Manager - GSA Facilities Maintenance

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　　Manager - GSA Facilities Maintenance

　　Salary

　　$101,760.24 - $142,478.30 Annually

　　Location

　　Ventura, CA

　　Job Type

　　Full-Time Regular

　　Job Number

　　0771GSA-23AA (LLF)

　　Department

　　General Services Agency

　　Opening Date

　　12/28/2023

　　Closing Date

　　Continuous

　　Description

　　Benefits

　　Questions

　　Description

　　WHAT WE OFFER

　　The County of Ventura offers an attractive compensation and benefits package. Aside from our base salary range, an employee within this position will also be eligible for the following:

　　A general salary increase 3.5% effective December 23, 2024.

　　Educational Incentive - An educational incentive of 2.5% for completion of an associate degree, 3.5% for completion of a bachelor's degree, OR 5% for completion of a graduate degree, applicable to classifications that do NOT require a degree for qualifying.

　　Annual Leave Redemption/Accrual: The option to cash out up to 100 hours out of 208 total accrued Annual Leave hours per year. A candidate selected for this position will earn 208 hours per year increasing to 288 hours after 5 years of service.

　　Deferred Compensation: Section 457 Plan and/or 401(k) Shared Savings Plan with up to a 3% match on your 401(k) contributions.

　　Health Plans: You are afforded a flexible credit allowance of up to $23,530 annually for purchasing medical, dental, and/or vision insurance from a group of authorized plans.

　　Flexible Spending Accounts: Pre-tax benefit towards eligible medical, dental, and vision care expenses.

　　Pension Plan: Participation in the County's defined benefit plan which has reciprocity with CalPERS.

　　Holidays: 12 paid days per year which includes a scheduled floating holiday.

　　THE AGENCY

　　The General Services Agency (GSA) is made up of Fleet Services, Facilities, Procurement, Special Services, Security and Business Support, and the Parks Department and is responsible for a broad spectrum of services to all the County departments and agencies. It requires a very diverse workforce to accomplish the GSA mission of contributing to the quality of life in Ventura County by partnering with their customers to provide expertise and cost-effective service delivery, and foster the preservation of natural resources.

　　THE POSITION

　　Under general direction of the Principal Engineer, the Manager - GSA Facilities Maintenance position, plans, organizes, supervises, and administers the activities of large-scale building and equipment maintenance and repair of County facilities, including detention facilities, and related.

　　The ideal candidate will have a comprehensive knowledge of, and good judgment regarding: principles of leadership, supervision and management in a building maintenance setting; all aspects of large commercial, industrial or government facility building systems; and associated corrective and preventive maintenance, infrastructure upgrades, contract management, energy conservation, sustainability and safety. The candidate will possess outstanding communication and customer service skills, the demonstrated ability to lead, direct, and train subordinate staff; a Bachelor's degree in a related field, seven (7) years of experience in maintaining large buildings in a campus environment and five (5) years of experience supervising trades and/or maintenance personnel.

　　PAYROLL TITLE

　　Manager - Facilities Maintenance

　　DEPARTMENT/AGENCY

　　General Services Agency, Maintenance

　　The eligible list established from this recruitment may be used to fill current and future Regular (including Temporary and Fixed Term), Intermittent, and Extra Help vacancies. There is currently one (1) Regular, Full-Time vacancy in the General Services Agency.

　　Manager - Facilities Maintenance is a Management/Confidential classification and is not eligible for overtime compensation.

