**[ JOB SUMMARY:[ This position coordinates the departments administrative functions, including providing support to the Public Works Director and to department divisions, and coordinates the departments permitting operations.

　　[MAJOR DUTIES: [Provides administrative support to the Public Works Director; coordinates and assists with special projects. Provides support to the Planning Division and to the City Engineer. Provides support for the operations of the Planning Division. Tracks and compiles department payroll on a weekly basis. Reconciles monthly credit card statements; maintains receipts and compiles spreadsheet with general ledger account number for each transaction. Performs personnel and payroll support functions. Assists in the preparation of annual budgets; prepares and issues purchase orders and maintains records of expenditures. Prepares bid documents, advertisements, and specifications. Orders departmental office supplies, forms, and materials; maintains inventory of supplies. Collects, sorts, distributes, and processes mail. Coordinates the permit approval process, including approvals from all required parties. Receives, evaluates, processes, and logs permit requests; issues building, electrical, plumbing, mechanical, gas, swimming pool, moving, sign, and other permits. Ensures that contractors are properly licensed by appropriate state boards to perform permitted work and that contractors have appropriate business license to do business in the city. Collects and manages related funds for permit and other fees; balances daily cash record against record of permits and payments; prepares weekly deposits. Receives, monitors, and assigns or schedules inspection requests. Establishes and maintains permit and inspection files. Answers telephone and greets visitors; provides information and assistance to contractors, homeowners, business owners, and the general public. Complies, generates, produces, and distributes reports. Creates and updates permit application forms. Processes record requests; researches and copies related files. Issues certificates of occupancy for completed structures. Maintains subdivision plats and addresses. Assists with building condemnations. Performs related duties.]{arial="" narrow",sans-serif"=""}]{arial="" narrow",sans-serif"=""}]{arial="" narrow",sans-serif"=""}]{arial="" narrow",sans-serif"=""}**