Optum is a global organization that delivers care, aided by technology to help millions of people live healthier lives. The work you do with our team will directly improve health outcomes by connecting people with the care, pharmacy benefits, data and resources they need to feel their best. Here, you will find a culture guided by diversity and inclusion, talented peers, comprehensive benefits and career development opportunities. Come make an impact on the communities we serve as you help us advance health equity on a global scale. Join us to start Caring. Connecting. Growing together.

　　We are searching for a highly qualified Executive Assistant who will be responsible for providing ultra-responsive support to executive leaders. As a member of the administrative team, you will be responsible for maintaining calendars, setting up meetings, making travel arrangements, tracking expenses, and coordinating building and equipment requests.

　　Primary Responsibilities:

　　Provide administrative support in a manner consistent with the highest level of performance and professionalism

　　Maintain and update calendars in a fast-paced environment with many competing priorities including fielding all incoming scheduling requests, prioritizing the most urgent and sensitive matters and meetings, communicating with all parties, and ensuring that meetings are set up for success

　　Organize meetings & Town Halls including scheduling, coordinating with remote participants, agenda & material preparation, record minutes from meetings, provide post meeting materials and distribution to attendees

　　Meet frequently with leaders for proactive meeting support including preparations before critical meetings

　　Coordinate travel arrangements and provide organized resources (flights, hotels, itineraries, agendas, reservations for meals, meeting materials, etc.) for upcoming leader travel and meetings

　　Submit and approve travel requests and expense reports, in Concur, on behalf of leaders and their teams as requested

　　Use various software including Word, Excel, PowerPoint, Visio to prepare presentations, reports, agendas and other communications

　　Maintain and distribute lists as needed (e.g., organization charts, email distribution list, contact, etc.

　　Work effectively as an integral member of a team of administrative professionals, building collaborative relationships with other EA’s.

　　BSL duties - assist with on/off boarding, requests for hardware, software applications and supplies within department standards and company procedures to meet business priorities, including equipment retrieval.

　　Coordination for client entertainment events

　　Professionally represent the leadership team to internal and external clients

　　You’ll be rewarded and recognized for your performance in an environment that will challenge you and give you clear direction on what it takes to succeed in your role as well as provide development for other roles you may be interested in.

　　Years of post-high school education can be substituted/is equivalent to years of experience

　　Required Qualifications:

　　5+ years of experience supporting executive-level staff members

　　Experience working in a fast-paced, matrix organization

　　Experience managing multiple priorities with ever changing business needs while effectively prioritizing to meet deadlines and maintain a high quality of work

　　Experience creating and submitting expense reports, and making travel arrangements

　　Experience with complex meeting coordination

　　Experience onboarding new employees, terminations and/or asset recovery

　　Intermediate proficiency in all office suite products; Word and PowerPoint related to job function: Outlook & MS Teams for complex calendar management, scheduling meetings, as well as Visio and Excel

　　Willing or ability to work upwards of 55 hours a week, ability to be accessible evenings and weekends as needed

　　Preferred Qualifications :

　　Experience or knowledge of the health care industry and/or pharmacy services

　　BSL experience

　　Competencies:

　　Takes accountability and ownership of tasks, performance standards and quality results

　　Excellent organizational skills and ability to provide admin support to complex projects

　　Excellent interpersonal skills with the ability to manage complex schedules and provide admin support to executive leaders

　　Excellent verbal and written communication skills in addition be a good listener

　　Ability to maintain integrity of sensitive/confidential information

　　Able to independently, drive work and prioritize work with minimal oversight and work closely and collaboratively with teammates

　　Provide accurate and timely information for the progress and completion of tasks

　　At UnitedHealth Group, our mission is to help people live healthier lives and make the health system work better for everyone. We believe everyone–of every race, gender, sexuality, age, location and income–deserves the opportunity to live their healthiest life. Today, however, there are still far too many barriers to good health which are disproportionately experienced by people of color, historically marginalized groups and those with lower incomes. We are committed to mitigating our impact on the environment and enabling and delivering equitable care that addresses health disparities and improves health outcomes — an enterprise priority reflected in our mission.

　　Diversity creates a healthier atmosphere: UnitedHealth Group is an Equal Employment Opportunity/Affirmative Action employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, age, national origin, protected veteran status, disability status, sexual orientation, gender identity or expression, marital status, genetic information, or any other characteristic protected by law.

　　UnitedHealth Group is a drug - free workplace. Candidates are required to pass a drug test before beginning employment.