The Association Administrator will provide administrative direction, management, and coordination for Association operations including assisting the Executive Director with delegated administrative, human resource, and business operations of Cornell Cooperative Extension of Delaware County.

　　As a member of the Association leadership team, help establish and recommend policies and procedures for legal and efficient Association operation. Collaborate with Executive Director on high-level administrative tasks related to personnel, facilities, grants and contracts, Board of Directors, business, reports, and Cooperative Extension Administration directives as required.

　　Serve as local finance & human resources connection to the Shared Business Network for Cornell Cooperative Extension in the Central Leatherstocking Region (SBN).

　　This position will work closely with the SBN Finance and Human Resources contacts to ensure that functional area best practice recommendations are implemented in accordance with established methods and timeframes.

　　Required Qualifications:

　　Bachelor’s degree in Business, Finance, Human Resources, or related field or Equivalent Education. Associate’s Degree plus 2 years transferrable program/functional experience may substitute.

　　Experience relevant to the role of the position.

　　Grant development and management experience.

　　Ability to clearly communicate (speak, read and write proficiently) in English.

　　Ability and willingness to work with diverse audiences and maintain cultural sensitivity.

　　Ability to transport/move supplies and equipment, climb stairs with or without reasonable accommodation.

　　Proficiency with windows-based software including use of the internet and Microsoft Office Suite including Outlook, Word, PowerPoint, Access, Publisher, and Excel.

　　Ability to communicate effectively, clearly, and tactfully through verbal, written and electronic methods.

　　Ability and willingness to work with a high degree of integrity, accuracy, organization, sound professional judgment, and the ability to handle confidential, sensitive information.

　　Ability to organize, manage, and prioritize multiple tasks, deadlines, requirements, and priorities to complete work in a timely manner and within established deadlines.

　　Ability to follow oral and written instructions and assume responsibility with general guidelines and direction.

　　Ability to effectively participate in professional team efforts.

　　Ability to relate effectively to co-workers, advisors, community and professional leaders.

　　Ability to meet travel requirements associated with this position.

　　Ability to work flexible hours which may include evenings and/or weekends, as appropriate.

　　Preferred Qualifications:

　　Master’s Degree in Business, Human Resources, or related field.

　　High level knowledge and background in finance, human resources, or business administration.

　　Knowledge of the organization, operation, philosophy, and objectives of Cooperative Extension and its programs at County, State and Federal levels.

　　Grant development and management experience.

　　Current/Active Notary Public License or willingness to obtain Notary Public License.

　　Position Responsibilities & Essential Functions

　　Administrative Direction – 30%

　　With high initiative and discretion, plan for delegated and assigned administrative, financial, and human resource functions for the Association.

　　Assist staff with planning and development of grants and contracts.

　　Financial Direction

　　Support the Executive Director to strategically plan for overall Association expenses and purchasing.

　　Provide high-level input in development of Association annual operating budget.

　　Assist Executive Director and program staff to plan for and develop grants and contract budgets as needed.

　　Human Resource Direction

　　Support the Executive Director to anticipate and plan for overall Association staffing needs with assistance from program staff.

　　Collaborate with the Executive Director to develop a comprehensive training and supervision program.

　　Collaborate with the Executive Director to develop Association Human Resource policies and procedures.

　　Plan for Civil Rights/Affirmative Action and Sexual Harassment training for staff and Board of Directors annually.

　　Administrative Management – 35%

　　With high initiative and discretion, guide the delegated and assigned administrative, financial, and human resource functions for the Association.

　　Assist with guiding the administration of the overall Associations business and staffing needs.

　　Manage and provide oversight to the annual inventory process.

　　Solve problems and resolve conflicts that arise in the operation of the Association, utilizing appropriate policies and procedures.

　　Manage the implementation of the standard operating policies, under the direct supervision of the Executive Director.

　　Support the Executive Director and Supervisors in the investigation process of accidents on the job, if requested.

　　Provide input into the management of the facility by serving as the safety officer.

　　Financial Management

　　Work with Executive Director and SBN Finance Lead to manage and monitor budgets, expenditures, and revenues.

　　Ensure Association adherence to all applicable internal and external regulations.

　　Ensure payments are processed accurately and timely.

　　Ensure timely payment of the Cornell operating statement by ordering ACH transfer by the deadline date.

　　Monitor county, state, and federal appropriations, as well as grants.

　　Assist with managing grants and contracts to include submission process, review, and follow-up.

　　Human Resources Management

　　Collaborate with the Executive Director to interpret and enforce Human Resource policies and procedures ensuring consistent application in line with requirements established by the Board of Directors, Cornell Cooperative Extension, state or federal law.

　　Counsel employees on Human Resource policy and procedures as necessary. Serve as the local employee relations point of contact.

