Division Office Administrator

　　Location KY, Louisville

　　Division/Department Dedicated Solutions East

　　# of openings 1

　　CRST The Transportation Solution, Inc.isDelivering PromisesandDriving Successto ensure everyone has what's needed to live and thrive. Today, more than ever, we are looking for talented individuals who will help us bring this vision to life.

　　Division Office Administrator

　　Role Summary: Overseeing & representing the division/department assigned, the role of the Division Office Administrator is expected to exemplify p rofessionalism and confidentiality . The A dmin istrator will be required to be flexible, with excellent interpersonal skills and the ability to work well with all levels of internal management and staff, as well as outside clients and vendors. High attention to detail, execution, and follow-up are important aspects of success.

　　Role Responsibilities:

　　Manage and e xecute departmental processes (invoices, reporting, advances, bonuses, etc) with detail and timeliness and with a f ocus on waste elimination and process improvements.

　　Execute routine and timely report building and data reporting.

　　Assist Directors & VPs with assigned tasks, including report building, follow-up, meeting planning and scheduling, and other tasks assigned.

　　Build and foster relationships with local and national vendors ; to ensure open communication and timeline invoicing and reporting . This may include travel agencies, hotels, schools, recruitment agencies, advertising agencies, and others.

　　Execute accurate and timely invoice processing across multiple vendors, accounts, and divisions.

　　Identify discrepancies and delays in invoic ing , following up with third-party vendors or internal divisions as needed . Identify solutions or escalate concerns as necessary .

　　Follow up on approval processes of leaders within the department (which could include travel, invoicing, or general processes) and challenge discrepancies.

　　Collaborate and communicate with finance, operations , safety , training, CI, and other divisions or departments as needed.

　　Sort, process, and distribute incoming and outgoing correspondence.

　　Set up travel arrangements for members of the Division/ Department, which may include new employees, the leadership team, and recruitment staff . Identify the ideal rates.

　　Maintain appropriate levels of department supplie s, managing levels with fiscal responsibility .

　　Support departmental leadership , and their teams, as needed.

　　Work in a variety of systems and workflows applicable to division/department

　　We are seeking someone with two or more years of experience in a clerical role working with cross-functional teams.

　　Our team enjoys the following Perks:

　　+ + Parental Leave

　　Paid Time off- Starting on Day 1

　　Birthday PTO

　　Paid Volunteer Day

　　Dress for your Day Dress Code

　　Paid Holidays

　　CRST offers a comprehensive benefits package including:

　　+ + Major Health, Dental & Vision Insurance

　　Accident Insurance

　　Critical Illness Insurance

　　Pet Insurance

　　Legal Assistance Plan

　　401 (K) with Employer Match

　　Company Paid Life Insurance

　　The CRST core values:Safety at the Core of All We Do - Integrity in Every Decision and Action - Commitment to the Success of Employees, Customers, Agents, Contractors and Communities.

　　EEO Statement:All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.