　　Examples Of Duties

　　D uties may include, but are not limited to, the following:

　　Plans, organizes, coordinates, and manages the activities of administrative technical and operations staff within the division, including all aspects of division personnel matters and development;

　　Develops and implements plans to accomplish the division, Agency and County Strategic goals and objectives;

　　Resolves facility maintenance problems, evaluates, prioritizes and coordinates the repair or replacement of equipment; works closely with other County Agencies and Departments to prioritize and schedule work;

　　Creates a working environment conductive to maintaining good employee morale; maintains professional and courteous relationships with staff, peers, management, customers, and suppliers; assists and encourages the professional development and advancement of subordinate staff;

　　Analyzes and prepares annual budgets and ensures expenditures are controlled and monitored;

　　Identifies and implements energy conservation measures and green initiatives pertinent to assignment;

　　Develops maintenance plans for all facilities and equipment, implements, administers, and monitors preventative maintenance program to ensure uninterrupted operation of County facilities, including ensuring servicing of, and routine testing of elevators and emergency power generators and compliance with APCD permits;

　　Interviews, selects, assigns and trains staff and regularly evaluates job performance;

　　Maintains customer contracts, identifies customer needs/expectations and changes in customer priorities, ensures high customer service standards are met;

　　Ensures a safe working environment for County employees and the public;

　　Establishes and manages service contacts;

　　Represent the County at meetings and serves on committees as needed;

　　Uses Building Maintenance software to schedule work, allocate costs, analyze work order information, design effective work processes, monitor performance, and recommend process improvements;

　　Performs other related duties as required.

　　Typical Qualifications

　　These are entrance requirements to the examination process and assure neither continuance in the process nor placement on an eligible list.

　　EDUCATION, TRAINING, AND EXPERIENCE

　　Progressively responsible management experience which has led to the acquisition of the knowledge, skills, and abilities.

　　The required knowledge, skills, and abilities may also be obtained by completion of an Associate's degree or equivalent from a two-year college or technical school with an emphasis in a field related to the assignment; AND five (5) years of related experience, three (3) of which must have included supervisory managerial experience. Additional years of experience may be substituted for education on a year-for-year basis.

　　NECESSARY SPECIAL REQUIREMENTS

　　Experience supervising trades and maintenance personnel.

　　Obtain and maintain background clearance from the Ventura County Sheriff's Office and/or Ventura County Probation Agency.

　　Certification as a Facility Management Professional (FMP) within one (1) year from date of hire.

　　Excellent written communication skills must be demonstrated in the completion of the employment application and supplemental questionnaire.

　　Five (5) years facilities management experience in large commercial, industrial, or government facility.

　　Contract and Vendor Management experience, including, bidding, cost/price analysis, quality assurance, and problem resolution.

　　Considerable knowledge of continuous and process improvement techniques.

　　Experience in long-term facilities planning and budgeting.

　　Some knowledge, experience, training and education in sustainability practices and energy conservation.

　　Experience overseeing safety programs.

　　Possession of a valid California driver license.

　　DESIRED

　　Bachelor's degree in engineering, facilities management or a related field, and supervisory and management coursework.

　　KNOWLEDGE, SKILLS, AND ABILITIES

　　Extensive knowledge of customer service, process improvement techniques; principles, methods, materials, equipment, practices; safety principles and practices; work methods, principals and techniques in areas related to building and facility maintenance; supervisory and management practices, discipline; training and performance evaluation techniques; principles and techniques of budgetary preparation and analysis, fiscal management;

　　Considerable knowledge of sustainability issues; legal requirements pertaining to building and facility maintenance and personnel.

　　Skilled in customer service techniques; process improvement techniques; troubleshooting; s upervision and management of personnel; analyzing, planning and report writing.

　　Ability to plan, organize, lead, develop programs; comply with safety requirements; identify and analyze operational and administrative problems and implement necessary procedural changes; collect and analyze data to establish/identify needs, evaluate program effectiveness, draw logical conclusions and make appropriate recommendations; make decisions, use independent judgment; utilize office automation equipment and software; communicate effectively verbally and in writing; anticipate consequence of decisions; determine the appropriate course of action in emergencies; evaluate equipment and systems, write reports to recommend modification, enhancement and/or replacement; prioritize work assignments; perform routine arithmetical calculations; recognize electrical or mechanical problems and facility repairs; read manufacturer information and mechanical diagrams; read, interpret and work from technical documents; follow oral or written directions; work independently with a minimum of direction; work well with others; recognize and respect limit of authority.

