Event Assistant

　　Requisition ID: 2024-7421

　　of Openings: 2Location: US-UT-LoganCategory: Program Management and SupportPosition Type: Non-benefited (hourly) Part-TimeJob Classification: Non-BenefitedCollege: Finance and Administrative ServiceDepartment: Event ServicesAdvertised Salary: $13.00 per hour

　　OverviewThe Office of Events is a dynamic department committed to ensuring that events hosted by Utah State University consistently "Exceed Expectations."

　　Position Summary: The primary responsibility of this role is to collaborate under the guidance of the Event Coordinator. The position involves supporting the Event Coordinator in coordinating various logistical aspects for conferences and events. Tasks include logistical coordination, registration, data entry, financial management, payment processing, and administrative duties. Precise logistical coordination is essential for the success of conferences and events. Responsibilities encompass abstract creation and management, speaker coordination, venue coordination, communication with registrants, on-site services, and miscellaneous tasks assigned by the Event Coordinator. While the Event Assistant is primarily aligned with a designated Event Coordinator, they may collaborate with other Coordinators as required.

　　Schedule:

　　Work hours: 20-25 hours per week during semesters, with potential increases during event seasons.Flexibility: Event Assistants can coordinate schedules with the Event Coordinator, prioritizing Monday to Friday availability between 8 am to 5 pm.Expectations: Depending on conference and event schedules, flexibility for evening and weekend work is necessary throughout the year.Travel: Ability and availability to travel for certain conferences and events.Position Details: This is an ACA Variable position.

　　ResponsibilitiesConference and Event Coordination:

　　Logistical Coordination

　　Abstract Coordination: Assist in creating an abstract system for presentations, monitor abstract submissions, and facilitate the acceptance of presentations.

　　Speaker Management: Serve as the primary contact for speakers, assisting them with presentation and travel needs.Venue Coordination: Assist in coordinating lodging, facilities, AV, food and beverage, parking, signage, etc.Communication with Conference/Event Attendees: Serve as the primary contact for conference/event attendees to address related questions.Onsite Service: Attend conferences/events to assist in managing services.Miscellaneous Assignments: Perform tasks assigned by the Event Coordinator.Registration:

　　System Creation and Maintenance: Assist in creating and maintaining registration systems for clients.

　　Monitoring and Support: Monitor registrations and respond to related questions from registrants.Data Entry:

　　Software Update: Assist in updating Event Management Software (EMS) and application software with relevant conference/event data.

　　Financial Management:

　　Statement Update: Assist in updating conference financial statements.

　　Expense Tracking: Assist in tracking and reconciling conference/event expenses, including direct costs (e.g., Event Services Staff travel,... For full info follow application link.USU recognizes and values the importance of diversity and inclusion in enriching the employment experience of its employees and in supporting the university's academic mission of learning, discovery, and engagement. USU is an Equal Opportunity employer and does not discriminate in any of its programs and activities based on race, color, religion, sex, national origin, age, genetic information, sexual orientation or gender identity/expression, disability, status as a protected veteran, or any other status protected by University policy or local, state, or federal law (https://equity.usu.edu/non-discrimination).