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Program Assistant (Research)

Program Assistant (Research)-January 2024

New Brunswick

Jan 22, 2026

About Program Assistant (Research)

　　Position Details

　　Position Information

Recruitment/Posting Title	Program Assistant (Research)
Job Category	Staff & Executive - Healthcare - Administrative Services
Department	Epi-Cancer Health Disparity
Overview	Our vision is to be a statewide, national and world leader of scientific discovery, transdisciplinary engagement, translation, patient care and education that improves outcomes for cancer patients and populations. We will accomplish this by conducting innovative basic, clinical and population research and cutting-edge patient-centered care that expands our understanding of the etiology and biology of cancer; facilitates the rapid translation of laboratory-based discoveries into human studies; develops new approaches and interventions for cancer prevention that decrease cancer incidence and mortality; and develops new and better therapies to decrease suffering and mortality from cancer. Curiosity and Discovery, Integrity, Collaboration, Respect and Caring, Perseverance.
Posting Summary	Rutgers, The State University of New Jersey is seeking a Program Assistant (Research) for the Cancer Institute of New Jersey. The primary purpose of the Program Assistant position is to assist the Cancer Institute of New Jersey Cancer Health Equity team with research participant recruitment and data collection. Among other studies, this position will assist with the Personalized Oncology Promoting Equity for Black Lives study (PROPEL). The overarching goal of the study is to compare the efficacy of a relational agent (chatbot) intervention vs. enhanced usual care (EUC) on engagement with genetic education and uptake of genetic testing for hereditary cancer risk among Black cancer survivors.Among the key duties of the position are the following: Screens, consents, and enrolls participants, and ensures the accuracy of data collected from research participants, information transcribed from patient medical records/survey forms and other sources onto study specific case report forms or into electronic data capture systems. Assists with intervention, implementation, and fidelity checks. Ensures protocol compliance per Food and Drug Administration (FDA), National Institutes of Health (NIH), Code of Federal Regulations (CFR), Good Clinical Practice (GCP) guidelines, Office for Human Research Protection (OHRP), Health Insurance Portability and Accountability Act (HIPAA), institutional guidelines and standard operating procedures (SOPs) set forth by Rutgers Cancer Institute of New Jersey and Rutgers Biomedical and Health Sciences (RBHS) and as explicated in study specific procedures. Works with complex computerized records systems and maintains security, confidentiality, and integrity at all times. In collaboration with department leadership, study staff and other research staff, contractors, physicians and/or other health providers, obtain source documents (i.e. medical record documentation) as needed. Submits specialized reports as needed. Maintains research record (e.g. patient consent, eligibility, Case Report Forms (CRF), surveys, participant correspondence, intervention materials, registration confirmation, corresponding source documents, etc.) for all study participants. Under guidance of his/her direct supervisor, performs abstraction of data from source records in human subject charts (i.e., treatments, patient-reported data, clinical exams, laboratory or diagnostic test results, adverse reactions, ARIA, etc.); abstraction of data from publications, or data collection from outside physician offices/contractors. According to protocol guidelines, records all patient data as required onto study specific Case Report Forms or into designed electronic data capture system. Recruits participants according to study protocol. Meets target accrual goals and implements strategies to maintain high retention rates. Uses research databases efficiently to complete assigned tasks. As needed, attends training classes for understanding program. Enters data into the relevant data collection forms and/or databases as per established protocol or project timelines. For protocols, this time should not exceed 10 days after each human subject contact. Responsible for maintaining database and making any required changes. Also responsible for sending, copying, and filing data collection forms. Completes queries regarding data inconsistencies and revises case report forms in compliance with standard operating procedures. Actively participates in ongoing research specific quality assurance activities such as chart audits for protocol compliance. Using study-specific databases and protocols, provides regular reports to the Principal Investigator and supervisor on all studies to which he/she is assigned. Actively participates in study-related meetings and conference calls. May be requested to develop agendas and report on study progress. Communicates effectively with staff and outside agencies, and assists in the promotion of teamwork. Conducts study assessments and/or behavioral/educational interventions with participants, maintaining adherence to protocols. Submits to regular evaluations for intervention quality assurance. Assists with regulatory compliance activities, including IRB, WIRB, OnCore, and NIH progress reports. May perform some basic qualitative and/or quantitative data analysis. Maintains up-to-date knowledge and adheres to policies and procedures set forth by RBHS, Cancer Institute of New Jersey, NIH, Food and Drug Administration, and all relevant regulatory bodies. Understands and adheres to Rutgers' compliance standards as they appear in RBHS's Corporate Compliance Policy, Code of Conduct and Conflict of Interest Policy. Understands, demonstrates, and models the Rutgers Cancer Institute of New Jersey core values. Performs other related duties as assigned. This position is contingent upon grant funding.
Position Status	Full Time
Hours Per Week
Daily Work Shift
Work Arrangement
FLSA	Exempt
Grade	17S
Position Salary
Annual Minimum Salary	48324.000
Annual Mid Range Salary	57507.000
Annual Maximum Salary	67735.000
Standard Hours	37.50
Union Description	HPAE, Local 5094
Payroll Designation	PeopleSoft
Benefits	Rutgers offers a comprehensive benefit program to eligible employees. For details, please go to .
Seniority Unit
Terms of Appointment	Staff - 12 month
Position Pension Eligibility	ABP

