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Facilities Office Assistant

Facilities Office Assistant-March 2024

New Brunswick

Mar 27, 2026

About Facilities Office Assistant

　　Position Details Position Information

Recruitment/Posting Title	Facilities Office Assistant
Posting Number	24TM0014
Department	Engn - Computing Services
Overview	Rutgers, The State University of New Jersey, is a leading national research university and the State of New Jersey's preeminent, comprehensive public institution of higher education. As one of the largest employers in the State of New Jersey, Rutgers University is committed not only to the students and the State that we serve, but also to the faculty and staff who work on our campuses. For two consecutive years, Rutgers is ranked on Forbes' list of America's Best Large Employers. Rutgers holds #64 of 500 employers and is the #1 New Jersey employer on the publication's 2023 list. Rutgers' commitment to its employees includes maintaining and fostering a safe, diverse, and respectful workplace environment, creating employment opportunities for our nation's military veterans, and ensuring accessibility and accommodation for individuals with disabilities.
Posting Summary	Rutgers, The State University of New Jersey is seeking a Facilities Office Assistant for the School of Engineering. This position will be reporting to the School of Engineering Sr. Manager, Facilities & Quality Assurance.Among the key duties of this position are the following: Leads the shipping and receiving operations on the loading docks for all incoming and outgoing parcels and equipment. Receives and processes paperwork. Maintains ticketing system for facilities office. Assists with inventory of all lab equipment within the School of Engineering labs. Acts as a liaison with vendors, contractors, and transport services for equipment and materials orders for academic and research activity. Preparer for procurement activities for Facilities and ECS.
Position Status	Full Time
Hours Per Week	40
Daily Work Shift	Day
Work Arrangement	This position requires a fully on-site work arrangement.
FLSA	Nonexempt
Position Salary	40,000-45,000
Payroll Designation	PeopleSoft
Terms of Appointment	Temporary Staff Appointment - Salaried 12 Month

　　Qualifications

Minimum Education and Experience	High School diploma or equivalent, and/or up to 4 years of relevant office, clerical, bookkeeping, or related experience depending on the duties to be performed. An equivalent combination of education and/or experience may be substituted for the experience requirement.
Certifications/Licenses
Preferred Qualifications	A Bachelor's degree in a related field.
Required Knowledge, Skills, and Abilities	Must be able to utilize Marketplace systems for purchasing processing. Prioritize work, resolve routine conflicts and issues, and assist with special projects as assigned. Ability to follow established work schedule and procedures. Ability to learn new skills and assume new responsibilities. Ability to work cooperatively in a team environment.
Equipment Utilized	Hand trucks, pallet jacks, Pitney Bowes Software, Poster Printer.
Physical Demands and Work Environment	Must be able to lift 40lbs. Must be able to work in extreme temperatures.
Special Conditions

　　Posting Details

Posting Open Date	01/18/2024
Posting Close Date	02/17/2024
Open Until Filled	No
Special Instructions to Applicants
Regional Campus	Rutgers University-New Brunswick
Home Location Campus	Busch (RU-New Brunswick)
City	Piscataway
State	NJ
Location Details

　　Pre-employment Screenings All offers of employment are contingent upon successful completion of all pre-employment screenings.

　　Immunization Requirements Under Policy 60.1.35 , Rutgers University requires all prospective employees to provide proof that they are vaccinated against COVID-19 prior to commencement of employment, unless the University has granted the individual a medical or religious exemption. Rutgers University may require certain prospective employees to receive an updated (bivalent) vaccine dose. Under Policy 100.3.1 , if employment will commence during Flu Season, Rutgers University may require certain prospective employees to provide proof that they are vaccinated against Seasonal Influenza for the current Flu Season, unless the University has granted the individual a medical or religious exemption. Additional infection control and safety policies may apply. Prospective employees should speak with their hiring manager to determine which policies apply to the role or position for which they are applying. Failure to provide proof of vaccination for any required vaccines or obtain a medical or religious exemption from the University will result in rescission of a candidate's offer of employment or disciplinary action up to and including termination.

　　Affirmative Action/Equal Employment Opportunity Statement It is university policy to provide equal employment opportunity to all its employees and applicants for employment regardless of their race, creed, color, national origin, age, ancestry, nationality, marital or domestic partnership or civil union status, sex, p regnancy, gender identity or expression, disability status, liability for military service, protected veteran status, affectional or sexual orientation, atypical cellular or blood trait, genetic information (including the refusal to submit to genetic testing), or any other category protected by law. As an institution, we value diversity of background and opinion, and prohibit discrimination or harassment on the basis of any legally protected class in the areas of hiring, recruitment, promotion, transfer, demotion, training, compensation, pay, fringe benefits, layoff, termination or any other terms and conditions of employment. For additional information please see the Non-Discrimination Statement at the following web address:

　　It is university policy to provide equal employment opportunity to all its employees and applicants for employment regardless of their race, creed, color, national origin, age, ancestry, nationality, marital or domestic partnership or civil union status, sex, p regnancy, gender identity or expression, disability status, liability for military service, protected veteran status, affectional or sexual orientation, atypical cellular or blood trait, genetic information (including the refusal to submit to genetic testing), or any other category protected by law. As an institution, we value diversity of background and opinion, and prohibit discrimination or harassment on the basis of any legally protected class in the areas of hiring, recruitment, promotion, transfer, demotion, training, compensation, pay, fringe benefits, layoff, termination or any other terms and conditions of employment. For additional information please see the Non-Discrimination Statement at the following web address: http://uhr.rutgers.edu/non-discrimination-statement

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