Legal Office Administrator 1, Office of General Counsel

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Legal Office Administrator 1, Office of General Counsel

Salary

$50,836.00 - $77,321.00 Annually

Location

Dauphin County, PA

Job Type

Non-Civil Service Permanent Full-time

Job Number

N-2024-92284

Department

Department of Transportation

Division

TR Chf Cnsl

Opening Date

08/23/2024

Closing Date

8/27/2024 11:59 PM Eastern

Job Code

07071

Position Number

00105037

Union

Non Union

Bargaining Unit

A3

Pay Group

ST06

Bureau / Division Code

00082200

Bureau / Division

TR Office of Chief Counsel

Worksite Address

400 North Street

Worksite Address

9th Floor

City

Harrisburg, Pennsylvania

Zip Code

17120

Contact Name

Kelly Phillips; Megan Adams

Contact Phone

717.705.1277

Contact Email

[email protected]; [email protected]

Description

Benefits

Questions

THE POSITION

Are you skilled in communication, decision-making, and problem-solving? The Department of Transportation (DOT) seeks a Legal Office Administrator 1 to offer administrative and legal assistance to the attorneys in the Office of Chief Counsel, General Law Division. If you are diligent and eager to ensure that contracts are negotiated, drafted, and reviewed in compliance with PennDOT and Office of General Counsel (OGC) standards, we encourage you to apply today for this exciting and fulfilling opportunity to become part of our committed professional team!

DESCRIPTION OF WORK

In this position, you will be responsible for acquiring a comprehensive understanding of Commonwealth contract policies and evaluating current contracts to ensure adherence to these policies for effective administration and compliance. You will oversee the execution of contract agreements and act as the main contact and intermediary between Office of Chief Counsel (OCC) attorneys and both internal and external clients throughout the entire contract lifecycle. A key aspect of your role will involve formulating policies and procedures for contract processing, including internal review mechanisms. You will also identify and address inefficiencies in operational practices related to contract negotiation, execution, and maintenance, providing formal written recommendations and implementing approved changes to enhance efficiency. Additionally, you will establish, revise, and enforce procedures for the storage of contract documentation, manage files, and ensure proper record retention. You will maintain the OCC's electronic contract tracking database and create checklists, flowcharts, and other resources to facilitate contract development and processing.

Interested in learning more? Additional details regarding this position can be found in the position description (https://careers.employment.pa.gov/pd/PD_NEOGOV.asp?p=00105037) .

Work Schedule and Additional Information:

Full-time employment

Work hours are 8:00 AM to 4:00 PM, Monday - Friday, with 30-minute lunch.

Telework: You may have the opportunity to work from home (telework) part-time, up to 2 days per week after completion of training period. In order to telework, you must have a securely configured high-speed internet connection and work from an approved location inside Pennsylvania. If you are unable to telework, you will have the option to report to the headquarters office in Harrisburg.

Salary: In some cases, the starting salary may be non-negotiable.

You will receive further communication regarding this position via email. Check your email, including spam/junk folders, for these notices.

REQUIRED EXPERIENCE, TRAINING ELIGIBILITY

QUALIFICATIONS

Minimum Experience and Training Requirements:

Two years of varied office management or staff work within a public or private legal office.

Additional Requirements:

You must possess good interpersonal skills, including active listening, communication, collaboration, and problem-solving.

You must be able to perform essential job functions.

How to Apply:

You must attach a cover letter and resume to your application for review by the hiring manager. However, the information contained therein will not be considered for the purposes of determining your eligibility for the position. Information to support your eligibility for the position must be provided on the application (i.e., relevant, detailed experience/education).

If you are claiming education in your answers to the supplemental application questions, you must attach a copy of your college transcripts for your claim to be accepted toward meeting the minimum requirements. Unofficial transcripts are acceptable.

Your application must be submitted by the posting closing date. Late applications and other required materials will not be accepted.

Failure to comply with the above application requirements may eliminate you from consideration for this position.

Veterans:

Pennsylvania law (51 Pa. C.S. §7103) provides employment preference for qualified veterans for appointment to many state and local government jobs. To learn more about employment preferences for veterans, go to www.employment.pa.gov/Additional%20Info/Pages/default.aspx and click the Veterans’ Preference tab or contact us at [email protected] .

Telecommunications Relay Service (TRS):

711 (hearing and speech disabilities or other individuals).

If you are contacted for an interview and need accommodations due to a disability, please discuss your request for accommodations with the interviewer in advance of your interview date.

The Commonwealth is an equal employment opportunity employer and is committed to a diverse workforce. The Commonwealth values inclusion as we seek to recruit, develop, and retain the most qualified people to serve the citizens of Pennsylvania. The Commonwealth does not discriminate on the basis of race, color, religious creed, ancestry, union membership, age, gender, sexual orientation, gender identity or expression, national origin, AIDS or HIV status, disability, or any other categories protected by applicable federal or state law. All diverse candidates are encouraged to apply.

Learn more about our Total Rewards by watching this shortvideo (https://www.youtube.com/embed/HtcSRnndflc?rel=0) !

Health Wellness

We offer multiple health plans so our employees can choose what works best for themselves and their families. Our comprehensive benefits package includes health coverage, vision, dental, and wellness programs.*

Compensation Financial Planning

We invest in our employees by providing competitive wages and encouraging financial wellness by offering multiple ways to save money and ensure peace of mind including multiple retirement and investment plan options.

Work/Life Balance

We know there’s more to life than just work! Our generous paid leave benefits include paid vacation, paid sick leave, eight weeks of paid parental leave, military leave, and paid time off for most major U.S. holidays, as well as flexible work schedules and work-from-home opportunities.*

Values and Culture

We believe in the work we do and provide continual opportunities for our employees to grow and contribute to the greater good. As one of the largest employers in the state, we provide opportunities for internal mobility, professional development, and the opportunity to give back by participating in workplace charitable giving.

Employee Perks

Sometimes, it is the little “extras” that make a big difference. Our employees receive special employee-only discounts and rates on a variety of services and memberships.

For more information on all of these Total Rewards benefits, please visitwww.employment.pa.gov and click on the benefits box.

*Eligibility rules apply.

01

Do you possess two or more years of full-time varied office management or staff work within a public or private legal office?

Yes

No

02

If you are claiming experience in the above question, please list the employer(s) where you gained this experience in the text box below. The employer(s) and a description of the experience must also be included in the appropriate sections of your application if you would like the experience to be considered in the eligibility decision. If you claimed you do not have experience, type N/A in the text box below.

Required Question

Agency

Commonwealth of Pennsylvania

Address

613 North Street

Harrisburg, Pennsylvania, 17120

Website

http://www.employment.pa.gov