　　Qualifications

Minimum Education and Experience	Bachelor's Degree in a relevant science or related field (e.g. Public Health, Biology, Psychology, etc.) required. Applicants may substitute additional related experience such as laboratory, clinical or medical experience for the education requirements.
Certifications/Licenses
Required Knowledge, Skills, and Abilities	Must be dependable, flexible, and people-oriented. The ideal candidate will be detail-oriented, have excellent organizational, critical thinking skills, problem solving skills and interpersonal skills, hold self -accountable to high standards of professional excellence, be able to maximize resources and be efficient, seek and accept personal and professional responsibility and growth on a continued basis. Effective oral and written communication skills. Must be computer literate with proficiency and working knowledge of database and reporting tools such as Microsoft Word, Excel, Access, and PowerPoint. English fluency required.
Preferred Qualifications	Prior experience in human subject research preferred. Background working with cancer patients and survivors, and behavioral intervention research studies highly desirable. Spanish fluency highly desired. Prior experience working in a wet lab and proficiency with REDCap desirable.
Equipment Utilized
Physical Demands and Work Environment	Standing, sitting, walking, talking and hearing. No special vision requirements. Lifting up to 25 lbs. Light physical activity possible.
Special Conditions	Must adjust hours to meet demands. Must be able to work weekend evenings and Saturdays as needed (within the usual workweek).

　　Posting Details

Posting Number	24ST0168
Posting Open Date	01/24/2024
Special Instructions to Applicants
Regional Campus	Rutgers Biomedical and Health Sciences (RBHS)
Home Location Campus	Rutgers University - New Brunswick
City	New Brunswick
State	NJ
Location Details

　　Pre-employment Screenings All offers of employment are contingent upon successful completion of all pre-employment screenings.

　　Immunization Requirements Under Policy 60.1.35 , Rutgers University requires all prospective employees to provide proof that they are vaccinated against COVID-19 prior to commencement of employment, unless the University has granted the individual a medical or religious exemption. Rutgers University may require certain prospective employees to receive an updated (bivalent) vaccine dose. Under Policy 100.3.1 , if employment will commence during Flu Season, Rutgers University may require certain prospective employees to provide proof that they are vaccinated against Seasonal Influenza for the current Flu Season, unless the University has granted the individual a medical or religious exemption. Additional infection control and safety policies may apply. Prospective employees should speak with their hiring manager to determine which policies apply to the role or position for which they are applying. Failure to provide proof of vaccination for any required vaccines or obtain a medical or religious exemption from the University will result in rescission of a candidate's offer of employment or disciplinary action up to and including termination.

　　Affirmative Action/Equal Employment Opportunity Statement It is university policy to provide equal employment opportunity to all its employees and applicants for employment regardless of their race, creed, color, national origin, age, ancestry, nationality, marital or domestic partnership or civil union status, sex, p regnancy, gender identity or expression, disability status, liability for military service, protected veteran status, affectional or sexual orientation, atypical cellular or blood trait, genetic information (including the refusal to submit to genetic testing), or any other category protected by law. As an institution, we value diversity of background and opinion, and prohibit discrimination or harassment on the basis of any legally protected class in the areas of hiring, recruitment, promotion, transfer, demotion, training, compensation, pay, fringe benefits, layoff, termination or any other terms and conditions of employment. For additional information please see the Non-Discrimination Statement at the following web address:

　　It is university policy to provide equal employment opportunity to all its employees and applicants for employment regardless of their race, creed, color, national origin, age, ancestry, nationality, marital or domestic partnership or civil union status, sex, p regnancy, gender identity or expression, disability status, liability for military service, protected veteran status, affectional or sexual orientation, atypical cellular or blood trait, genetic information (including the refusal to submit to genetic testing), or any other category protected by law. As an institution, we value diversity of background and opinion, and prohibit discrimination or harassment on the basis of any legally protected class in the areas of hiring, recruitment, promotion, transfer, demotion, training, compensation, pay, fringe benefits, layoff, termination or any other terms and conditions of employment. For additional information please see the Non-Discrimination Statement at the following web address: http://uhr.rutgers.edu/non-discrimination-statement

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