Summary

　　The Police Records Specialist supports the Police Records Lead at the Ames Research Center (ARC). Duties include but not limited to; maintaining police records, assists management and training with clerical work, stores and distributes a variety of reports, records and other documents; and performs related work as required.

　　Responsibilities

　　Ensures confidentiality of information is maintained according to applicable laws, rules, regulations and administrative orders; determines proper authority of callers and release criminal record information to law enforcement and other government agencies.

　　Maintains records and files of citations, warrants, arrests, crime cases and related police records.

　　Assembles and prepares traffic and criminal reports for charging.

　　Reviews documents for errors or omissions and refers to appropriate issuing officers for correction.

　　Gathers various police reports, such as crime incident, arrest, and stolen/recovered vehicle reports and other police, security and dispatch related documents; determines completeness and accuracy of data contained in relation to data entry system requirements and obtains missing or corrected data from appropriate sources to ensure quality control.

　　Retrieves and makes copies of accident, crime and arrest reports; responds to requests for copies of police reports in accordance with established Agency, Federal, State policies and procedures for processing and dissemination.

　　Receives, interprets and processes subpoenas received from court or attorneys in accord with State codes and department policy.

　　Seals and purges records in compliance with court orders and federal statutes.

　　Receives non-emergency calls from citizens; distributes documents and teletypes to appropriate staff.

　　Codes, verifies, enters and retrieves law enforcement data in local, state and federal law enforcement automated systems according to specified procedures and regulations.

　　Updates revised data in database systems as cases progress.

　　Codes and enters data from police records and reports; prepares periodic statistical reports for management review.

　　Attends to a variety of office administrative details such as ordering supplies, arranging for the repair of equipment, transmitting information and keeping reference materials up to date.

　　Provides clerical support for operations section management and training manager.

　　Types correspondence, reports, forms and other police, security and dispatch documents from drafts, notes, dictated tapes or brief instructions; proofread and check typed and other materials for accuracy, completeness, compliance with departmental policies, and correct English usage, including grammar, punctuation and spelling.

　　May handle and process photographic evidence.

　　Identify resource needs.

　　Provide input and technical assistance to management.

　　Provide input including equipment, material and supply needs.

　　Perform a variety of recordkeeping, filing, indexing, and other general clerical work.

　　Maintain a variety of logs relating to public safety activities.

　　Other duties as assigned

　　Qualifications

　　Must be a U.S. citizen.

　　Must have the ability to obtain a government secret clearance.

　　Must be able to pass a thorough background check.

　　Must have a high school diploma, associates degree preferred.

　　Must be able to work in a high stress/multi-task environment; along with flexible hours, work overtime, on weekends and holidays due to mission requirements.

　　Must be able to work in a no smoking environment as mandated by the U.S. Government.

　　Must have 3+ years’ experience in an office environment

　　Must possess and maintain a valid driver’s license.

　　Chenega Corporation and family of companies is an EOE.

　　Equal Opportunity Employer/Veterans/Disabled

　　Native preference under PL 93-638.

　　We participate in the E-Verify Employment Verification Program