Human Resources Coordinator

　　Job Number: 63571

　　Group: Magna Mechatronics, Mirrors & Lighting

　　Division: Dortec - Newmarket

　　Job Type: Permanent/Regular

　　Location:

　　Newmarket, ONTARIO, CA, L3X 2S2

　　Work Style: On-Site

　　About us

　　We see a future where everyone can live and move without limitations. That’s why we are developing technologies, systems and concepts that make vehicles safer and cleaner, while serving our communities, the planet and, above all, people.

　　Forward. For all.

　　Group Summary

　　The Mechatronics, Mirrors and Lighting group specializes in automotive technologies that are driving the future of mobility. Combining a deep systems knowledge to develop unique vehicle access experiences, intelligent visions systems and advanced automotive lighting technologies, MML's expertise light the path to innovation, safety and styling.

　　About the Role

　　Come join the Magna Team at Dortec Industries! We are looking for a new Human Resources Coordinator to join our dynamic team of HR Professionals. This role will provide day-to-day administrative support to the Human Resources Team and be the first point of contact for employee inquiries.

　　Your Responsibilities

　　• First point of contact for employee inquiries, redirecting to senior team members as required

　　• Responsible for providing administrative support to the Human Resources Department

　　• Assist with the planning of social events and complete administrative activities for social initiatives (preparing letters, gift cards, sorting and distributing of company gifts)

　　• Provide administrative support for the Health, Safety and Environmental Specialist

　　• Update and maintain Dortec communication boards, MagnaNow, MyLife App, and Health, Safety and Environmental communication areas. Ensure all communication is up-to-date, consistent and presented in a manner that supports the Dortec and Magna branding.

　　• Create communication postings, posters, etc as required

　　• Maintain Forms area to ensure all up to date forms are accessible and available to employees

　　• Maintain physical employee files through regular filing

　　• Maintain 5S of the Human Resources Department to ensure the space is well organized

　　• Assist with Monthly Employee Communication Meetings (such as scheduling, and completing meeting minutes)

　　• Assist with the administrative functions of Magna’s Service Award Program through sorting and distributing gifts, yearbooks and creating service certificates

　　• Assist with the administrative functions of Magna’s Retirement Program

　　• Ensure all job descriptions are updated and signed off by employees on a bi-annual basis

　　• Ensure all hourly performance reviews are completed through the HRIS

　　• Assist in updating of Human Resources documents on the document control system

　　• Assist in Time and Attendance auditing for bi-weekly payroll

　　• Assist in Pay Adjustments

　　• Coordinate corporate Travel as required

　　• Act as an advisor to employees regarding the Short Term Absence process as well as complete employer documents and conduct follow-up communication with employees, the benefits provider, supervisors and HR as required

　　• Update and maintain employee records within the HRIS (Workday) – i.e processing pay changes, updating contact information etc

　　• Call employees as requested by their supervisor to notify them of work shortages, vacation approvals etc

　　• Ensure shop floor visibility and coverage for all shifts as required

　　• Ensure excellent customer service both internally and externally at all times

　　• Promote positive Employee Relations and assist with responsibilities such as updating company policies, procedures and responding to employee inquiries in a timely manner

　　• Maintains a professional customer service-oriented manner and supports the corporate image as per Company and Departmental objectives and policies.

　　• Assist HR team through recruitment activities (i.e posting jobs, screening candidates, administering written assessments)

　　Who we are looking for

　　We are looking for someone who is looking to start their career in Human Resources, willing to learn and has a talent for keeping things organized! The ideal candidate will possess great organizational skills, be willing and able to perform various administrative duties, and is excited to begin their career in Human Resources!

　　Your preferred qualifications

　　• Post-Secondary Education in Human Resources Management, or equivalent

　　• Experience working in the automotive industry or the manufacturing industry an asset

　　• Working towards CHRP designation an asset

　　• Excellence organization skills

　　• Working knowledge of all current Employment Legislation (ESA, OHSA, AODA)

　　• Ability to work in a fast-paced environment

　　• Computer literate with experience in Microsoft Office (Word, Excel, Powerpoint)

　　• Previous experience with Time and Attendance an asset

　　• Previous experience with an HRIS an asset

　　• Demonstrated ability to handle difficult personalities

　　• Excellent communication skills

　　Accommodations for disabilities in relation to the job selection process are available upon request.

　　Candidates will be required to complete a Criminal Records Check and, if deemed necessary, a Credit Check as part of the candidate selection process.

　　#LI-NM1

　　What we offer

　　At Magna, you can expect an engaging and dynamic environment where you can help to develop industry-leading automotive technologies. We invest in our employees, providing them with the support and resources they need to succeed. As a member of our global team, you can expect exciting, varied responsibilities as well as a wide range of development prospects. Because we believe that your career path should be as unique as you are.

　　Site Benefits

　　Located close to picturesque, historical downtown Newmarket.

　　Close to Hwy 400 and 404 to make easy commutes!

　　Awareness. Unity. Empowerment.

　　At Magna, we believe that a diverse workforce is critical to our success. That’s why we are proud to be an equal opportunity employer. We hire on the basis of experience and qualifications, and in consideration of job requirements, regardless of, in particular, color, ancestry, religion, gender, origin, sexual orientation, age, citizenship, marital status, disability or gender identity. Magna takes the privacy of your personal information seriously. We discourage you from sending applications via email to comply with GDPR requirements and your local Data Privacy Law.