Executive Administrative Assistant, VP

　　Santa Clara Valley (Cupertino),California,United States

　　Operations and Supply Chain

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　　Summary

　　Posted:Jan 16, 2024

　　Role Number: 200534893

　　Imagine what you could do here. At Apple, new ideas have a way of becoming extraordinary products, services, and customer experiences very quickly. Bring passion and dedication to your job and there's no telling what you could accomplish. The people here at Apple don’t just create products — they create the kind of wonder that’s revolutionized entire industries. It’s the diversity of those people and their ideas that inspires the innovation that runs through everything we do, from amazing technology to industry-leading environmental efforts. Join Apple, and help us leave the world better than we found it. The Executive Administrative Assistant position requires a highly motivated self-starter who can anticipate needs & take initiative to solve problems independently. This role is to provide excellent, comprehensive administrative and operational support to VP and staff. In addition to being organized and analytical, you have the strong business judgment and communication skills needed to interact with a variety of people across multiple job functions and levels. You love what you do and have the desire to be a phenomenal teammate in an amazing organization. Ideally, you have significant experience in assisting executives in your current or past positions. We need a colleague who is resourceful, creative and solution oriented in ambiguous situations.

　　Key Qualifications

　　Minimum of 8 years administrative experience, 4 years supporting Director-level or higher is preferred.

　　Ability to thrive in a fast-paced deadline driven environment while maintaining composure under pressure.

　　Ability to display a high level of integrity and professionalism in dealing with people at all levels is imperative.

　　Ability to utilize tact, diplomacy, discretion and good judgement at all times, but especially when exposed to sensitive or confidential material.

　　Well organized, detail oriented and have strong time-management skills.

　　Enjoys challenging calendar management tasks while prioritizing many competing requests with minimal guidance.

　　Accustomed to problem-solving issues in a timely manner and proactively communicating decisions to appropriate individuals.

　　Interest and creativity in building team culture and fostering a positive and productive work environment.

　　Interest in learning and growing with the team and ability to proactively look for ways to help the team to function more smoothly

　　Proficiency with Apple Calendar, Apple Mail, Apple Keynote, Quip, Slack, and other office systems and tools are a plus

　　Description

　　This dynamic position requires the ability to anticipate needs, think critically, and offer solutions to problems with a high level of integrity and professionalism. Challenging calendar management, organizing in person and virtual meetings while actively utilizing your keen problem solving abilities as challenges arise. You will coordinate regularly with other Executives’ schedules across Apple as well as many cross-functional teams to aid in scheduling. Scheduling both domestic and international travel and processing expense reports. Excellent written and verbal interpersonal skills and strong sense of professionalism. Demonstrates an ability to anticipate needs and changes, then react with the best interest of the business in mind. Direct experience handling sensitive and confidential information with integrity, discretion and upmost secrecy. Extraordinary work ethic while balancing the needs of the team and business. Ability to influence others; handle conflict appropriately, know when to delegate issues upward and when to apply common sense. Calm under pressure, sense of humor and good with people. Experience on-boarding new employees and training new team members. Experience planning, managing, and executing events. Executive support (arranging travel and submitting expense reports). Manage all facility related requests, working cross functionally with the Facilities team and building representative. Serve as the “go to” individual for all org employees and contractors, as well as a resource for all new hires. Support on-site meetings and events, including room reservations and catering. Process and manage purchase orders and corporate card purchases.

　　Education & Experience

　　Bachelors degree preferred or equivalent work experience

　　Additional Requirements

　　Pay & Benefits

　　At Apple, base pay is one part of our total compensation package and is determined within a range. This provides the opportunity to progress as you grow and develop within a role. The base pay range for this role is between $47.75 and $71.65/hr, and your base pay will depend on your skills, qualifications, experience, and location.Apple employees also have the opportunity to become an Apple shareholder through participation in Apple’s discretionary employee stock programs. Apple employees are eligible for discretionary restricted stock unit awards, and can purchase Apple stock at a discount if voluntarily participating in Apple’s Employee Stock Purchase Plan. You’ll also receive benefits including: Comprehensive medical and dental coverage, retirement benefits, a range of discounted products and free services, and for formal education related to advancing your career at Apple, reimbursement for certain educational expenses — including tuition. Additionally, this role might be eligible for discretionary bonuses or commission payments as well as relocation.Learn more (https://www.apple.com/careers/us/benefits.html) about Apple Benefits.Note: Apple benefit, compensation and employee stock programs are subject to eligibility requirements and other terms of the applicable plan or program.Apple is an equal opportunity employer that is committed to inclusion and diversity. We take affirmative action to ensure equal opportunity for all applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, Veteran status, or other legally protected characteristics.Apple Footer

　　Apple is an equal opportunity employer that is committed to inclusion and diversity. We take affirmative action to ensure equal opportunity for all applicants without regard to race,color,religion,sex,sexual orientation,gender identity,national origin,disability,Veteran status,or other legally protected characteristics. Learn more about your EEO rights as an applicant (Opens in a new window) .

　　Apple will not discriminate or retaliate against applicants who inquire about,disclose,or discuss their compensation or that of other applicants. United States Department of Labor. Learn more (Opens in a new window) .

　　Apple will consider for employment all qualified applicants with criminal histories in a manner consistent with applicable law. If you’re applying for a position in San Francisco,review the San Francisco Fair Chance Ordinance guidelines (opens in a new window) applicable in your area.

　　Apple participates in the E-Verify program in certain locations as required by law. Learn more about the E-Verify program (Opens in a new window) .

　　Apple is committed to working with and providing reasonable accommodation to applicants with physical and mental disabilities. Apple is a drug-free workplace. Reasonable Accommodation and Drug Free Workplace policy Learn more (Opens in a new window) .