　　Recruitment Process

　　FINAL FILING DATE

　　This is a continuous recruitment and may close at any time; therefore apply as soon as possible if you are interested in it. Your application must be received by County of Ventura Human Resources in Ventura, California, no later than 5:00 p.m. on the closing date.

　　To apply online, please refer to our website at www.ventura.org/jobs . If you prefer to fill out a paper application form, please call (805) 654-5129 for application materials and submit them to County of Ventura Human Resources, 800 South Victoria Avenue, L-1970, Ventura, CA 93009.

　　Note to Applicants: It is essential that you complete all sections of your application and supplemental questionnaire thoroughly and accurately to demonstrate your qualifications. A resume and/or other related documents may be attached to supplement the information in your application; however, it/they may not be submitted in lieu of the application

　　NOTE TO TRANSFER CANDIDATES

　　If presently permanently employed in another "merit" or "civil service" public agency/entity in the same or substantively similar position as is advertised, and if appointed to that position by successful performance in a "merit" or "civil service" style examination, then appointment by "Lateral Transfer" may be possible. If interested, please click here (http://vcportal.ventura.org/CEO/HR/docs/Lateral_Transfer.pdf) (Download PDF reader) (https://get.adobe.com/reader/) (download PDF reader) (https://get.adobe.com/reader/) for additional information.

　　SUPPLEMENTAL QUESTIONNAIRE - qualifying

　　All applicants are required to complete and submit the questionnaire for this examination AT THE TIME OF FILING. The questionnaire may be used throughout the exam process to assist in determining each applicant's qualifications and acceptability for the position.

　　APPLICATION EVALUATION - qualifying

　　All applications will be reviewed to determine whether or not the stated requirements are met. Those individuals meeting the stated requirements will be invited to continue to the next step in the screening and selection process.

　　TRAINING & EXPERIENCE EVALUATION: A Training and Experience Evaluation (T&E) is a structured evaluation of the job application materials submitted by a candidate, including the written responses to the supplemental questionnaire. The T&E is NOT a determination of whether the candidate meets the stated requirements; rather, the T&E is one method for determining who are the better qualified among those who have shown that they meet the stated requirements. In a T&E, applications are either scored or rank ordered according to criteria that most closely meet the business needs of the department. Candidates are typically scored/ranked in relation to one another; consequently, when the pool of candidates is exceptionally strong, many qualified candidates may receive a score or rank which is moderate or even low resulting in them not being advanced in the process.

　　NOTE: The selection process will likely consist of an Oral Exam, which may be preceded or replaced with the score from a Training and Experience Evaluation (T&E), contingent upon the size and quality of the candidate pool. In a typical T&E, your training and experience are evaluated in relation to the background, experience and factors identified for successful job performance during a job analysis. For this reason, it is recommended that your application materials clearly show your relevant background and specialized knowledge, skills, and abilities. It is also highly recommended that the supplemental questions within the application are completed with care and diligence.

　　ORAL EXAMINATION - 100%: A job-related Oral Examination will be conducted to evaluate and compare participating candidates' knowledge, skills, and abilities in relation to those factors which job analysis has determined to be essential for successful performance of the job. Candidates must earn a score of seventy percent (70%) or higher to qualify for placement on the eligible list.

　　ELIGIBLE LIST

　　If there are three (3) or fewer qualified applicants, an examination will not be conducted. Instead, a score of seventy percent (70%) will be assigned to each application, and each applicant will be placed on the eligible list.

　　Candidates successfully completing the exam process may be placed on an eligible list for a period of one (1) year.

　　BACKGROUND INVESTIGATION

　　The selected candidate may be subject to a thorough pre-employment, post offer background investigation which may include inquiry into past employment, education, criminal background information, and driving record. Candidates for the position of Manager - GSA Facilities Maintenance will need to participate in a detailed background investigation by the Sheriff's and/or Probation Department.

