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　　Position Title: Operations Support Specialist II

　　Department: Purchasing/DOC

　　Reports to: Purchasing Coordinator

　　Created: November 20, 2017

　　Last Revised: December 18, 2019

　　Category: Non-Exempt

　　Pay Grade: 10

　　Position Summary:

　　Provides administrative support for the activities of purchasing,municipal utilities and public works. Respects

　　confidentiality of department activities and ensures that the integrityof the department information is maintained.

　　Tasks:

　　Prepares correspondence, memos, reports, minutes, documents, orders andstatistical data such as charts, tables

　　and graphs from written, typed, or verbal instructions

　　Assists with procurement of goods, services and supplies for all Citydepartments

　　Reviews purchase specifications; obtains, analyzes, compares, andprepares requests for quotations and

　　invitations for bid

　　Sets-up and maintains office files, records, and indices using computerapplications that include use of electronic

　　mail, word processing, spreadsheets, and special data bases

　　Posts information to records where judgment must be exercised in theselection of data

　　Prepares special and periodic reports that involve compiling data from anumber of sources

　　Takes and prepares minutes of meetings

　　Administer work order process including tracking work progress andpreparing miscellaneous invoices

　　Maintains control files of matters in progress to monitor and expeditetheir completion

　　Coordinates time, place and participant arrangements for meetings; ormaintains appointment calendars

　　Archive and retrieve documents including contracts and reports

　　Assist in preparing and monitoring annual budgets

　　Administer department travel authorization and reimbursement process

　　Orders supplies and maintains supply inventories

　　May lead seasonal/temporary employees, or Department of Correctionsworkers

　　Provides courteous, high quality service to members of the public bypersonally responding to requests for

　　service or appropriate referral

　　May occasionally operate a forklift

　　Deals with the public in a manner that positively promotes the image ofthe City and handles complaints tactfully

　　All employees of the City of Winfield are subject to immediate calloutwhen an emergency, disaster or breach of

　　homeland security occurs. Such call to respond and assist may involvethose activities to his/her regular job

　　responsibilities and incorporate other non-job-related duties asnecessary and required of an employee. An

　　employees response to these matters may require the working of unusual,long hours over an extended period

　　of time with infrequent breaks or rest periods

　　This job description in no way states or implies that these are the onlyduties to be performed by this employee.

　　He or she will be required to follow any other instructions and toperform any other duties requested by his or

　　her supervisor.

　　Skills:

　　Active Listening - Giving full attention to what other people aresaying, taking time to understand the points being

　　made, asking questions as appropriate, and not interrupting atinappropriate times

　　Reading Comprehension - Understanding written sentences and paragraphsin work related documents

　　Time Management - Managing one\'s own time and the time of others

　　Writing - Communicating effectively in writing as appropriate for theneeds of the audience

　　Speaking - Talking to others to convey information effectively

　　Social Perceptiveness - Being aware of others\' reactions andunderstanding why they react as they do

　　Critical Thinking - Using logic and reasoning to identify the strengthsand weaknesses of alternative solutions,

　　conclusions or approaches to problems

　　Active Learning - Understanding the implications of new informat ion forboth current and future problem-solving

　　and decision-making

　　Coordination - Adjusting actions in relation to others\' actions

　　Service Orientation - Actively looking for ways to help people

　　Attributes:

　　Oral Comprehension - The ability to listen to and understand informationand ideas presented through spoken

　　words and sentences

　　Oral Expression - The ability to communicate information and ideas inspeaking so others will understand

　　Written Comprehension - The ability to read and understand informationand ideas presented in writing

　　Speech Recognition - The ability to identify and understand the speechof another person

　　Speech Clarity - The ability to speak clearly so others can understandyou

　　Information Ordering - The ability to arrange things or actions in acertain order or pattern according to a specific

　　rule or set of rules (e