The Executive Assistant/Office Manager serves as the primary point of contact for internal and external constituencies on all matters pertaining to the management of the office and assisting the CEO. The Executive Assistant/Office Manager must be creative and enjoy working within a small, entrepreneurial environment that is mission-driven, results-driven and community oriented.

　　The ideal individual will have the ability to exercise good judgment in a variety of situations, with strong written and verbal communication, administrative, and organizational skills, and the ability to maintain a realistic balance among multiple priorities. The right candidate will have the ability to work independently on projects, from conception to completion, and must be able to work under pressure at times to handle a wide variety of activities and confidential matters with discretion.

　　Executive Assistant Responsibilities:

　　Prepare and edit correspondence, communications, presentations and other documents

　　File and retrieve documents and reference materials

　　Procure office supplies and negotiate with vendors

　　Participation with HR to plan and support employee events such as company parties and celebrations.

　　Office management and management of on-site janitorial support services

　　Conduct research, collect and analyze data to prepare reports and documents

　　Manage and maintain executives' schedules, appointments and travel arrangements

　　Arrange and co-ordinate meetings and events

　　Record, transcribe and distribute minutes of meetings

　　Monitor, screen, respond to and distribute incoming communications

　　Answer and manage incoming calls

　　Receive and interact with incoming visitors

　　Liaise with internal staff at all levels

　　Interact with external clients and the portfolio of companies

　　Co-ordinate project-based work

　　Review operating practices and implement improvements where necessary

　　Executive Assistant Requirements:

　　At least 3 years’ experience providing support at the highest levels of an organization

　　Proficient computer skills and in-depth knowledge of relevant software such as MS Office Suite

　　Knowledge of standard office administrative practices and procedures

　　Bachelor’s degree a plus

　　Keywords: Office Manager, Purchasing, Executive Assistant, Office Management, Office Manager, Purchasing, Executive Assistant, Office Management, Office Manager, Purchasing, Executive Assistant, Office Management

　　#LI-DNI

　　#ZR10

　　Powered by JazzHR