Field Office Coordinator 1

　　Date: Jan 18, 2024

　　Location:

　　ND, US

　　Company: Black & Veatch Family of Companies

　　At Black & Veatch, our employee-owners go beyond the project. For over a century, we have been breaking down social, economic and geographic barriers by making life's critical resources accessible to all. Working with us, you will help provide critical expertise as we, along with our valued clients, deliver solutions that positively impact communities around the world. Our professionals are our greatest asset, and we believe nothing is more important than the health, happiness and professional growth of our employee-owners. With a focus on flexible work-life balance options, an expanding and diverse workforce, and limitless career growth opportunities, we will give you our best to help yougive us your best, and together we can build a world of difference.

　　Req Id : 101912

　　Opportunity Type : Staff

　　Relocation eligible : No

　　Full time/Part time : Full-Time

　　Contract Hire Only for this Project : No

　　Job Summary

　　Responsible for coordinating a wide variety of administrative duties and tasks to ensure smooth project site office operations for typically a smaller construction management project. Acts as main administrative liaison between site office and home office administrator. Performs activities relating to accounting, timesheets, equipment and supplies. Oversees document control and receptionist activities. Has daily contact with various clients, subcontractors and Company employees. May plan, organize, direct and negotiate project office activities if required.

　　Key Responsibilities

　　Supervises administrative support functions and staff as needed, including receptionist, and document control clerk

　　Supervisory duties include coordination of day-to-day activities, addressing performance issues, and recommending pay actions

　　Supervises document control activities, including drawing control, project file management and use of electronic file storage system for project filing

　　Collects and enters timesheets for BlackandVeatch professionals, excluding craft personnel

　　Performs all field accounts payable (AP) duties including entering purchase orders, matching invoices with materials receiving reports, and submitting documentation to home office AP for payment

　　Maintains office equipment

　　Serves as project site's IT liaison for office equipment and connecting lines, which includes troubleshooting and working with home office IT staff on more complex issues

　　Assists Project Field Management with administering and communicating policies and procedures

　　Assists in project site mobilization and demobilization activities involving project team and equipment

　　Coordinates set up of office and equipment by working with IT Coordinator and equipment vendors

　　May enter cost code information for Procurement cards, approve purchases when necessary, and submit corresponding documentation to home office procurement

　　May be responsible for providing administrative support for startup operations, engineering, project controls and/or procurement activities

　　May purchase office equipment and supplies

　　May provide guidance to managers regarding the disciplinary process

　　List positions receiving direction: Document Control Clerk, Receptionist

　　Management Responsibilities

　　Acts in capacity of a "lead person." Does not have management responsibility for the people to whom they provide work direction.

　　Preferred Qualifications

　　High School Diploma or equivalent

　　Human Resources and PeopleSoft experience preferred

　　Preferred Skills:

　　Knowledge of administrative policies and procedures

　　Knowledge of HR policies and procedures

　　Knowledge of employment law, FMLA, ADA

　　Knowledge of HRIS policies and procedures

　　Knowledge of time reporting policies and procedures

　　Knowledge of expense reporting policies and procedures

　　Knowledge of electronic file storage system

　　Supervisory skills

　　Accounting skills

　　CustomerandEmployee Relation skills

　　Oral and written communications skills

　　Multi-tasking ability (prioritize, organize, schedule work)

　　Office equipment troubleshooting skills

　　Desktop PC (Outlook, Access, Excel, Word)

　　Minimum Qualifications

　　1+ years relevant experience required. Some related open shop and/or union experience preferred. All applicants must be able to complete pre-employment onboarding requirements (if selected) which may include any/all of the following: criminal/civil background check, drug screen, and motor vehicle records search, in compliance with any applicable laws and regulations.

　　Certifications

　　Work Environment/Physical Demands

　　Extensive field office environment; limited travel.Field office environment Extensive Travel Limited

　　Competencies

　　Collaborates

　　Communicates effectively

　　Courage

　　Directs work

　　Instills trust

　　Interpersonal savvy

　　Organizational savvy

　　Salary Plan

　　ADM: Administrative/Business

　　Job Grade

　　003

　　Black & Veatch Holding Company, its subsidiaries and its affiliated companies, complies with all Equal Employment Opportunity (EEO) affirmative action laws and regulations. Black & Veatch does not discriminate on the basis of age, race, religion, color, sex, national origin, marital status, genetic information, sexual orientation, gender Identity and expression, disability, veteran status, pregnancy status or other status protected by law.

　　Black & Veatch is committed to being an employer of choice by creating a valuable work experience that keeps our people engaged, productive, safe and healthy. We offer professionals an array of health and welfare benefits that vary based on their geographic region and employment status. This may include health, life accident and disability insurances, paid time off, financial programs and more. Professionals may also be eligible for a performance-based bonus program.

　　By valuing diverse voices and perspectives, we cultivate an authentically inclusive environment for professionals and are able to provide innovative and effective solutions for clients.

　　Job Segment: Engineer, Engineering