Req #: 230339

　　Department: HOUSING & FOOD SERVICES

　　Job Location Detail: This position is eligible for up to two days of remote work per week.

　　Posting Date: 01/22/2024

　　Closing Info: Closes On 02/05/2024

　　Salary: $3,727 - $4,985 per month

　　Shift: First Shift

　　Notes: As a UW employee, you will enjoy generous benefits and work/life programs. For a complete description of our benefits for this position, please visit our website, click here. (https://hr.uw.edu/benefits/wp-content/uploads/sites/3/2018/02/benefits-summary-classified-staff-greater-than-half-time-20220908_a11y.pdf)

　　HR OPERATIONS ASSISTANT

　　Thank you for considering Housing & Food Services at the University of Washington, Seattle.

　　Housing & Food Services (HFS) provides on-campus housing to over 10,000 student residents and operates over 40 dining and café locations that serve the entire campus community. To successfully accomplish this, we employ over 1,200 students, classified and professional staff members who work throughout HFS, providing residential and dining services to the campus. As reflected in our mission statement— working together to enhance student life —teamwork and service to our students and customers are at the heart of our business.

　　At the University of Washington, diversity is integral to excellence. We value and honor diverse experiences and perspectives, strive to create welcoming and respectful learning environments, and promote access, opportunity, and justice for all. In Housing & Food Services, our DEI statement reads:

　　HFS will become an organization that prioritizes inclusive workplace communities, centered on belonging and opportunity for all staff. All HFS staff must accept responsibility to identify and interrupt biases, privilege, barriers, and power dynamics. We challenge ourselves to engage in open dialogue, active listening, and empathic learning.

　　Should you wish to learn more about our commitment to diversity, equity, and inclusion at UW Housing & Food Services, please reference this link Diversity, Equity, and Inclusion Statement Training (https://rise.articulate.com/share/Rvbm5rUb5hsucH1MFwIlEmC1xhyJOtye#/) .

　　POSITION PURPOSE The HR Operations Assistant (payroll title: Human Resource Assistant Senior) serves as an administrative resource for staff and provides technical support in executing compensation, classification, recruitment, and related human resources functions.

　　DESCRIPTION OF DUTIES

　　Maintain the employee personnel files

　　Execute the annual Essential Employee notifications

　　Maintain the probation and trial service evaluation process, reporting non-compliance

　　Maintain supplies and office equipment

　　Schedule meetings for the Director and HR Managers

　　Utilize retention standards to maintain records

　　Provide backup to the HFS Reception Desk

　　Maintain organizational charts to ensure they are updated as changes occur

　　Prepare correspondence for signature by Director, HR Managers, and Executive Director

　　Assist in the annual evaluation process through filing, tracking and reporting

　　Advise managers and executives on policies and procedures

　　Monitor leaves of absence and provide guidance to employees and managers on FMLA/PFML provisions

　　Maintain position description library

　　Assist recruitment process by scheduling interviews, screening applications, and marketing and outreach

　　Prepare hiring and offer letters

　　Participate in presentations, and departmental training

　　Manage and track compliance for training completion

　　Support the student employment program by providing guidance and direction to HR Student Assistants

　　ProCard reconciliation

　　Manage and track HR activities and business processes in Workday, such as position changes,terminations, and compensation changes POSITION DIMENSIONS The HR Operations Assistant must possess and maintain working knowledge of the functions and supporting policies and procedures related to Human Resources.The HR Operations Assistant has a great deal of direct contact with employees who are in the midst of life-changing events and must maintain rapport and confidentiality to serve responsively. MINIMUM QUALIFICATIONS Four years of office experience including two years of increasingly responsible experience in a human resource or related setting OR equivalent education/experience.Experience that demonstrates:

　　Excellent writing, editing, and oral communication skills

　　Success explaining complex policies and procedures

　　Intermediate-level competency in Microsoft Office applications, including Word, Excel, Outlook, Visio, SharePoint, and PowerPoint

　　Effective communication and working relationships with a diverse audience Equivalent education and/or experience may substitute for minimum requirements. DESIRED QUALIFICATIONS

　　Experience with Family Medical Leave Act, Americans with Disabilities Act, Labor and Industry issues, and complex scheduling.

　　Working knowledge of UWHires, Workday, SharePoint.

　　Values Diversity: Engages all kinds of people equitably; supports equal and fair treatment and opportunity for all; fosters a climate of inclusion, where diverse thoughts are freely shared and integrated.

　　Personal Learning and Development: Is personally committed to continuously improving themselves; recognizes the need to change personal, interpersonal behavior, actively seeks feedback. CONDITIONS OF EMPLOYMENT

　　A satisfactory outcome from the employment reference check processes and education verification. ______________________

　　University of Washington is an affirmative action and equal opportunity employer. All qualified applicants will receive consideration for employment without regard to, among other things, race, religion, color, national origin, sexual orientation, gender identity, sex, age, protected veteran or disabled status, or genetic information.