Field Office Coordinator 1
Date: Jan 18, 2024
Location:
ND, US
Company: Black & Veatch Family of Companies
At Black & Veatch, our employee-owners go beyond the project. For over a century, we have been breaking down social, economic and geographic barriers by making life's critical resources accessible to all. Working with us, you will help provide critical expertise as we, along with our valued clients, deliver solutions that positively impact communities around the world. Our professionals are our greatest asset, and we believe nothing is more important than the health, happiness and professional growth of our employee-owners. With a focus on flexible work-life balance options, an expanding and diverse workforce, and limitless career growth opportunities, we will give you our best to help yougive us your best, and together we can build a world of difference.
Req Id : 101912
Opportunity Type : Staff
Relocation eligible : No
Full time/Part time : Full-Time
Contract Hire Only for this Project : No
Job Summary
Responsible for coordinating a wide variety of administrative duties and tasks to ensure smooth project site office operations for typically a smaller construction management project. Acts as main administrative liaison between site office and home office administrator. Performs activities relating to accounting, timesheets, equipment and supplies. Oversees document control and receptionist activities. Has daily contact with various clients, subcontractors and Company employees. May plan, organize, direct and negotiate project office activities if required.
Key Responsibilities
Supervises administrative support functions and staff as needed, including receptionist, and document control clerk
Supervisory duties include coordination of day-to-day activities, addressing performance issues, and recommending pay actions
Supervises document control activities, including drawing control, project file management and use of electronic file storage system for project filing
Collects and enters timesheets for BlackandVeatch professionals, excluding craft personnel
Performs all field accounts payable (AP) duties including entering purchase orders, matching invoices with materials receiving reports, and submitting documentation to home office AP for payment
Maintains office equipment
Serves as project site's IT liaison for office equipment and connecting lines, which includes troubleshooting and working with home office IT staff on more complex issues
Assists Project Field Management with administering and communicating policies and procedures
Assists in project site mobilization and demobilization activities involving project team and equipment
Coordinates set up of office and equipment by working with IT Coordinator and equipment vendors
May enter cost code information for Procurement cards, approve purchases when necessary, and submit corresponding documentation to home office procurement
May be responsible for providing administrative support for startup operations, engineering, project controls and/or procurement activities
May purchase office equipment and supplies
May provide guidance to managers regarding the disciplinary process
List positions receiving direction: Document Control Clerk, Receptionist
Management Responsibilities
Acts in capacity of a "lead person." Does not have management responsibility for the people to whom they provide work direction.
Preferred Qualifications
High School Diploma or equivalent
Human Resources and PeopleSoft experience preferred
Preferred Skills:
Knowledge of administrative policies and procedures
Knowledge of HR policies and procedures
Knowledge of employment law, FMLA, ADA
Knowledge of HRIS policies and procedures
Knowledge of time reporting policies and procedures
Knowledge of expense reporting policies and procedures
Knowledge of electronic file storage system
Supervisory skills
Accounting skills
CustomerandEmployee Relation skills
Oral and written communications skills
Multi-tasking ability (prioritize, organize, schedule work)
Office equipment troubleshooting skills
Desktop PC (Outlook, Access, Excel, Word)
Minimum Qualifications
1+ years relevant experience required. Some related open shop and/or union experience preferred. All applicants must be able to complete pre-employment onboarding requirements (if selected) which may include any/all of the following: criminal/civil background check, drug screen, and motor vehicle records search, in compliance with any applicable laws and regulations.
Certifications
Work Environment/Physical Demands
Extensive field office environment; limited travel.Field office environment Extensive Travel Limited
Competencies
Collaborates
Communicates effectively
Courage
Directs work
Instills trust
Interpersonal savvy
Organizational savvy
Salary Plan
ADM: Administrative/Business
Job Grade
003
Black & Veatch Holding Company, its subsidiaries and its affiliated companies, complies with all Equal Employment Opportunity (EEO) affirmative action laws and regulations. Black & Veatch does not discriminate on the basis of age, race, religion, color, sex, national origin, marital status, genetic information, sexual orientation, gender Identity and expression, disability, veteran status, pregnancy status or other status protected by law.
Black & Veatch is committed to being an employer of choice by creating a valuable work experience that keeps our people engaged, productive, safe and healthy. We offer professionals an array of health and welfare benefits that vary based on their geographic region and employment status. This may include health, life accident and disability insurances, paid time off, financial programs and more. Professionals may also be eligible for a performance-based bonus program.
By valuing diverse voices and perspectives, we cultivate an authentically inclusive environment for professionals and are able to provide innovative and effective solutions for clients.
Job Segment: Engineer, Engineering