Job Title: Executive Assistant

　　Department: Administration

　　Reports To: General Manager

　　FLSA Status: Salaried Non-Exempt

　　Summary

　　As the world’s leading venue management company and producer of live event experiences, ASM Global is the preeminent management and content partner with over 350 venues worldwide. Operating and investing in the world’s most important stadiums, arenas, convention centers, and theaters requires unmatched dedication and the most profound expertise. Our focus is YOU! Through investments in growth, resources, and technology we strive to enhance the experience of our internal Team Members and to continue creating amazing live experiences for the guests that we serve.

　　The LA Equestrian Center is looking for an Executive Assistant to join their team! This EA will be responsible for scheduling appointments, coordinating travel, handling all clerical work and minor administrative and business details to support the General Manager by performing the following duties.

　　Essential Duties and Responsibilities include the following. Other duties may be assigned.

　　Reads and routes incoming mail.

　　Locates and attaches appropriate file to correspondence to be answered by General Manager.

　　Composes and types routine correspondence.

　　Organizes and maintains file system and files correspondence and other records.

　　Answers and screens General Manager's telephone calls and arranges conference calls.

　　Coordinates General Manager's schedule and makes appointments.

　　Greets scheduled visitors and directs to appropriate area or person.

　　Arranges and coordinates travel schedules and reservations.

　　Conducts research, and compiles and types statistical reports.

　　Completes monthly facility reports.

　　Coordinates and arranges executive staff and other meetings, prepares agendas, reserves, and prepares meeting location, and records and transcribes minutes of meetings.

　　Prepares outgoing mail and correspondence, including e-mail and faxes.

　　Orders and maintains supplies and arranges for equipment maintenance.

　　Supervisory Responsibilities

　　This position does not have supervisory responsibilities.

　　Qualifications

　　To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

　　Education and Experience

　　High School diploma or G.E.D.

　　Two years minimum related secretarial/administrative experience.

　　Skills and Abilities

　　Seasoned professional with excellent organizational, oral, and written communication skills.

　　Proficiency with Microsoft Office Applications (Word, Excel, Outlook, PowerPoint, TEAMs, etc.) and expense management software.

　　Ability to work independently and anticipate business needs as they arise.

　　Ability to exercise independent judgment and make decisions.

　　Ability to oversee multiple tasks, projects, competing priorities and tight deadlines simultaneously while maintaining quality.

　　Computer Skills

　　To perform this job successfully, an individual should have knowledge of Spreadsheet software and Word Processing software and be proficient in Microsoft Word, Excel, and PowerPoint.

　　Certificates, Licenses, Registrations

　　No certifications are required.

　　Physical Demands

　　The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

　　While performing the duties of this job, the employee is regularly required to sit for long hours; use hands to handle files, type and operate office machines; to talk and hear on the telephone. Specific vision abilities required by this job include close vision to handle office correspondence.

　　NOTE:

　　The essential responsibilities of this position are described under the headings above. They may be subject to change at any time due to reasonable accommodation or other reasons. Also, this document in no way states or implies that these are the only duties to be performed by the employee occupying this position.

　　ASM GLOBAL is an Equal Opportunity/Affirmative Action employer, and encourages Women, Minorities, Individuals with Disabilities, and protected Veterans to apply. VEVRAA Federal Contractor.

　　Our Work Experience is the combination of everything that's unique about us: our culture, our core values, our company meetings, our commitment to sustainability, our recognition programs, but most importantly, it's our people.

　　Our employees are self-disciplined, hard working, curious, trustworthy, humble, and truthful. They make choices according to what is best for the team, they live for opportunities to collaborate and make a difference, and they make us the #1 Top Workplace in the area.