Facility Support Manager - Australia

Textron Aviation has been inspiring the journey of flight for nine decades through the iconic and beloved Cessna and Beechcraft brands. We are passionate advocates of aviation, empowering people with the freedom of flight. As you join our legacy as a global leader in private aviation, you’ll have opportunities to try new fields, expand your skills and knowledge, stretch your abilities, and build your career. We provide a competitive and extensive total rewards package that includes pay and innovative benefits to support you and your family members – now and in the future, beginning day one. Your success is our success.

Description

JOB SUMMARY:

Management of all Facility concerns and support of the Management Team Members.

CUSTOMERS:

Prepare and co-ordinate new customer welcome packs, ensure accurate information is kept on file and details relayed to accounts and maintenance teams in a timely mannerSend Welcome letters to clients / customersEnsure all customers are dealt with as a priorityCo-ordinate, prepare and keep accurate records of customer estimates and as instructed by the Company management teamReview customer and supplier contracts that pertain to administration functions and improvementsMaintain Maintenance Agreements register

STAFF:

Ensure all paperwork (LOO, Employment Agreements) are sent and saved in the Personnel filesAssist in relocation if requiredMaintain an up to-date list of staff information on Master SpreadsheetCo-ordinate all personnel inductions and individual sessions with the General Manager / Engineering Manager or supervisor (including D A tests)Prepare Training Plans for all new staffCoordinate 6-wk, 12-wk and 6-mth check-ins for new staffCoordinate and supply of uniforms for all Service Centre's staffCoordinate all aspects of Apprenticeship Training and schoolingEnsure staff photos are maintainedStaff gifts / incentivesEnsure all staff birthdays and major milestones are recognisedEnsure Staff incentives (Health Packages) are advised and processedAssist with ASIC Cards as requiredMaintain Leave Events Calendar - ensure A/L, training are accurately recordedOrganise all training for staff (Type Training - Engineers)

GENERAL:

Australian SharePoint SupportMYOB AdministratorEnsure all IT requirements (Laptops, Screens etc) are maintainedMain point of contact for all IT related queriesEnsure all Textron forms are updated and accessible to staffUpdate and maintain the Textron Aviation Australia website as applicable with personnel details and recruitment advertisingCo-ordinate and assist in meetings, produce and distribute agendas and minutesCo-ordinate and manage all company phone and information technology (IT) assetsReview customer and supplier contracts that pertain to administration functions and improvementsCo-ordinate plant and equipment purchases, and maintenance of company facilities as instructed by the General Manager or Engineering Manager as requiredCo-ordinate and keep accurate records of company vehicle service recordsHold custody of the Textron Key Register, ensuring details are distributed and recorded accuratelyBe responsible to add and remove base alarm users at Jandakot, maintaining an accurate record of code holdersCo-ordinate and maintain airport security passes for the CompanyPrepare and organise events, announcements and employee appreciation awardsCo-ordinate and distribute corporate uniforms and giftsSet up meeting rooms and/or video meetings as requiredPerform other administrative tasks as directed by the General Manager or management team as requiredUndertake a leadership role in creating a fun culture and clean office at all timesMaintain Asset Register for all purchases for company (all bases)Ensure all costs (job related) are recorded in WinAir for invoicing needsReconcile GMs and own Concur Expenses and assist others when required.

TRAVEL:

KTA FIFO rosterOrganise all travel and accommodation for Wichita training or any overseas travelOrganise travel and accommodation for any travel required by staff (Local/Internally)Maintain register of all Site-to-Site travel

Qualifications

Minimum 3 years experience in similar role

Proficient in use of standard office equipment and Microsoft Office applications (Word, Excel, PowerPoint, and Outlook)

Dynamic and proactive personality, ability to work with teams

Solution driven and structured way of thinking

Self-starter and with a can do mentality

English language knowledge (spoken and written)

Aviation experience favorable - not essential

Recruiting Company: Textron Aviation

Primary Location: Australia

Other Locations: Australia-Melbourne

Job Function: Support Services

Schedule: Full-time

Job Level: Individual Contributor

Job Type: Standard

Shift: First Shift

Job Posting: 01/18/2025, 4:32:53 PM

Job Number: 329777