　　EQUAL EMPLOYMENT OPPORTUNITY

　　The County of Ventura is an equal opportunity employer to all, regardless of age, ancestry, color, disability (mental and physical), exercising the right to family care and medical leave, gender, gender expression, gender identity, genetic information, marital status, medical condition, military or veteran status, national origin, political affiliation, race, religious creed, sex (includes pregnancy, childbirth, breastfeeding, and related medical conditions), and sexual orientation.

　　For further information about this recruitment, please contact Lucy Fernandez by e-mail at [email protected] or by telephone at (805) 654-3943.

　　YOUR BENEFITS AS A COUNTY OF VENTURA EMPLOYEE

　　MANAGEMENT

　　To learn more about Benefits, Retirement, and the Memorandum of Agreement (MOA), see links below.

　　Benefits website (https://hr.ventura.org/benefits) or you may call (805) 654-2570.

　　Retirement FAQ's (https://vcportal.ventura.org/CEO/benefits/docs/RETIREMENT%20-%20FAQs.pdf)

　　Memorandum of Agreement

　　Union Codes: MB3, MB4, MS, MT, MCC, MU

　　01

　　Do you possess, or can you obtain prior to appointment, and maintain a valid California driver license?

　　Yes

　　No

　　02

　　If selected for this position, I agree to provide the information needed for the Ventura County Sheriff Department and/or Probation Department to conduct a background investigation. I understand I must receive Sheriff and/or Probation clearance and maintain such clearance as a condition of employment.

　　Yes

　　No

　　03

　　If selected for this position, I agree I am either currently certified as a Facility Management Professional (FMP), or will obtain such certification within one (1) year from date of hire, as a condition of employment.

　　Yes

　　No

　　04

　　Describe your work experience supervising trades and other maintenance personnel in a large commercial, industrial or government facility. Include in your answer all the following items: A) The name(s) of the employer(s) where you obtained the experience. B) The number of years of supervisory experience. C) The total number of employees supervised. D) Job titles or classifications of subordinates. E.) Whether you were responsible for conducting performance evaluations and/or issuing corrective action. Employer(s) where you obtained the experience must be included in the previous work experience section to be considered qualifying. If you do not have this experience, type "No experience."

　　05

　　Describe your experience managing large, multi-building complex. Include in your answers all the following items: A) Number of years' experience and the facility type (e.g. commercial, industrial, government facility, etc.). B) List your responsibilities. Employer(s) where you obtained the experience must be included in the previous work experience section to be considered qualifying. If you do not have experience in this area, type "No experience."

　　06

　　Describe you experience in long-term planning and budgeting for building and facilities maintenance. Include in your answer the amount of the budget(s) and the position(s) where you obtained the experience. Employers where you obtained such experience must be included in the job duties portion of the application in order to be qualifying If you do not have this type of experience, please type "no experience."

　　07

　　Describe your experience overseeing a safety programs. Employers where you obtained such experience must be included in the job duties portion of the application in order to be qualifying. If you do not have this type of experience, please type "no experience."

　　08

　　Describe your experience and training in sustainability practices and energy conservation. Employers where you obtained this experience must be listed in the job duties of the application in order to be qualifying. If you do not have this experience or training, please type "No Experience."

　　09

　　Describe your experience involving building and equipment maintenance contract management. Employer(s) where you obtained the experience must be included in the previous work experience section to be considered qualifying. If you do not have this kind of experience, please type "No Experience."

　　10

　　Describe any experience you have with Process Improvement and/or Lean Six Sigma. What improvements have you successfully implemented and what were the savings (direct or indirect)? Employers where you obtained this experience must be listed in the job duties section of your application to be qualifying. If you do not have this kind of experience please type "No Experience."

　　Required Question

　　Agency

　　Ventura County

　　Address

　　800 S. Victoria Avenue LOC. #1970 Ventura, California, 93009

　　Phone

　　(805) 654-5129

　　Website

　　http://hr.ventura.org

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