed with a focus on quality results. Headquartered in Springfield, VA, we are a fast-growing, multi-million-dollar company recognized as a top Alaska Native Corporation providing services across the Department of Defense and many federal agencies. Bowhead offers competitive benefits including medical, dental, vision, life insurance, accidental death and dismemberment, short/long-term disability, and 401(k) retirement plans as well as a paid time off programs for eligible full-time employees. Eligible part-time employees are able to participate in the 401(k) retirement plans and state or contract required paid time off programs.

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　　Join our Talent Community (https://talentconnect.uicalaska.com/government-services/talentcommunity) to receive updates on new opportunities and future events.

　　ID 2024-19924

　　Category Admin/Office Support

　　Location : Location US-AK-Anchorage

　　Travel Requirement N/A