Description Robert Half is looking for Payroll Specialist for a client in the western suburbs. The Payroll Specialist processes all aspects related to paying employees within the organization for multiple federal employer identification numbers (FEINs). This role is responsible for reviewing time sheets, addressing discrepancies, reviewing benefits, multi-state tax filings, tax registration process, and tax withholdings for new hires, calculating unused vacation accruals for separating employees, and for entering periodic and annual increases including calculating retroactive wages.

　　This role is responsible for maintaining the payroll system and processing paychecks according to schedule. Duties will include consolidating timesheet information and entering data into payroll databases, calculating paycheck amounts and distributing funds to employee accounts.

　　The Payroll Specialist reports to the VP Payroll Manager.

　　CORE RESPONSIBILITIES:

　　Demonstrates highest standards of personal and professional integrity, adheres to company’s policies and procedures, and complies with applicable laws, government rules and regulations.

　　Review accuracy of the biweekly timesheets for every employee. Address and resolve issues and questions regarding payroll from employees and superiors.

　　Reconcile approved hours from timesheets with calculated pay checks in the Ceridian Dayforce payroll system.

　　Generate and reconcile biweekly payroll totals with the payroll GL file and provide accounting with required supporting payroll documents.

　　Assist Payroll manager by responding to state and local tax notices.

　　Manage payroll tax reconciliation including quarterly tax filings and retroactive unemployment tax rate changes.

　　Receive approval from upper management for periodic bonuses, commissions, or other supplemental wages as required.

　　Prepare scheduled reports for upper management, finance department etc. upon request

　　Prepare monthly invoices for intercompany Fund Billing and add new users to the Fund Timesheet portal.

　　Assuring all changes made to employee’s records meet compliance requirements for approvals, and that approved change forms are filed timely for auditor reviews

　　Other duties as assigned.

　　Successful Payroll Specialist will have the following

　　This position requires a High school diploma and previous payroll experience. An Associate Degree in Business Administration is preferred.

　　This position requires at least 5 years of prior payroll experience.

　　1-2 years of Multi-State payroll experience

　　1-2 years of Multi-State tax filing experience.

　　Intermediate skills in Microsoft Word, Excel, Outlook are required for this position.

　　Reliable and trustworthy with attention to confidentiality.

　　Outstanding organizational ability with great attention to detail.

　　Excellent written and oral communication skills.

　　Intermediate knowledge of Dayforce Ceridian payroll system, and Dayforce Ceridian Reporting.

　　If interested, please contact Brian Keating at 331-264-5688. Requirements Dayforce, Ceridian, Multi-state Payroll, Payroll - Over 500 Employees, Microsoft Excel

　　Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

　　Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more.

　　All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

　　© 2024 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking “Apply Now,” you’re agreeing to Robert Half’s Terms of Use (https:///www.roberthalf.com/us/en/terms) .