Description

　　We have a new Part-Time opportunity for a Mailroom Assistant/Facilities Coordinator with an organization in the Downtown Denver, Colorado area. As the Part-Time Mailroom/Facilities Coordinator, you will play a crucial role in ensuring the smooth operation of our office space. This position is ideal for someone who is efficient, proactive, and enjoys managing tasks related to mail distribution and facility coordination. You will be an essential part of our team, contributing to the overall productivity and functionality of our workspace.

　　Your responsibilities

　　Workspace Operations

　　• Provides hospitality and support for guests, visitors, and employees at client locations.

　　• Works with all internal departments such as IT, Security, Kitchen, Real Estate to ensure all works within the office.

　　• Work within systems to claim tickets and ensure all issues are completed within the defined Service Level Agreements (SLAs)

　　• Convert requests outside of systems (phone calls, text, email, etc.) into tickets that can be tracked and resolved.

　　• Setup surge spaces according to the requests made by client office coordinators. Setup desks, post signs and ensure the space is prepared according to team needs.

　　• Light maintenance work which would include hanging pictures, white boards, ceiling tiles, etc.

　　Mailroom Operations

　　• Daily processing and sorting, pickup and delivery of all inbound and outbound courier and mail.

　　• Reconcile and account for all incoming and outgoing mail and packages.

　　• Support the day-to-day delivery of mail services on site in accordance with all agreed upon policies and procedures.

　　• Act as the direct liaison with all mail support service vendors (i.e. postage vendors, FedEx, UPS, DHL, etc.)

　　• Process and handle all incoming and outgoing mail, ensuring proper routing, and labeling.

　　• Scan incoming deliveries from FedEx, UPS, USPS, DHL, FedEx Ground/Home, and any other deliveries.

　　• Maintain logs for incoming mail from vendors, mail delivery to customers, and all packages.

　　• Handle all special request mail responsibilities, such as UPS, Federal Express, and courier service.

　　• Support clients with international outbound shipments, paying close attention to international requirements as outlined in the account

　　• Research and follow-up with clients regarding tracking mail and/or packages.

　　• Perform mailroom inspections and inventory supplies.

　　• Any other activities to support site operations

　　Requirements

　　Previous experience in a mailroom or facilities coordination role is preferred.

　　Strong organizational skills with attention to detail.

　　Excellent communication and interpersonal skills.

　　Ability to multitask and prioritize tasks efficiently.

　　Proficient in basic office software and equipment.

　　Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

　　Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more.

　　All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

　　© 2024 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking “Apply Now,” you’re agreeing to Robert Half’s Terms of Use (https:///www.roberthalf.com/us/en/terms) .