Description

We are offering a contract to hire employment opportunity for a Facilities Administrator, who will provide administrative support in a dynamic environment with multiple priorities and assignments. The role is primarily based in Miami, Florida and requires a blend of skills in project management, coordination, and mastery of Microsoft Excel and other relevant software.

Responsibilities:

• Provide support to the Facilities Department through various administrative tasks, ensuring compliance with established procedures.

• Assist in routine procedures, processing requirements, and record-keeping.

• Coordinate and meet with project-related personnel for special projects, requests, or procurement purposes.

• Manage document coordination between various departments and external parties.

• Assist in calendar management and schedule meetings, including agenda preparation, logistics organization, and drafting of meeting minutes.

• Assist in the procurement of goods and services, including researching, soliciting estimates, quotes, and bids, and processing procurement paperwork.

• Reconcile credit card statements and manage data in spreadsheets and Computerized Maintenance Management Software (CMMS).

• Manage documents and files, including drafting, updating, copying, printing, scanning, reviewing, and distribution.

• Manage information related to inventory, assets, warranties, and protection plans.

• Develop and update standard operating procedures related to departmental administration.

• Lead various special projects as assigned.

• Assist with disaster preparation, response, and recovery as needed.

If interested, please send your resume to Cristina.Arguello@roberthalf

Requirements • Minimum of 3 years of experience in a similar role as a Facilities Administrator

• Proficiency in Microsoft Excel, including Excel VBA and Excel Formulas

• Familiarity with CMMS (Computerized Maintenance Management Systems)

• Experience in legal documentation particularly related to facilities management

• Excellent coordination skills for managing facilities-related tasks and projects

• Proven project management skills, with a focus on overseeing maintenance and repair initiatives

• Ability to coordinate meetings, prepare agendas, and record meeting minutes

• Demonstrated experience in agenda preparation and creating agendas for meetings

• Must have legal authorization to work in the country of employment.

Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app and get 1-tap apply, notifications of AI-matched jobs, and much more.

All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

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