The Role

　　Responsible for full and complex administrative support to the UK/US Leaders

　　Performing an extensive array of administrative tasks in a timely manner while maintaining careful attention to detail, including calendar management, travel arrangements, submitting invoices, preparing and tracking expense reports, and meeting organizational deadlines

　　Partnering with your Leaders to help them scale themselves across their broader organization, often acting as their proxy

　　Effectively organise meetings and appointments with senior leaders

　　Planning, managing, and executing team offsites, events, and activities

　　Producing documents, briefing papers, meeting minutes, reports and presentations

　　Provide administrative support for presentations and projects as well as onboarding new team members e.g. raising Service Central tickets & managing distribution lists

　　Support Leadership meetings e.g. Town Hall live events, in-person Leadership meetings

　　Undertake / assist with research on projects where requested

　　The above list is intended to be as accurate a reflection of the role as possible. However, it may be revised from time to time if different tasks commensurate with the role or level of responsibility are needed to be performed and/or when circumstances change.

　　The Requirements

　　You will have supported at a senior level before, be willing and pro-active, super organised, able to think ahead as well as outside the box and be prepared. Previous experience as an EA in a large organisation would be an advantage.

　　Managing US/ UK/ EMEA stakeholders

　　Proven track record in providing proactive support at senior management level within a large corporate environment.

　　Excellent communication and interpersonal skills, with a proven track record of delivering excellent levels of client service through a large scale, matrixed operational function

　　Excellent IT literacy: Microsoft applications including Word, Excel, Powerpoint, Outlook & Teams

　　Accurate minutes / note taking including maintaining action lists. Preparation, collation & distribution of meeting packs as required.

　　Ability to create presentations and utilise Powerpoint to an advanced level

　　Enthusiastic, friendly, passionate and committed to business excellence

　　Given the team, discretion and confidentiality are key requirements

　　Ability to offer an accurate, prompt and professional service and anticipate requirements

　　Capable of organising and prioritising workloads

　　Good understanding of insurance broking environment highly desirable

　　High level of attention to detail

　　Excellent time management and organisational skills.

　　Relevant experience of managing stakeholders at all levels and actively engaging with remote business units

　　Be flexible and adaptable to changing priorities at short notice as required