Job postings

　　Executive Staff Assistant

　　Back to search results Apply now Job no: 926711

　　Work type: Support Staff

　　Pay Grade:11

　　Major Administrative Unit / College:University Health And Wellbeing

　　Department:University Health And Wellbeing Admin 40001259

　　Sub Area:AP- Professionals

　　Salary:Salary Commensurate with Experience

　　Location: East Lansing

　　Categories: Administrative/Business/Professional, Office/Clerical Support, Administrative Professionals- AP, Full Time (90-100%), Union, Remote-Friendly

　　Position Summary

　　Maintains the calendars of the UHW Assistant Provost to ensure time, activities and events are effectively scheduled. in order to ensure the completion of necessary work.

　　Sorts, reviews, and directs mail and other communications, including drafting responses and maintaining logs to track delegated matters. Interprets and summarizes materials in order to keep the Assistant Provost informed of pertinent events and information.

　　Gathers, screens, prioritizes, and communicates to the Assistant Provost sensitive and confidential information received from administrators, executives, staff, faculty, and external entities including governmental agencies and others, and responds to queries at the direction of the Assistant Provost.

　　Facilitates and processes travel, human resources including, tracking performance review schedules, time-away, maintains and orders supplies. Monitors the operations to ensure that policies and procedures associated with these roles are adhered to.

　　Assists in the preparation and distribution of material for committees and project teams led or facilitated by the Assistant Provost, and attends meetings as directed by the Assistant Provost to take notes and follow-up on meeting decisions.

　　Interprets University and unit policy and administrative procedures and initiates necessary action. Serves as the building liaison on building maintenance and safety related matters. Performs other duties normally associated with a Secretary III and Executive Secretary II in order to ensure the completion of necessary work.

　　Unit Specific Education/Experience/Skills

　　Knowledge normally acquired through a high school education with course work in word processing, typing, shorthand, and grammar; five to eight years of related and progressively more responsible or expansive University work experience in maintaining account ledgers, word processing, spreadsheet, database, and presentation software; editing, composing correspondence, taking dictation; or an equivalent combination of education and experience.

　　Desired Qualifications

　　Bachelor’s degree in business, education, or a related field

　　Experience with Enterprise Business Systems including SAP, Kuali Financial System, Business Intelligence, and Concur

　　Experience with Microsoft Office including Teams, Word, Excel, Access, PowerPoint, and Outlook and Zoom

　　Experience with Adobe Acrobat

　　Ability to manage complex schedules

　　Ability to work independently with confidence and to take initiative to be proactive

　　Sensitivity to and appropriate handling of confidential information

　　Detail-oriented with a high degree of accuracy, resourcefulness, and efficiency

　　Demonstrated excellent communication and interpersonal skills

　　Ability to interact with varied constituents in a timely, courteous, and professional manner

　　Demonstrates work orientation that includes a focus on service, problem solving, teamwork, adaptability change, a positive attitude, and continuous learning for self-improvement

　　Ability to collaborate well with others and help to foster a welcoming environment

　　Equal Employment Opportunity Statement

　　All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, citizenship, age, disability or protected veteran status.

　　Required Application Materials

　　resume and cover letter/ letter of interest.

　　Special Instructions

　　Some of this work can be done remote up to 2 days a week, the primary location will be onsite in east Lansing.

　　Work Hours

　　STANDARD 8-5

　　Website

　　uhw.msu.edu

　　Remote Work Statement

　　MSU strives to provide a flexible work environment and this position has been designated as remote-friendly. Remote-friendly means some or all of the duties can be performed remotely as mutually agreed upon.

　　Bidding eligibility ends January 30, 2024 11:55 PM

　　Advertised: Jan 24, 2024 Eastern Standard Time