　　Serve as payroll contact for association. Ensure non-exempt staff timecards are reviewed and approved by established deadlines.

　　Ensure HR transactions including but not limited to hire, promotion, separation, family medical leave, extended medical leave, etc. are processed in a timely manner as necessary.

　　Ensure Association leave accruals and records are maintained in accordance with established policy and procedures.

　　Assist Executive Director, Supervisors and SBN Lead HR Manager with development and updating of position descriptions.

　　Ensure that each employee completes mandatory annual trainings, including but not limited to sexual harassment training and Title VI civil rights training.

　　Ensure that all required civil rights and employment information is posted clearly in the office.

　　Provide direct supervision to assigned staff. Provide continuous feedback, coaching and performance management including conducting annual performance reviews for assigned staff.

　　Administrative Coordination/Operation – 30%

　　With substantial initiative and discretion, perform a moderate amount of highly complex tasks to support the administration of the Association as well as the delegated and assigned administrative, financial, and human resource functions for the Association.

　　Coordinate the compilation and authentication of necessary documentation for audits, accreditation, and compliance reviews.

　　Occasionally assist Executive Director with high-level and confidential document and communication preparation.

　　Maintain a high level of confidentiality in all position responsibilities.

　　Complete special reports and projects as appropriate.

　　Maintain Association’s files including confidential organization materials.

　　Prepare, maintain, and distribute documents including Human Resource Policy Manual, Standard Operating Procedures, and other items as necessary.

　　Submit required reports to Cornell University and/or Cooperative Extension Administration as necessary.

　　Effectively maintain strong relationships within, and external to, the Association.

　　Maintain a high level of confidentiality in all position responsibilities.

　　Transport self, and/or program materials and resources necessary for performing position responsibilities.

　　Effectively maintain existing professional relationships with other agencies, organizations, vendors, and businesses.

　　Finance Coordination

　　Complete accounting computer operations using Acumatica software.

　　Create and maintain spreadsheets for grants and budget planning purposes.

　　Prepare necessary reports in Acumatica.

　　Prepare and submit accurate expense reports, mileage reports, receipts/supporting documentation, and/or vouchers in a timely manner per established policy and procedures.

　　Under the guidance of the Executive Director serve as the coordinator for association vehicles for repairs and inspections.

　　Compare copies of expenses to accounting reports for accuracy; make any necessary corrections.

　　Prepare back-up documentation by budget category; reconcile budget categories accordingly.

　　Enter vouchers and invoices into Acumatica.

　　Communicate with granting agencies regarding vouchers and payments.

　　Follow up on unpaid receivables and payables.

　　Board of Director and Committee Support:

　　Communicate with Board of Directors and committees to provide financial reports and information.

　　Update and prepare resources and materials for board of director meetings and committees under guidance and oversight from Executive Director and/or Board President.

　　Update and prepare resources for annual board orientation under guidance and oversight from Executive Director and/or Board President.

　　Human Resource Operations:

　　Serve as the Association Human Resources representative.

　　Serve as Right to Know, American Disabilities Act, and Affirmative Action and Diversity Plan representative and provide guidance and assistance to staff to ensure compliance.

　　Act as liaison between the Association and CCE administration’s HR team, SBN Lead HR Manager, and HR One Consulting, Inc.

　　Coordinate and implement payroll procedures, best practices, and training for employees and supervisors as needed.

　　May assist with implementing affirmative action/EEO compliant hiring procedures to include position advertisements, position announcements, supporting search committee chairs, assist with conducting background/DMV screenings, and maintenance of search files, etc. in order to meet the Association and system requirements.

　　Prepare and transmit HR/Personnel transaction forms for processing into Workday.

　　Maintain personnel files per established procedures and protocol, including records retention, to follow all state and federal laws, and Cornell Cooperative Extension and University policies and procedures.

　　Coordinate and implement on-boarding for new hires including completion and filing of Form I-9, providing orientation and benefits guidance in compliance with established policies and procedures.

　　Assist staff in resolving benefit questions and/or defer to SBN Lead HR Manager, Cornell University Benefit Services or Cornell Cooperative Extension Administration for additional resources or assistance.

　　Assist Supervisors with coordination and preparation of performance reviews.

　　Professional Improvement – 5%

　　In cooperation with Supervisor and/or Executive Director, jointly develop and pursue a professional development plan as a means to increase competencies relative to position accountabilities and to address changes and Association priorities.

　　Participate in all required orientation, training, and/or in-service meetings and trainings as scheduled/required.

　　Collaborate in activities that are in general support of Cornell Cooperative Extension including but not limited to attendance at staff meetings, timely reporting of expenses, working with other staff, general marketing of Cooperative Extension programs and perform other duties as assigned.

　　Carry out assignments and other duties as assigned by supervisor.

