Program Assistant - MHA017- Mon - Fri 10AM - 6PM

　　Job Details

　　Job Location

　　Elmont - Elmont, NY

　　Education Level

　　High School

　　Salary Range

　　$50,000.00 - $50,000.00 Salary/year

　　Job Description

　　Under direct supervision, performs diversified routine clerical duties including typing, proofreading, filing, compiling/verifying/posting data, coding, performing basic arithmetic calculations, and generating reports in support of a program.

　　Essential Duties

　　Types a variety of routine program correspondence (e.g., letters, memoranda, forms, grants, bills, applications, reports), ensuring correct spelling, punctuation, and grammar.

　　Receives, screens, takes messages, or routes incoming telephone calls. Responds to routine questions regarding the program.

　　Schedules appointments and maintains calendar.

　　Receives, reads, sorts, and distributes, for example, incoming mail, phone messages, paychecks, metro cards. Logs and maintains accurate records of distributed materials. Prioritizes mail, taking notice of required actions and due dates. Prepares outgoing mail for delivery.

　　Sets up, organizes, and/or maintains computerized and physical alphabetical, numerical, and/or chronological files used by program staff. Controls confidentiality of files, as necessary.

　　Sends and receives faxes; make copies and performs other routine clerical duties.

　　Resolves routine problems; refers other matters to appropriate staff.

　　Attends designated meetings; takes and accurately transcribes minutes and forwards to supervisor.

　　Monitors inventory levels of office supplies; prepares requisitions; places approved orders; receives and stocks supplies.

　　Collects and verifies data; keys data from a variety of source documents to update and maintain program files and records. Generates routine computerized reports.

　　Maintains working environment in a safe and orderly manner.

　　Follows program and crisis intervention protocols, as needed.

　　Performs other related duties, as assigned.

　　Job Qualifications

　　H.S. Diploma or GED, demonstrated ability to type 40 wpm accurately, and a working knowledge of computers, Microsoft Office suite, and general office equipment (e.g., fax, copier, PC, printer, telephone systems).

　　Basic arithmetic skills. Exhibits good oral, written, and interpersonal skills. Knowledge of the program and its procedures.

　　Ability to maintain a high level of confidentiality. Attendance at the following required training sessions: CPI, CPR, First Aid, and OMH approved orientation and training.