Working Title: Office & Administrative Specialist

　　Job Class: Office and Administrative Specialist

　　Agency: Health Department

　　Who May Apply : Open to all bidders of MDH and all qualified job seekers simultaneously. Bidders will be accepted through 01/29/2024.

　　Date Posted : 01/23/2024

　　Closing Date : 01/29/2024

　　Hiring Agency/Seniority Unit : Health Department / Health-AFSCME

　　Division/Unit : Health Protection / IDEPC CASS Admin Unit Staff

　　Work Shift/Work Hours : Day Shift / 8 a.m. - 4:30 p.m.

　　Days of Work : Monday - Friday

　　Travel Required : No

　　Salary Range: $18.28 - $23.95 / hourly; $38,168 - $50,007 / annually

　　Classified Status : Classified

　　Bargaining Unit/Union : 206 - Clerical/AFSCME

　　Work Area : IDEPC CASS Admin Unit Staff

　　FLSA Status : Nonexempt

　　Telework Eligible : No

　　Designated in Connect 700 Program for Applicants with Disabilities (https://mn.gov/mmb/careers/diverse-workforce/people-with-disabilities/connect700/) : Yes

　　Make a difference in the lives of Minnesotans.

　　The work you’ll do is more than just a job. Join the talented, engaged and inclusive workforce dedicated to creating a better Minnesota.

　　The Office & Administrative Specialist will provide administrative and technical support to the Infectious Disease Epidemiology, Prevention and Control Division.

　　Primary Job Duties:

　　Providing reception and customer service support

　　Managing the receptionist database

　　Assisting with scanning and mailings

　　Assist with administrative tasks/projects as requested

　　Minimum Qualifications

　　The following experience must clearly be demonstrated on the applicant‘s resume/application to be considered for this position:

　　Data entry skills sufficient to create database records and update entries in a timely manner.

　　Database management sufficient to enter and retrieve data.

　　Customer service skills sufficient to provide prompt, courteous and accurate information to a variety of customers over the phone, in person and via email.

　　Communication skills sufficient to understand and be understood during interactions with others.

　　Communication skills sufficient to communicate effectively with internal and external customers.

　　Communication skills sufficient to explain policies, procedures and regulations so that others understand the information they are being given.

　　Preferred Qualifications

　　Medical terminology sufficient to draft related documents and correspondence with accuracy and maintain records.

　　Database management sufficient to develop tables and manipulate, retrieve, and analyze data.

　　Database management sufficient to develop and maintain databases.

　　Physical Requirements

　　Ability to work in a seated position for extended periods of time.

　　Additional Requirements

　　This position does not require a driver‘s license, but the incumbent will be responsible for reporting to the Freeman Building for work. The selected candidate will be required to successfully pass a background check and reference check.

　　AN EQUAL OPPORTUNITY EMPLOYER

　　Minnesota State Colleges and Universities is an Equal Opportunity employer/educator committed to the principles of diversity. We prohibit discrimination against qualified individuals based on their race, sex, color, creed, religion, age, national origin, disability, protected veteran status, marital status, status with regard to public assistance, sexual orientation, gender identity, gender expression, or membership in a local commission as defined by law. As an affirmative action employer, we actively seek and encourage applications from women, minorities, persons with disabilities, and individuals with protected veteran status.

　　Reasonable accommodations will be made to all qualified applicants with disabilities. If you are an individual with a disability who needs assistance or cannot access the online job application system, please contact the job information line at 651-259-3637 or email [email protected] . Please indicate what assistance is needed.