Overview:

　　Job Summary: The Executive Assistant provides a high level of administrative support to (2) Vice Presidents. The Executive Assistant also serves as a liaison to leadership and senior management teams at Actalent Global Headquarters. The Executive Assistant must be creative and enjoy working in an environment that is mission driven, results driven and community oriented. The ideal individual will have the ability to anticipate needs, think critically and offer solutions to problems with a high level of professionalism and confidentiality.

　　Essential Functions:

　　Provide high-level administrative support to 2 Vice Presidents; including managing an extremely active calendar of appointments; scheduling meetings and conference calls; prepare expense reports; arrange complex and detailed travel and accommodation plans, itineraries, and agendas

　　Act as the liaison between the Executive team and all departments as well as outside partners on all matters pertaining to the executive operation of the organization

　　Prepare Word, Excel, PowerPoint presentations, agendas, reports, meeting minutes, special projects, and other documents in support of objectives for the organization

　　Maintain financial reports for the DFO and finance team

　　Manage sensitive matters with a high level of confidentiality and discretion especially decisions directly impacting the operations of the company

　　Plan meetings and events of varying sizes and scope; tasks include, budgeting, content development, registration management, attendee communications, agenda management, travel and hotel accommodations, menu selection, AV requirements, preparation and distribution of program materials and onsite coordination

　　Act as lead project manager for internal meetings and events to ensure deliverables are met in a timely manner

　　Partner closely with the senior leaders in support of company objectives

　　Supervisory or Management Responsibilities:

　　• n/a

　　Minimum Education/Abilities/Skills:

　　Associate degree or its equivalent

　　3-5 years of related experience required

　　Advanced Proficiency in Microsoft Office (Outlook, Word, Excel, and PowerPoint)

　　Event and project management experience required

　　Strong organizational skills and excellent attention to detail

　　Exceptional interpersonal, written, and oral communications skills

　　Demonstrates proactive approaches to problem-solving with strong decision-making capability

　　Strong business acumen and understanding of operational issues

　　High degree of professionalism, integrity, and discretion

　　Ability to react with appropriate levels of urgency to situations and events that require quick response or turnaround

　　Ability to partner with VP's remotely

　　Demonstrate flexibility to quickly adapt to new circumstances as they arise.

　　Special Requirements: Some travel required

　　Actalent is an equal opportunity employer.