January 17, 2024

　　GENERAL ANNOUNCEMENT: POSITION OPENING

　　Executive Assistant for Special Populations

　　IN THIS ROLE:

　　We are seeking a highly professional, confidential, collaborative, and proactive individual to provide administrative support for the Executive Director of Special Populations. You will provide overall coordination for the Executive Director of Special Populations, including maintaining communication with internal and external stakeholders, research and preparing reports and presentations. You will also multi-task a variety of functions to effectively perform various administrative support activities.

　　WHAT WE NEED:

　　Act as department support lead, maintaining communication within and between departments, LEA staff, and the general public.Participate in planning, decision-making and problem-solving with the Executive Director, department members and stakeholders.Lead the coordination, implementation, management, and documentation of department goals and priorities.Develop and maintain standard operating procedures to assist with the preparation of the annual departmental report.Assist with the development, management, and documentation of assigned budget. Support department project objectives and timelines.Support the coordination/daily operations of assigned functions, coordinating/managing assigned projects.Developing tracking systems, forms, procedures, and short- and long-term planning processesSupport department meetings, activities, and events.Develop multimedia presentations, materials, brochures, and handouts.Prepare and coordinate contracts for independent contractors.Execute/oversee various accounting procedures related to expenditures, purchase orders, invoices, transfers, and budget(s).Act as confidential assistant in all matters in which organizational or personal privacy rights require limited access to information.WHAT YOU NEED:

　　High school diploma or GED required. Associate's Degree preferred.

　　Four years of related work experience supporting executive level management. 

　　Proficient computer software skills, including use of Google Suite and/or Microsoft Office Suite.

　　Ability to trouble shoot and solve complex situations.

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