Nova Pioneer is looking for a superstar Operations Associate to ensure the smooth running of everyday process and provide logistical and administrative support to our Midrand campus . We are looking for a meticulous and self-driven individual who is excited about working in a fast-paced environment.

　　ABOUT THE ROLE

　　The Operations Associate will be responsible for Operational and Facilities management at our Midrand campus. The Associate will ensure that support services such as security, water, and electricity supply; maintenance of buildings and grounds; procurement of resources; and management of third-party vendors to the school are provided in an efficient and effective manner so that the school is well-equipped to meet the learning and social needs of our students as well as the professional needs of our teams.

　　The Operations Associate will report to the Head of School / Associate Dean of Operations

　　Your responsibilities include:

　　In partnership with the School Leader and the Dean of Operations, the Ops Associate will be support in a broad range of operational needs, including but not limited to:

　　Operational and Facilities support at our campus.. 

　　Support services such as security, water, and electricity supply; maintenance of buildings and grounds; procurement of resources; and management of third-party vendors to the school are provided in an efficient and effective manner so that the school is well-equipped to meet the learning and social needs of our students as well as the professional needs of our teams. 

　　Serve as the go-to person when it comes to running the campus, including resource management, cleanliness, maintenance & repairs, facilities management, and utilities

　　Support third-party vendors (e.g., aftercare, uniform suppliers, extramural suppliers, etc.) including keeping minutes of all meetings and records of agreements reached

　　Inspect the building and other structures to determine functional systems and detect malfunctions in need of repair 

　　Support procurement of and oversee regular audit of school’s academic resources (e.g., textbooks) 

　　Support systems for organising student data and ensure school is compliant with government and Nova Pioneer expectations

　　Create and project-manage maintenance (planned and unplanned) in line with budget 

　　Support the organisation of events on campus (e.g. Parent Meetings, Open Days and Sports Days), including staffing, logistics, and catering needs 

　　Procure materials and build relationships with suppliers to ensure schools have the necessary materials to deliver high-quality results

　　Work with different teams across the network to forecast needs and acquire supplies, equipment and/or machinery necessary to ensure efficient operations and to manage delivery times and expectations 

　　Produce regular and ad hoc reports and analysis of activities and programmes, and perform general office administrative and clerical duties, including reconciling payments hand receipts to various parties on time 

　　Supervise Facilities staff members to ensure quality delivery of services within the expected time 

　　Ensure that the required IT support is provided 

　　Manage and be responsible for Health & Safety at the school 

　　Occasionally work weekend/after hours as needed

　　ABOUT YOU

　　Required qualifications:

　　You have a minimum of 3 years working experience in an Operations/Facilities or similar role

　　Project management experience in a professional or school- based environment 

　　A Technical Qualification is beneficial for this role 

　　Competencies and character:

　　You pay attention to detail and work with high accuracy

　　You are a thoughtful planner with ability to multi-task, take initiative, prioritise effectively, and deliver for multiple stakeholders according to tight deadlines

　　You are results-driven, you, move fast and take ownership of your work

　　You are a great communicator. You are able to provide a clear and effective written communication (email and letters) and verbal communication.

　　You are a proactive, flexible, and creative problem-solver. You have an ability to identify, analyze, and recommend solutions to problems

　　You are computer literate and proficient in email, document, and spreadsheet use (Project Management skills would be an added benefit)

　　You have strong administrative skills

　　You are open to giving and receiving feedback - you are excited about a culture of “Always Growing”

　　You enjoy working with and collaborating with others

　　Your own reliable vehicle

　　HOW TO APPLY

　　Does working at Nova Pioneer excite you? If so, then apply now!

　　To apply, please complete the form on the right-hand side of this page. We cannot process applications that are emailed to us.

　　Please note: Where a copy of your resume is required, copying and pasting from a formatted document e.g. Microsoft Word may not result in the formatting transferring correctly to the final resume. You are encouraged to attach your resume in Microsoft Word® or PDF format to protect formatting.

　　Applications will be reviewed on an ongoing basis until the right candidate is identified. Only qualified candidates will be invited for interviews.

　　WORKING AT NOVA PIONEER

　　Nova Pioneer is a place where our people experience tremendous growth, fast! We invest heavily in the growth of our people because it leads to greater mastery in both us and our students. “Novaneers” work harder and work longer hours than at most schools but as a result, the growth they experience is extraordinary. We offer consistent and ongoing professional development and provide clear career pathways that ensure that our people are always achieving their personal and professional best.

　　Nova Pioneer has a highly energetic, entrepreneurial environment where our people get to bring their creative and innovative ideas to life. We look for people who are flexible and who are able to adapt and respond quickly to adversity with a positive, can-do attitude (there are no problems, only solutions!). We welcome challenges and roll with the punches because it makes us, and our students, better. There is no problem too big for us! We work hard but we also have a lot of fun together. We bring infectious energy and enthusiasm to everything we do because joy fuels the hardest work and learning. Read more about our culture principles here (http://novapioneer.com/kenya/learning/our-culture/) .

　　Please Note:

　　Nova Pioneer may appoint and/or expire the posting of this advertisement at their own discretion.

　　If you have not been contacted within 30 days of the closing date of this advertisement please consider your application as unsuccessful. 

　　Nova Pioneer, in line with the POPIA (Protection of Personal Information Act) will attempt to ensure the confidentiality of all applicants for this role. All reasonable measurements will be in place to protect personal information but it will be used for recruitment and employment purposes. By submitting your application with Nova Pioneer, you are recognising and accepting this disclaimer. 

　　Nova Pioneer will never request an application fee from candidates. If you are contacted with a request to pay a fee from someone claiming to be a Nova Pioneer Talent or Recruitment representative, please do not pay them and report it to us immediately on [email protected] or [email protected].

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