The Executive Personal Assistant is a professional who provides executive office support for the founder and CEO, and also will serve as the Personal Assistant to the founder if required so he can achieve his primary duties. Skilled in business administrative and communication skills, this professional will act as a liaison between other professionals inside and outside of the company, and the public.

　　Responsibilities: 

　　Acting as a first point of contact for callers, dealing with emails and phone calls by responding, passing on messages or highlighting them for their manager’s attention

　　Managing diaries and organizing meetings and appointments, often controlling access to the manager/executive

　　Booking and arranging travel, transport and accommodation

　　Organizing events and conferences

　　Reminding the manager/executive of important tasks and deadlines

　　Typing, compiling and preparing reports, presentations and correspondence

　　Managing databases and filing systems

　　Implementing and maintaining procedures/administrative systems

　　Achieve workplace efficiency and accuracy in paperwork. 

　　Liaising with staff, suppliers and clients

　　Collating and filing expenses

　　Miscellaneous tasks to support their manager, which will vary according to the sector and to the manager’s remit, e.g. completing some corporate governance reporting (to ensure that the business is being run properly and complying with legislation and regulations) or conducting research.

　　Exceptional qualities:

　　3-5 years minimum experience working with a high-net-worth family with multiple households

　　1-3 years minimum experience working in support of a/multiple business units

　　BA or equivalent experience

　　Microsoft Suite experience

　　Excellent oral and written communication skills, superior organizational ability, and attention to detail

　　Ability to prioritize multiple tasks in a dynamic, deadline driven environment

　　Possess problem solving skills and be proactive in managing potential issues-forward thinking.

　　Discretion and ability to maintain family privacy

　　Organization: Business assistants use their organizational skills to keep a neat workspace and efficiently file and store paperwork.

　　Customer service: Have strong customer service skills when making and receiving phone calls and coordinating between clients and other professionals.

　　Data entry: Skilled in data entry and analysis in order to create and maintain accurate business records for their company.

　　Written communication (https://www.indeed.com/career-advice/career-development/written-communication?from=careerguide-autohyperlink-en-US) : Will often write memos, emails and reports for the company and customers, business assistants often need strong writing skills.

　　Time management (https://www.indeed.com/career-advice/career-development/time-management-skills?from=careerguide-autohyperlink-en-US) : Business assistants may create schedules for themselves and their coworkers. In order to follow scheduling requirements, these professionals use their time-management skills to ensure they are productive and schedule meetings at the best time for everyone involved.

　　Computer skills: Many of their primary duties are done through a computer application or program, business assistants will need proficient computer skills.

　　Teamwork: Act as liaisons between departments and must confer with their coworkers to plan meetings, coordinate schedules and complete projects.

　　Schedule: Monday through Friday, 40 hours per week 

　　Salary: $OPEN 

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