administrative assistant.

　　jacksonville , florida

　　posted 3 days ago

　　job details

　　summary

　　$39,999 - $40,000 per year

　　permanent

　　high school

　　category office and administrative support occupations

　　referenceAB_4451022

　　job details

　　Join Our Team as an Exceptional Office Administrator in Sunny Jacksonville, FL!

　　Are you ready to be the backbone of a dynamic advertising firm in the heart of Jacksonville? We're on the lookout for a talented Administrator who thrives in a fast-paced environment and loves to make things happen. If you're organized, proactive, and have a knack for creating a positive work atmosphere, we want you on our team!

　　What You Bring:

　　Organizational Wizardry: Your ability to keep things in order is unparalleled.

　　People Person: You're the friendly face that everyone loves, making visitors feel welcome and employees feel valued.

　　Proactive Approach: Anticipate needs before they arise – you're a problem-solver by nature.

　　Recruitment Know-How: Stay ahead of the game with the latest hiring trends and best practices.

　　Adaptability: Thrive in a dynamic environment where each day brings new challenges and opportunities.

　　Qualifications That Set You Apart:

　　Tech Savvy: Proficient in the Microsoft Office Suite, with the ability to navigate its tools effortlessly.

　　Communication Pro: Excellent verbal and written skills to ensure seamless interactions with our team and clients.

　　Master of Multitasking: Juggling multiple tasks is your forte – be it managing schedules, handling correspondence, or overseeing various responsibilities simultaneously.

　　Organization Maestro: Highly organized and detail-oriented, you keep everything in check and ensure nothing falls through the cracks.

　　Initiative-Taker: You don't wait for instructions; you anticipate needs and take charge.

　　Number Cruncher Extraordinaire: QuickBooks experience is a must, coupled with a solid understanding of accounting principles.

　　Office Guru: With at least 5 years of experience in office/administrative support and/or management, you're a seasoned professional who knows the ins and outs.

　　HR Whiz: Previous exposure to HR duties is essential – your expertise will contribute to our team's success.

　　If you're ready to bring your proficiency, experience, and can-do attitude to our dynamic workplace, we want to hear from you! Join us and be a key player in our journey to success.

　　salary: $39,999 - $40,000 per year

　　shift: First

　　work hours: 8:30 AM - 5:30 PM

　　education: High School

　　Responsibilities

　　Manages office operations, including payroll preparation, correspondence control, and filing system design.

　　Defines procedures for record retention, protection, retrieval, transfer, and disposal.

　　Keeps management informed of team members' milestones, anniversaries, and birth dates.

　　Tracks and schedules annual reviews.

　　Handles recruitment, new hire orientations, and employee training.

　　Stays updated on hiring best practices and labor laws.

　　Maintains employee records and updates the Employee Handbook.

　　Administers employee benefits and schedules vendor meetings for sign-ups when needed.

　　Conducts monthly training sessions for team members on company processes, products, and HIPAA procedures.

　　Acts as the company receptionist.

　　Manages day-to-day bookkeeping using QuickBooks and acts as a backup to the Bookkeeper.

　　Welcomes visitors, assists clients, and runs errands as needed.

　　Organizes monthly team events and ensures proper supplies and logistics.

　　Skills

　　Microsoft Office

　　QuickBooks

　　Answering Phones

　　Business Office

　　Oral Communication

　　Handling Confidential Information

　　Front Desk

　　Human Resources

　　Administrative Duties

　　Maintaining Calendars

　　Organization

　　Problem Solving

　　Written Communication

　　Business operations

　　Qualifications

　　Years of experience: 4 years

　　Experience level: Experienced

　　Randstad is a world leader in matching great people with great companies. Our experienced agents will listen carefully to your employment needs and then work diligently to match your skills and qualifications to the right job and company. Whether you're looking for temporary, temporary-to-permanent or permanent opportunities, no one works harder for you than Randstad.

　　Equal Opportunity Employer: Race, Color, Religion, Sex, Sexual Orientation, Gender Identity, National Origin, Age, Genetic Information, Disability, Protected Veteran Status, or any other legally protected group status.

　　At Randstad, we welcome people of all abilities and want to ensure that our hiring and interview process meets the needs of all applicants. If you require a reasonable accommodation to make your application or interview experience a great one, please contact [email protected].

　　Pay offered to a successful candidate will be based on several factors including the candidate's education, work experience, work location, specific job duties, certifications, etc. In addition, Randstad offers a comprehensive benefits package, including health, an incentive and recognition program, and 401K contribution (all benefits are based on eligibility).

　　Applications accepted on ongoing basis until filled.

　　get in touch

　　we are here to help you with your questions.

　　MM

　　meaghan mccahill

　　[email protected]