　　Maintain regular and predictable attendance and punctuality.

　　Health and Safety – Applied to all duties and functions

　　Support the Association to maintain a safe working environment.

　　Be familiar with and strive to follow any applicable federal, state, local regulations, Association health and safety policy/procedure/requirement and standard.

　　Act proactively to prevent accidents/injuries and communicate hazards to supervisors when identified.

　　EEO/EPO and Policy – Applied to all duties and functions

　　Appreciate and embrace diversity in all interactions with clientele, staff, volunteers and the public.

　　Assist the Cornell Cooperative Extension system in reaching out to diverse audiences.

　　Aware of, and adheres to, established Cornell Cooperative Extension Association of Delaware County policies, procedures and Cornell Cooperative Extension Skills for Success.

　　Represent Cornell Cooperative Extension to the public, community leaders, colleagues, volunteers, members of Cornell University faculty and staff, government officials and the general public in a professional manner.

　　Contribute to the overall success of the organization by performing all assigned duties in a professional, timely and accurate manner.

　　At all times act in a professional Customer Service manner including but not limited to business-like demeanor, tactful communications, cooperative, helpful, positive, and receptive manner.

　　Position Details

　　This is a full-time, benefits eligible, exempt position. Salary paid in the range of $62,000-$67,000 annually (dependent upon experience). Our typical work schedule mirrors our office hours of Monday-Friday 8 am to 4:30 pm. Location: CCE Delaware, Hamden, NY.

　　We firmly believe in work-life balance and we provide generous paid time off.

　　Paid time off includes 21 Vacation days, 12 Sick days, 3 Personal days, and 11 Scheduled Holidays annually. Additional benefits based on eligibility, include:

　　NYS Health Insurance Program (including FREE Dental Insurance)

　　NYS Retirement

　　Long-Term Disability Insurance

　　Total Care Employee Assistance Program (EAP)

　　Voluntary Tax Deferred Annuity Plan

　　Voluntary Flexible Spending Accounts

　　Voluntary Group Universal Life Insurance

　　Voluntary Personal Accidental Insurance

　　Voluntary Legal Plan Insurance

　　Voluntary Long Term Care Insurance

　　Voluntary Auto and Homeowner’s Insurance

　　Voluntary Pet Insurance

　　Voluntary New York’s College Savings Program

　　Application Deadline

　　All applicants must apply online by close of day February 23, 2024 to be considered for this position. Position closing date may change based on Association needs.

　　Please be sure to read the Notice to Applicants found on the Jobs with CCE page:

　　https://cals.cornell.edu/cornell-cooperative-extension/join-us/jobs

　　How To Apply: Applicants (including current employees of other Cornell Cooperative Extension Associations) must apply online through the APPLY button in this job posting. Current employees of Cornell Cooperative Extension Delaware County are considered internal applicants and must apply online through their Workday account which may be accessed here: http://workday.cornell.edu/ . For details on how to apply, visit: https://cals.cornell.edu/cornell-cooperative-extension/join-us/jobs/apply

　　Please submit resume, cover letter and references. Consider indicating in your application all information you feel would be helpful for selection committee members to know. Once the application is submitted you will NOT be able to change your submission or add attachments. Be sure that you have followed all directions and requirements listed in the job posting.

　　No relocation or VISA sponsorship available.

　　Please contact Mandeep Virk-Baker, Executive Director, email [email protected] .

　　https://ccedelaware.org

　　Job Title:

　　Association Administrator

　　Level:

　　No Grade - Annual

　　Pay Rate Type:

　　Salary

　　Company:

　　Contract College

　　Contact Name:

　　Lori North

　　Cornell Cooperative Extension is a collaboration among Cornell University, the United States Department of Agriculture, the State of New York, and the residents of New York State. Per NYS Law, county and regional extension service associations are subordinate government agencies. This employment opportunity is with the entities listed and not with Cornell University.

　　Cornell Cooperative Extension is an employer and educator recognized for valuing AA/EEO, Protected Veterans, and Individuals with Disabilities. Individuals who bring a diverse perspective and are supportive of diversity are strongly encouraged to apply.

　　Notice to Applicants: Please read the required Notice to Applicants statement (https://cals.cornell.edu/cornell-cooperative-extension/join-us/jobs) . This notice contains important information about applying for a position at Cornell Cooperative Extension as well as some of your rights and responsibilities as an applicant.

　　Cornell Cooperative Extension is a collaboration among Cornell University, the United States Department of Agriculture, the State of New York, and the residents of New York State. As provided in New York State County Law Article 5, Section 224, the independent county and regional extension service associations are locally operated under the direction of Cornell University as agent for the State of New York. County and regional extension service association employees are employed by their association to engage in educational work and are not employees of Cornell University. Look for us on the web at cce.cornell.edu/.