Payroll Specialist JobID: 3646

　　Position Type:

　　Secretarial/ Payroll

　　Date Posted:

　　1/19/2024

　　Location:

　　Central Education Office

　　Date Available:

　　March, 2024

　　Closing Date:

　　Until Filled

　　SOUTHEAST POLK COMMUNITY SCHOOL DISTRICTJob Description

　　Title: Payroll SpecialistHours: 7:30am-4:00pm M-FLocation: District Office

　　Qualifications:

　　Minimum of a 2-year degree (Associates Degree) preferred.

　　Experience and advanced training in payroll, data entry, and generally accepted accounting principles, payroll guidelines and procedures.

　　Proficient in the application and use of personal computers, 10 key adding machine and relevant software programs.

　　Ability to maintain an efficient and effective records system.

　　Advanced clerical skills.

　　Neat and accurate record keeping; detail oriented.

　　Knowledge of tax, IPERS, Social Security, etc., guidelines and capable of filing reports.

　　Ability to work and communicate well with others.

　　Positive, productive, dependable, flexible, and team oriented.

　　Ability to keep confidentialities.

　　Ability to make decisions within guidelines provided.

　　Physical at date of hire.

　　Knowledge Word, Excel, and timeclock systems.

　　On-line governmental reporting and school background in payroll.

　　Ability to work independently.

　　Reports to: Payroll Administrator & Controller Job Goal: To accurately, and in a timely fashion, process and distribute payroll and associated information in accordance with generally accepted accounting principles and procedures, thus supporting Southeast Polk's mission to be an innovative, educational organization committed to providing learning experiences of superior quality which enable ALL students to successfully meet challenges now and in the future. Performance Responsibilities:

　　Gather and organize payroll data.

　　Collaborate with Personnel/Human Resources to ensure accuracy of employee lists, pay and benefits.

　　Maintain updated awareness of information affecting payroll matters in negotiated agreements and administrative schedules.

　　Keep current with all mandated changes.

　　Process, reconcile, and distribute regular and extra payroll runs.

　　Process, reconcile, and distribute employee benefits and withholdings.

　　Process direct deposits/payroll checks.

　　Process payroll void checks, garnishments, child support orders, Flex benefits, TSA’s, etc.

　　Process verifications of employment.

　　Process periodic payroll reports and spreadsheets.

　　Maintain payroll records and files.

　　Verify W2 data, reconcile, prepare and distribute W-2’s.

　　Meet deadlines (payrolls, state and federal reports, publications, etc.).

　　Provide assistance, backup, and support in the business department.

　　Assist with correspondence.

　　Provide an appropriate role model for the district.

　　Maintain confidentiality on sensitive information.

　　Other duties as assigned.

　　Terms of Employment: 1. Twelve Month Employment 2. Hours: 8 hours. Hours to work are 7:30 a.m. to 4:00 p.m. Hours can vary as needed. Must be willing to work hours necessary to meet payroll and governmental deadlines. 3. Salary as determined by Board of Education. Evaluation: Performance of this job will be evaluated in accordance with provisions of the Board's policy on Evaluation of Classified Personnel. Disclaimer:The statements of this job description are intended to describe the general nature and level of work being performed by individuals assigned to this job. They are not intended to be an exhaustive list of all responsibilities, duties, and skills required of personnel in this position. These statements are not intended to limit or in any way modify the right of any supervisor to assign, direct, and control the work of employees under his or her supervision.

　　It is the policy of the Southeast Polk Community School District not to illegally discriminate on the basis of race, color, national origin, sex, disability, religion, creed, age (for employment), marital status (for programs), sexual orientation, gender identity and socioeconomic status (for programs) in its educational programs and its employment practices. If you have questions or a grievance related to this policy please contact, Joseph M. Horton, Associate Superintendent, Affirmative Action Coordinator, Equity Coordinator and Title IX Coordinator, Southeast Polk District Office, 407 8th St SE, Altoona, IA 50009, (515) 967-4294, [email protected]. Inquiries or grievances may also be directed to the Iowa Civil Rights Commission, Des Moines, IA, 50319-0201, (515) 281-4121; or the Director of the Region VII Office of Civil Rights, U.S. Department of Education, John C. Kluczynski Federal Building, 230 S. Dearborn St., 37th Floor, Chicago, IL 60604.